Date: Thu, 9 Feb 2012 01:49:59 -0500 From: PeterK Subject: Chinese-American woman guilty of Motorola trade secret theft - Hindustan Times *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Chinese-American woman guilty of Motorola trade secret theft - Hindustan Times A Chinese-American woman, working as software engineer, has been found guilty by a US court of stealing trade secrets of Motorola. Hanjuan Jin, a naturalised US citizen born in China, "criminally betrayed Motorola by stealing its trade secrets," US District Judge Ruben Castillo ruled. Jin, 41, was found guilty of three counts of theft of trade secrets. http://bit.ly/z0AcQJ Source: http://www.hindustantimes.com/world-news/Americas/Chinese-American-woman-guilty-of-Motorola-trade-secret-theft/Article1-808820.aspx See if people are clicking on this link: http://bit.ly/z0AcQJ+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:11:05 -0500 From: PeterK Subject: N.Y. Move on Access to State Workers=?windows-1252?Q?=92_?= Tax Records Draws Fire - NYTimes.com *MIME-Version: 1.0 *Content-Type: text/plain; charset=windows-1252 *Content-Transfer-Encoding: quoted-printable N.Y. Move on Access to State Workers=92 Tax Records Draws Fire - NYTimes.co= m ALBANY =97 Lawmakers and labor unions on Monday pointedly criticized a secr= et decision by Gov. Andrew M. Cuomo=92s administration to greatly expand the state inspector general=92s access to tax returns filed by state employees. http://nyti.ms/zjxawu Source: http://www.nytimes.com/2012/02/07/nyregion/ny-move-on-access-to-state-worke= rs-tax-records-draws-fire.html See if people are clicking on this link: http://nyti.ms/zjxawu+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:22:34 -0500 From: PeterK Subject: Tweets, postings trigger public records rules for South Florida officials - South Florida Sun-Sentinel.com *MIME-Version: 1.0 *Content-Type: text/plain; charset=windows-1252 *Content-Transfer-Encoding: quoted-printable Tweets, postings trigger public records rules for South Florida officials - South Florida Sun-Sentinel.com very tweet, every "Like," every photo, every status update =85 even who the= y "poke." Every time local-government officials in Florida use social media in their public position they are creating a public record, something they're required to keep and produce upon request. More Broward and Palm Beach county public officials are turning to social media to spread their message directly to digital "friends" and "followers. http://sunsent.nl/AopHdY Source: http://www.sun-sentinel.com/news/palm-beach/fl-social-media-government-2012= 0206,0,3353953.story See if people are clicking on this link: http://sunsent.nl/AopHdY+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:35:40 -0500 From: Peter Kurilecz Subject: York and Brighton researchers 'dig for data' *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 *Content-Transfer-Encoding: quoted-printable York and Brighton researchers 'dig for data' Historians, archivists and experts in computer science from the Universities of York and Brighton are teaming up to develop new ways of exploring digital historical records. Together with colleagues from Canada, the United States, and the Netherlands, the researchers will be developing tools to allow people to work effectively and efficiently with the vast amounts of historic material currently being digitized. The international partnership has received over =A3420,000 funding under th= e prestigious international grant competition Digging into Data Challenge for the project ChartEx (charter excavator). The aim is to develop new ways of exploring European medieval charters that deal with the buying, selling or leasing of property. http://bit.ly/xH2Zo9 Source: http://www.eurekalert.org/pub_releases/2012-02/uoy-yab020812.php See if people are clicking on this link: http://bit.ly/xH2Zo9+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar --=20 Peter Kurilecz CRM CA peter.kurilecz@gmail.com Richmond, Va http://twitter.com/RAINbyte http://tech.groups.yahoo.com/group/RAINbyte/ http://paper.li/RAINbyte/rainbyte Information not relevant for my reply has been deleted to reduce the electronic footprint and to save the sanity of digest subscribers List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:38:30 -0500 From: Peter Kurilecz Subject: SUPCO Hears The Fred Armstrong Case - West Virginia Headline News and Talk Radio *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 SUPCO Hears The Fred Armstrong Case - West Virginia Headline News and Talk Radio The state Supreme Court will decide if former state Culture and History Archivist Fred Armstrong will get to further argue against his 2007 firing. The High Court heard oral arguments in the case Tuesday in Charleston. Armstrong was a 30-year state employee when he was fired by state Culture and History Commissioner Randall Reid Smith in 2007. Armstrong, who was a will and pleasure employee, appealed the decision to the state Grievance Board. Both an administrative law judge and a Kanawha County circuit judge have upheld his termination. http://bit.ly/yNXSsx Source: http://www.wvmetronews.com/news.cfm?func=displayfullstory&storyid=50821 See if people are clicking on this link: http://bit.ly/yNXSsx+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar -- Peter Kurilecz CRM CA peter.kurilecz@gmail.com Richmond, Va http://twitter.com/RAINbyte http://tech.groups.yahoo.com/group/RAINbyte/ http://paper.li/RAINbyte/rainbyte Information not relevant for my reply has been deleted to reduce the electronic footprint and to save the sanity of digest subscribers List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:41:01 -0500 From: Peter Kurilecz Subject: Woodrats: How the Desert's Smallest Librarians Contributed to Scientific Discovery | Wildlife | The Back Forty | KCET *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Woodrats: How the Desert's Smallest Librarians Contributed to Scientific Discovery | Wildlife | The Back Forty | KCET When Philip Wells and Carl Jorgenson set out to hike on Aysees Peak in Nevada's Mojave Desert one day a half century ago, they didn't expect to find one of the most important libraries in the world. They especially didn't expect that the archivist would be one of the desert's most common rodents. http://bit.ly/yMYNkC Source: http://www.kcet.org/updaily/the_back_forty/wildlife/the-deserts-smallest-librarian.html See if people are clicking on this link: http://bit.ly/yMYNkC+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar -- Peter Kurilecz CRM CA peter.kurilecz@gmail.com Richmond, Va http://twitter.com/RAINbyte http://tech.groups.yahoo.com/group/RAINbyte/ http://paper.li/RAINbyte/rainbyte Information not relevant for my reply has been deleted to reduce the electronic footprint and to save the sanity of digest subscribers List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 02:47:43 -0500 From: PeterK Subject: Must Parent and Attachment Files Be Kept Together? *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Must Parent and Attachment Files Be Kept Together? The extraordinary cost of e-discovery is well documented. The amount of ESI that we generate is exploding and the use and prevalence of technology, its ease of access, and the relatively low cost mean that trend will continue. Clients are becoming increasingly sensitive to and concerned about these increasing costs, and the ongoing economic malaise has only exacerbated the problem and hastened clients' efforts to control such costs. In doing so, parties are looking beyond macro controls such as the number of custodians, the nature of collections (full v. targeted), and filtering techniques (date limitations, keyword terms), and now look at micro controls, including the parsing of document families at a component level. http://bit.ly/xOUx9w Source: http://www.law.com/jsp/lawtechnologynews/PubArticleLTN.jsp?id=1202541610355&slreturn=1 See if people are clicking on this link: http://bit.ly/xOUx9w+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 10:44:57 -0500 From: "Mariani, Carolyn" Subject: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="iso-8859-1" *Content-Transfer-Encoding: quoted-printable "The paperless office has been deemed inevitable over the last 20 years. = So why, despite these predictions, have offices stubbornly stood = still?...." =20 http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-going= =20 Carolyn Mariani, CRM Director, Records Management Warner Music Group 75 Rockefeller Plaza New York, NY 10019 carolyn.mariani@wmg.com 212-275-2410 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 10:49:39 -0500 From: Wayne Hoff Subject: Rare Malcolm X audio recording found *MIME-Version: 1.0 *Content-Type: text/plain; charset="utf-8" *Content-Transfer-Encoding: 8bit "What began as an assignment for an English course has now captured international attention. Senior Malcolm Burnley shares details about a little known piece of Brown history: a 1961 visit to campus by African American icon Malcolm X." http://news.brown.edu/features/2012/02/malcolmx List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 10:53:59 -0500 From: Bruce White Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=UTF-8 *Content-Transfer-Encoding: 8bit In my humble opinion until copiers, fax machines and printers are completely removed from an organization, the idea of a paperless office will never happen. As long as individuals have the ability to print documents they'll utilize the resourices. Bruce White, CRM, PMP Newtown Square, PA e-mail: crmpmp@gmail.com On Thu, Feb 9, 2012 at 10:44 AM, Mariani, Carolyn wrote: > "The paperless office has been deemed inevitable over the last 20 years.  So why, despite these predictions, have offices stubbornly stood still?...." List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 09:59:33 -0600 From: Diane Walker Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 *Content-Transfer-Encoding: 8bit There still remains a requirement to keep certain documents in their original format for signature verification, etc. Having said that - I see the trend of the concept of the paperless office growing. The costs related to scanning and properly indexing images can sometimes be cost-prohibited depending on the retention/use value of the document. On Thu, Feb 9, 2012 at 9:53 AM, Bruce White wrote: > In my humble opinion until copiers, fax machines and printers are > completely removed from an organization, the idea of a paperless > office will never happen.  As long as individuals have the ability to > print documents they'll utilize the resourices. > > Bruce White, CRM, PMP > Newtown Square, PA > e-mail: crmpmp@gmail.com > > On Thu, Feb 9, 2012 at 10:44 AM, Mariani, Carolyn > wrote: >> "The paperless office has been deemed inevitable over the last 20 years.  So why, despite these predictions, have offices stubbornly stood still?...." > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L -- Diane Walker, CRM Be Prepared To Be Successful ! Walker.Diane.CRM@gmail.com www.linkedin.com/in/dianewalkercrm 281-799-8910 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 08:13:29 -0800 From: "Medina, Lawrence J." Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit It's better to accept we are all shooting for a "less paper intense" office rather than a "PAPERLESS OFFICE". Efforts can be made to change practices that will reduce the amount of paper used in many settings, but I seriously doubt we will ever see a totally paperless office. Larry RIMMAN.LARRY@gmail.com -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Mariani, Carolyn Sent: Thursday, February 09, 2012 7:45 AM To: RECMGMT-L@LISTS.UFL.EDU Subject: [RM] The Paperless Office - Why It Hasn't Happened "The paperless office has been deemed inevitable over the last 20 years. So why, despite these predictions, have offices stubbornly stood still?...." http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-going Carolyn Mariani, CRM Director, Records Management Warner Music Group 75 Rockefeller Plaza New York, NY 10019 carolyn.mariani@wmg.com 212-275-2410 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 11:20:22 -0500 From: "Link, Gary M." Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain;charset="US-ASCII" *Content-Transfer-Encoding: 8bit I'm thinking it will be a generational thing. Kids growing up now using iPods and iPads, etc., etc., will not have the desire to communicate (and by communicate I include many things like review, mark-up, and revise architectural drawings) via paper and will prefer to use their electronic devises. I think 30 years from now it will be a world in which Steve W. would really like to live and work. Gary glink@astorino.com -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Medina, Lawrence J. Sent: Thursday, February 09, 2012 11:13 AM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened It's better to accept we are all shooting for a "less paper intense" office rather than a "PAPERLESS OFFICE". Efforts can be made to change practices that will reduce the amount of paper used in many settings, but I seriously doubt we will ever see a totally paperless office. Larry RIMMAN.LARRY@gmail.com -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Mariani, Carolyn Sent: Thursday, February 09, 2012 7:45 AM To: RECMGMT-L@LISTS.UFL.EDU Subject: [RM] The Paperless Office - Why It Hasn't Happened "The paperless office has been deemed inevitable over the last 20 years. So why, despite these predictions, have offices stubbornly stood still?...." http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-goin g Carolyn Mariani, CRM Director, Records Management Warner Music Group 75 Rockefeller Plaza New York, NY 10019 carolyn.mariani@wmg.com 212-275-2410 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L Confidential Information: This e-mail and any attachments may contain confidential and privileged information. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and exempt from disclosure under applicable law. Additionally, the sender does not accept any responsibility for any loss, disruption or damage to your data or computer system that may occur while using data contained in, or transmitted with, this e-mail. If you have received this e-mail in error, please reply immediately to the sender and permanently delete this transmission, including any attachments. List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 11:26:33 -0500 From: Nine Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 As someone who's daily task is to print out all her boss' emails, and then type out his handwritten responses to them (he does not use technology - 81 year old professor), the idea of a reduced paper office is a marvelous one. In sci-fi shows and literature, the 'answer' to paper is pretty much the cross between tablets and smartphones, which we are getting pretty close to. Nothing will be really paperless, but I think it makes sense to reserve paper for when it is really needed (Important documents, legal documents, etc.) than to print out twenty copies of a hundred page document that everyone has already gotten via email four times. - Tam On Thu, Feb 9, 2012 at 11:20 AM, Link, Gary M. wrote: > I'm thinking it will be a generational thing. Kids growing up now using > iPods and iPads, etc., etc., will not have the desire to communicate > (and by communicate I include many things like review, mark-up, and > revise architectural drawings) via paper and will prefer to use their > electronic devises. I think 30 years from now it will be a world in > which Steve W. would really like to live and work. > > Gary > glink@astorino.com > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 17:00:16 +0000 From: "Hilliard, Mary" Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit Wondering (mischievously) how the low percentage (6.1) of people who plan to reduce their use of toilet paper will impact the predicted results. Mary Hilliard List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 17:16:01 +0000 From: "Scott, Paul (ITC)" Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit The heck with paper, let's think about labor. The county clerk of Brazos County, Texas from 1886 to 1890 reported that he put in 12 hours days to record 25 deeds a day. And, in 1904 Dallas County Clerk reported that his new 45 volume index to 308,000 pages of deeds had taken 25-30 "men" about 18 months. Maybe office workers do not work as hard as they did in the past--but technology has made us all a lot more productive. Paul Paul R. Scott, CA, CRM Records Management Officer Harris County, TX 713 368-0039 Under the Texas Public Information Act most written communications to or from public employees are considered to be public records and will be made available to the public and the media upon request. This e-mail and any direct reply may be subject to public disclosure. List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 12:17:21 -0500 From: John Montana Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1; format=flowed *Content-Transfer-Encoding: 8bit Ah, The paperless office rears its ugly head again. This one's been coming up since I started in this business a very long time ago, and each time the paperless office is right around the corner. We could probably dig up all of our old e-mails on this very topic from 15 years ago and recycle them verbatim. I myself run a paperless office, and I work pretty hard to avoid having any paper at all, and I'm sitting here at a very large desk that's covered with paper. It's sort of like the end of COBOL. They've been predicting it since I was in college in the 80s, and it's never happened. I was just talking to an elderly COBOL programmer the other day, and not only are his skills not obsolete, he's actually making more money these days than he has in years because now there's a shortage of COBOL programmers. All the old guys are dying off or retired, and the new guys don't learn it. In both cases, I'll believe it when I see it. And I haven't seen it yet. -- Best regards, John John Montaņa Montaņa & Associates 29 Parsons Road Landenberg Pennsylvania 19350 610-255-1588 484-653-8422 mobile jcmontana@montana-associates.com www.montana-associates.com twitter: @johncmontana List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 12:24:00 -0500 From: Jon Quandt Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit Uh-oh....Mary had to open THAT can of worms! Knowing this list's penchant for lowbrow humor (talking to you, Larry Medina), I can only hope that the respondents will show some degree of restraint...and I'll do my best to "hold in" my own comments.... -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Hilliard, Mary Sent: Thursday, February 09, 2012 12:00 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened Wondering (mischievously) how the low percentage (6.1) of people who plan to reduce their use of toilet paper will impact the predicted results. Mary Hilliard List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 12:35:05 -0500 From: "Elizabeth W. Adkins, CRM, CA" Subject: Don't Miss Early Registration Discount for ARMA NOVA's Auto-Classification Seminar! *MIME-Version: 1.0 *Content-Type: text/plain; charset="utf-8" *Content-Transfer-Encoding: 8bit Register before February 20 to get a discounted registration fee for ARMA NOVA's seminar, "Taking a Closer Look at Auto-Classification"! You can also take advantage of a steep discount for registering three or more people from the same company or agency. The seminar has been pre-approved for 7 ICRM credits. Here are details about the seminar, which includes a stellar panel of internationally respected speakers: http://www.armamar.org/nova/programs/ARMA%20NOVA%202012% 20Seminar%20brochure%20v7.pdf Register at https://co.clickandpledge.com/advanced/default. aspx?wid=32497 Cost includes continental breakfast and lunch Registration limited to 95 participants Early Registration (prior to February 20) Members: $125 Non-members: $150 Full-time students: $50 3 or more from the same company/agency: $75 each* Full Registration (after February 19) Members: $150 Non-members: $175 Full-time students: $50 3 or more from the same company/agency: $100 each* * To register 3 or more people from the same company, go to http://www.airsetpublic.com/files/Seminar%20Registration %20Instructions.pdf?i=%20Instructions.pdf?i=kNXsBAiaQlBVHrLUoHCIABLY List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 12:54:58 -0500 From: Larry Medina Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="UTF-8" *Content-Transfer-Encoding: 8bit On Thu, 9 Feb 2012 12:24:00 -0500, Jon Quandt wrote: >Uh-oh....Mary had to open THAT can of worms! Knowing this list's >penchant for lowbrow humor (talking to you, Larry Medina), I can only >hope that the respondents will show some degree of restraint...and I'll >do my best to "hold in" my own comments.... > Oddly, for DECADES my typical response to anyone raising the question about the "paperless office" has included a standard quip about that likely happening about one week after they have installed, and have in regular use, the paperless toilet. And yes, I am familiar with the bidet, but that's a similar but different device. But you noticed I didn't go there in my initial response, this time it took MARY HILLIARD to bring up the "potty humor". As for me? I'm just too wiped out to say anything funny this week =) Larry RIMMAN.LARRY@gmail.com List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 13:17:40 -0500 From: mwhaider Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Well, Carolyn, I haven't read the article that you cited, but from long experience I can guess most of what it says. In 1980 I started a new career in sales with a company that sold cabinets and devices for storing computer printout - mostly stored in the "IBM" room or the accountant's office. Shortly after I started my job there was a big news article about the impending paperless office and I thought my sales career was doomed. In fact, there has been more paper printout than ever before. The difference is that the paper printouts were rotated on a more frequent basis and my company continued to sell the cabinets and storage devices. Since that time the "IBM" or "IT" departments have stopped creating the paper printouts, but the departments are now able to print whatever they want. That is probably the basis of the information glut problem that is plaguing companies today. It doesn't matter if we (IT or end users) are printing to paper or electronic media, we are "printing" and "saving" a glut of information without a plan. Records and Information Management is a "plan" that defines what is created/used, where it is stored/accessed and when it is destroyed. The process of creating and storing without a plan equates to disaster - and we see that disaster everywhere now - even more so with the electronic media. But beyond having a plan is following the plan. The old business advice is to have a plan - and work that plan. So the RIM plan must be established, implemented and audited on a routine/frequent basis to ensure any possible success. The issue is not the media (paper or electronic); the issue is managing the business resources, including records and information. My gut says there will always be some paper as well as electronic data - our task is to manage it efficiently and effectively regardless of the media currently used. It can be done. But, technology alone cannot and will not solve the problem. Make a plan and work the plan. Sincerely, Mary Mary W. Haider, MBA, CRM Records & Information Manager and Consultant mlwils@gmail.com 865-983-1371 On Thu, Feb 9, 2012 at 10:44 AM, Mariani, Carolyn wrote: > "The paperless office has been deemed inevitable over the last 20 years. > So why, despite these predictions, have offices stubbornly stood > still?...." > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-going > > > Carolyn Mariani, CRM > Director, Records Management > Warner Music Group > 75 Rockefeller Plaza > New York, NY 10019 > carolyn.mariani@wmg.com > 212-275-2410 > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 13:24:41 -0500 From: "Link, Gary M." Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="UTF-8" *Content-Transfer-Encoding: 8bit http://search.dilbert.com/search?w=Paperless+Office&view=list&filter=type%3Acomic&x=37&y=21 -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Larry Medina Sent: Thursday, February 09, 2012 12:55 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened On Thu, 9 Feb 2012 12:24:00 -0500, Jon Quandt wrote: >Uh-oh....Mary had to open THAT can of worms! Knowing this list's >penchant for lowbrow humor (talking to you, Larry Medina), I can only >hope that the respondents will show some degree of restraint...and I'll >do my best to "hold in" my own comments.... > Oddly, for DECADES my typical response to anyone raising the question about the "paperless office" has included a standard quip about that likely happening about one week after they have installed, and have in regular use, the paperless toilet. And yes, I am familiar with the bidet, but that's a similar but different device. But you noticed I didn't go there in my initial response, this time it took MARY HILLIARD to bring up the "potty humor". As for me? I'm just too wiped out to say anything funny this week =) Larry RIMMAN.LARRY@gmail.com List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 13:57:45 -0500 From: "Mariani, Carolyn" Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="iso-8859-1" *Content-Transfer-Encoding: quoted-printable One of my takeaways from this "visualization" is in the summary = statement - "Thanks to consumer attitudes and technology that makes = digital work easier America's offices finally appear ready to go = paperless." Huh? Seems to me the spirit is willing, but the actuality = falls flat. That until you really have easy to use systems and strong = workflow processes, workable taxonomies and user buy-in, the paperless = office won't be a reality. Many companies today cannot or will not = spend money on better systems and fail in providing the necessary = training to help users "own" the process. People don't like to give up = what is known to work if they will be even more frustrated by a system = they can't figure out. Just my two cents. =20 Carolyn Mariani, CRM Director, Records Management Warner Music Group 75 Rockefeller Plaza New York, NY 10019 carolyn.mariani@wmg.com 212-275-2410 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 14:11:10 -0500 From: PeterK Subject: Hacker releases Symantec source code | Reuters *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Hacker releases Symantec source code | Reuters A hacker released the source code for antivirus firm Symantec's pcAnywhere utility on Tuesday, raising fears that others could find security holes in the product and attempt takeovers of customer computers. http://reut.rs/zsAkfp Source: http://www.reuters.com/article/2012/02/07/us-symantec-hackers-idUSTRE8160KB20120207 See if people are clicking on this link: http://reut.rs/zsAkfp+ Try the bitly.com sidebar to see who is talking about a page on the web: http://bitly.com/pages/sidebar List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 11:54:48 -0800 From: Simone Myree Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit Thank you so much for that Carolyn. It is so true. People will resist most efforts to use tools and systems that are at odds with what they need and how they work. It seems we would move a lot closer to the paperless office if records management and software developers focused more on improving the user experience when creating tools and systems to manage the glut of data around us. People have come to expect a certain level of usability from their tools and systems before truly adopting them. And we want them - need them - to truly adopt these tools and systems. It's not that cut and dry but decreasing resistance by meeting people where they are and improving the user experience would go a long way in getting users to accept not only a paperless office but that records management is actually there to help them. Oh Nielsen, where art thou? Simone Myree Records Management Coordinator Association of Washington Cities List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:04:59 -0500 From: John Phillips Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 7bit Here we go again on the paperless office. Something everyone can related to! I think we just need to remember that Paper-Less will never mean Paper-Free. Here are some reasons: 1. Despite being an advocate of paperless e-records use as a primary means of records management and communication I am surrounded by paper - because not all of my business and social contacts will stop sending me paper! Some of it I scan and some of it I add to a few remaining paper files, because (as in so many business cases) it is not worth the ROI to scan an entire file of paper into images. 2. The vast majority of medical records and many business today are still in paper format and always will be because of the cost of conversion - too little ROI. Ask any small office physician. Or any attorney of any size firm. And a lot of issues remain about digital preservation vs long term information retention. Let's not get started on that one! I did a presentation last year for the IIMC on "the Successful Use of Microfilm Today." Physical media has advantages. 3. Why do you get paper receipts everywhere - restaurants, airlines, the dry cleaners, etc.? Because paper is often the most cost effective means of low tech and personal business communication . You do not have to worry about transferring data to an incompatible operating system, application or hardware port. Retail outlets, hotels, restaurants, gas stations, etc. etc. It simply works. Paper will be around a long time for small businesses which comprise the vast majority of business in the world. Paper has no worries about IT infrastructure, data exchange formats, technology obsolescence, etc. 4. Doing business with foreign countries? Check out the Records Storage companies making huge bucks storing paper in foreign countries. India is a good example where they are self-described as being swamped in paper. It's cultural. It requires no electricity. Are we going to insist that other countries and cultures adopt a high tech business model when they do not have the infrastructure? 5. Disasters. What if your directions for starting your emergency generator are in a flash drive taped to the side of the unit, and the battery in your laptop is dead? You will wish you had left paper records to read. Think about hurricanes, tornados, or storms. How many people went for a week or more without any power recently during a snowstorm? The combination to the lock on the basement door where the emergency food and supplies are stored had better not be in a computer. 6. Outside of the urban infrastructure? Try hiking the Appalachian Trail or anywhere else outdoors and depending Google Maps where there are no cell phone towers within sight. You need batteries and a working device, both of which you will have long ago left behind due to their weight and fragility. Paper maps are much better along with a compass. Your GPS may be dead. Satellite phones go dead. In many cases - paper is better for communication, stores better locally, is more rugged, can more easily be made available, and is accepted without question as a useful authentic record. We just don't want to be swamped by it or enslaved to using it when it does not add value to what we are doing. *************************** John Phillips Information Technology Decisions www.infotechdecisions.net List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 14:12:11 -0600 From: Shelly Smith Subject: Valentine's IM Tip? *MIME-Version: 1.0 *Content-Type: text/plain; charset="US-ASCII" Hi There, Does anyone have any good ideas for a Valentine's day Information Management Tip that I could send out to my clients? I had lots of Halloween (scary) tip ideas, and can't seem to think of how to tie in Love and Information Management. Thanks for your help, Shelly ______________________________ Shelly Smith Information & Records Services Officer Central Registry - 275 Portage Ave. Phone: (204) 789-7665 Fax: (204) 788-2400 shelly.smith@phac-aspc.gc.ca Mailing Address: 1015 Arlington St Winnipeg, MB R3E 3P6 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 14:15:29 -0600 From: Dean DeBolt Subject: Re: Valentine's IM Tip? *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 Something like your heart's in the right place, there are just too many files, Roses are red Violets are blue The papers pile up Boo hoo hoo! Dean On Thu, Feb 9, 2012 at 2:12 PM, Shelly Smith wrote: > Hi There, > > Does anyone have any good ideas for a Valentine's day Information > Management Tip that I could send out to my clients? I had lots of > Halloween (scary) tip ideas, and can't seem to think of how to tie in Love > and Information Management. > > Thanks for your help, > Shelly > > ______________________________ > Shelly Smith > Information & Records Services Officer > Central Registry - 275 Portage Ave. > Phone: (204) 789-7665 > Fax: (204) 788-2400 > shelly.smith@phac-aspc.gc.ca > > Mailing Address: > 1015 Arlington St > Winnipeg, MB R3E 3P6 > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- Dean DeBolt, University Librarian/University Archivist University Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt@uwf.edu; 850-474-2213 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 20:19:43 +0000 From: "Garczynski, Joyce V." Subject: Get out those calendars! Save the dates for SLA-MD=?Windows-1252?Q?=92s_?= upcoming events. *MIME-Version: 1.0 *Content-Type: text/plain; charset="Windows-1252" *Content-Transfer-Encoding: quoted-printable The Maryland Chapter of SLA has lots of fantastic programs coming up in 201= 2! Below is a listing of upcoming events for the year; details, such as re= gistration information, will follow on our website (http://maryland.sla.org= /events/upcoming-events/). Also, we will be adding additional events such = as happy hours over the course of the year, so please keep checking back. We hope you can join us for some wonderful programming! Leap Day Dine Around Wednesday, February 29 6:00pm-9:00pm Networking Program Location: Bare Bones Grill and Brewery, Ellicott City, MD RSVP: http://www.facebook.com/events/315881675124519/ or Annette.Haldeman@mlis.state.md.us Happy Hour Wednesday, March 14 5:00pm-7:00pm Networking Program Location: The Reserve in Baltimore (Federal Hill) Overcoming Workday Overwhelm: Methods for Managing Workflow Thursday, March 29 5:30pm =96 8:30 pm Professional Development & Education Program Location: Quiet Waters Park, Blue Heron Room, Annapolis, MD RSVP: http://maryland.sla.org/overcoming/ Job Search Workshop Saturday, April 21 Professional Development & Education Program Location: The Universities at Shady Grove, Building II, Rockville, MD Taxonomies and Thesauri Monday, May 14 Professional Development & Education Program Location: Cafeteria Room at Johns Hopkins University Applied Physics Labora= tory, Laurel MD Speed Mentoring October, TBD Professional Development, Education and Networking Program Location: TBD Holiday Cheers Celebration Wednesday, December 5 Networking Program Location: Baltimore Museum of Industry, Baltimore MD ----------------------------- Joyce Garczynski Publicity Chair Maryland Chapter SLA http://maryland.sla.org SLA-MD Facebook page SLA-MD LinkedIn group List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 20:26:14 +0000 From: Bob Nawrocki Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="iso-8859-1" *Content-Transfer-Encoding: quoted-printable Actually the paperless loo has been around since 2009.=20 http://www.dailymail.co.uk/sciencetech/article-1160707/Introducing-high-tec= h-paperless-toilet-leaves-clean-dry-tearing-trees.html =20 Bob Robert F. Nawrocki CRM Innovate and Infuriate >=20 > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list=2C click the below link. If not already pre= sent=2C place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the m= essage. > mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L = List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 13:40:12 -0700 From: Tom Shull Subject: Re: Valentine's IM Tip? *MIME-Version: 1.0 *Content-Type: text/plain; charset="Windows-1252" *Content-Transfer-Encoding: quoted-printable Shelley=2C Not tips so much (and maybe not appropriate between co-workers)=2C but here= 's four Valentine's Day haiku. =20 You make my heart flip When you come into my sight But your records do not =20 =20 I manage your records Filing each Word doc with love Love can be tiring =20 =20 How can I tell you? Love shows in many ways=2C like Organized records =20 =20 My heart wants to help=20 You to be more productive=20 Let=92s fix your records. =20 =20 Tom Shull > Does anyone have any good ideas for a Valentine's day Information=20 > Management Tip that I could send out to my clients? I had lots of=20 > Halloween (scary) tip ideas=2C and can't seem to think of how to tie in L= ove=20 > and Information Management.=20 >=20 > Thanks for your help=2C > Shelly=20 = List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:53:33 -0500 From: John Montana Subject: Re: Valentine's IM Tip? *MIME-Version: 1.0 *Content-Type: text/plain; charset=windows-1252; format=flowed *Content-Transfer-Encoding: 8bit Roses are red Daisies are pale Spoliate your records And you'll wind up in jail -- Best regards, John John Montaņa Montaņa & Associates 29 Parsons Road Landenberg Pennsylvania 19350 610-255-1588 484-653-8422 mobile jcmontana@montana-associates.com www.montana-associates.com twitter: @johncmontana List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:53:12 -0500 From: Steve Whitaker Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 You are dadgummed right Gary; Bruce too. It is a generational habit; a paradigm that the next couple of generations will change much better than ours. Ninety eight percent of all information created and received in the western world is created electronic, by computer applications and data acquisition devices. Why still all the paper? Bruce hit the proverbial nail on the head. Our bad habits along with printers and copiers being readily available. This paradigm should change for the better with the next couple of generations. I could take only two years of retirement. I am back in the RIM world and also back in utilities; at First Energy working for Komal. I am RIM Supv. at First Energy's Perry Nuclear Plant, and enjoying it thoroughly. And..., I still hate paper ... Best regards, Steve Steven D. Whitaker, CRM On Thu, Feb 9, 2012 at 11:20 AM, Link, Gary M. wrote: > I'm thinking it will be a generational thing. Kids growing up now using > iPods and iPads, etc., etc., will not have the desire to communicate > (and by communicate I include many things like review, mark-up, and > revise architectural drawings) via paper and will prefer to use their > electronic devises. I think 30 years from now it will be a world in > which Steve W. would really like to live and work. > > Gary > glink@astorino.com > > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Medina, Lawrence J. > Sent: Thursday, February 09, 2012 11:13 AM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: Re: The Paperless Office - Why It Hasn't Happened > > It's better to accept we are all shooting for a "less paper intense" > office rather than a "PAPERLESS OFFICE". > > Efforts can be made to change practices that will reduce the amount of > paper used in many settings, but I seriously doubt we will ever see a > totally paperless office. > > Larry > > RIMMAN.LARRY@gmail.com > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Mariani, Carolyn > Sent: Thursday, February 09, 2012 7:45 AM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: [RM] The Paperless Office - Why It Hasn't Happened > > "The paperless office has been deemed inevitable over the last 20 years. > So why, despite these predictions, have offices stubbornly stood > still?...." > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-goin > g > > > Carolyn Mariani, CRM > Director, Records Management > Warner Music Group > 75 Rockefeller Plaza > New York, NY 10019 > carolyn.mariani@wmg.com > 212-275-2410 > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > from this list, click the below link. If not already present, place > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > from this list, click the below link. If not already present, place > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > Confidential Information: This e-mail and any attachments may contain > confidential and privileged information. Any dissemination or use of this > information by a person other than the intended recipient is unauthorized > and exempt from disclosure under applicable law. Additionally, the sender > does not accept any responsibility for any loss, disruption or damage to > your data or computer system that may occur while using data contained in, > or transmitted with, this e-mail. If you have received this e-mail in > error, please reply immediately to the sender and permanently delete this > transmission, including any attachments. > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:57:05 -0500 From: "Annunziello, John" Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit I knew you couldn't stay out of this for long Steve, it must have been killing you. John Annunziello, CRM, CDIA+, ermm Records and Information Audit/Compliance Officer Corporate Services Department Office of the Regional Clerk The Regional Municipality of York Newmarket, Ontario (905) 830-4444 x1318 -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Steve Whitaker Sent: Thursday, February 09, 2012 3:53 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened You are dadgummed right Gary; Bruce too. It is a generational habit; a paradigm that the next couple of generations will change much better than ours. Ninety eight percent of all information created and received in the western world is created electronic, by computer applications and data acquisition devices. Why still all the paper? Bruce hit the proverbial nail on the head. Our bad habits along with printers and copiers being readily available. This paradigm should change for the better with the next couple of generations. I could take only two years of retirement. I am back in the RIM world and also back in utilities; at First Energy working for Komal. I am RIM Supv. at First Energy's Perry Nuclear Plant, and enjoying it thoroughly. And..., I still hate paper ... Best regards, Steve Steven D. Whitaker, CRM On Thu, Feb 9, 2012 at 11:20 AM, Link, Gary M. wrote: > I'm thinking it will be a generational thing. Kids growing up now using > iPods and iPads, etc., etc., will not have the desire to communicate > (and by communicate I include many things like review, mark-up, and > revise architectural drawings) via paper and will prefer to use their > electronic devises. I think 30 years from now it will be a world in > which Steve W. would really like to live and work. > > Gary > glink@astorino.com > > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Medina, Lawrence J. > Sent: Thursday, February 09, 2012 11:13 AM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: Re: The Paperless Office - Why It Hasn't Happened > > It's better to accept we are all shooting for a "less paper intense" > office rather than a "PAPERLESS OFFICE". > > Efforts can be made to change practices that will reduce the amount of > paper used in many settings, but I seriously doubt we will ever see a > totally paperless office. > > Larry > > RIMMAN.LARRY@gmail.com > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Mariani, Carolyn > Sent: Thursday, February 09, 2012 7:45 AM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: [RM] The Paperless Office - Why It Hasn't Happened > > "The paperless office has been deemed inevitable over the last 20 years. > So why, despite these predictions, have offices stubbornly stood > still?...." > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-goin > g > > > Carolyn Mariani, CRM > Director, Records Management > Warner Music Group > 75 Rockefeller Plaza > New York, NY 10019 > carolyn.mariani@wmg.com > 212-275-2410 > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > from this list, click the below link. If not already present, place > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > from this list, click the below link. If not already present, place > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > Confidential Information: This e-mail and any attachments may contain > confidential and privileged information. Any dissemination or use of this > information by a person other than the intended recipient is unauthorized > and exempt from disclosure under applicable law. Additionally, the sender > does not accept any responsibility for any loss, disruption or damage to > your data or computer system that may occur while using data contained in, > or transmitted with, this e-mail. If you have received this e-mail in > error, please reply immediately to the sender and permanently delete this > transmission, including any attachments. > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 16:02:28 -0500 From: Steve Whitaker Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 John, living in my lake house at the Lake of the Ozarks in Missouri; retired with pension; grandsons ninety miles away; health still good; ...; a few friends thought I was nuts for going back to work. However, some old War Horses need some additional purpose and external challenges. Maybe I will be ready to retire some day; just not now. Best regards, Steve Steven D. Whitaker, CRM On Thu, Feb 9, 2012 at 3:57 PM, Annunziello, John wrote: > I knew you couldn't stay out of this for long Steve, it must have been > killing you. > > > John Annunziello, CRM, CDIA+, ermm > Records and Information Audit/Compliance Officer > Corporate Services Department > Office of the Regional Clerk > The Regional Municipality of York > Newmarket, Ontario > > (905) 830-4444 x1318 > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Steve Whitaker > Sent: Thursday, February 09, 2012 3:53 PM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: Re: The Paperless Office - Why It Hasn't Happened > > You are dadgummed right Gary; Bruce too. It is a generational habit; a > paradigm that the next couple of generations will change much better > than > ours. Ninety eight percent of all information created and received in > the > western world is created electronic, by computer applications and data > acquisition devices. > > Why still all the paper? Bruce hit the proverbial nail on the head. > Our > bad habits along with printers and copiers being readily available. > This > paradigm should change for the better with the next couple of > generations. > > I could take only two years of retirement. I am back in the RIM world > and > also back in utilities; at First Energy working for Komal. I am RIM > Supv. > at First Energy's Perry Nuclear Plant, and enjoying it thoroughly. > > And..., I still hate paper ... > > Best regards, Steve > Steven D. Whitaker, CRM > > On Thu, Feb 9, 2012 at 11:20 AM, Link, Gary M. > wrote: > > > I'm thinking it will be a generational thing. Kids growing up now > using > > iPods and iPads, etc., etc., will not have the desire to communicate > > (and by communicate I include many things like review, mark-up, and > > revise architectural drawings) via paper and will prefer to use their > > electronic devises. I think 30 years from now it will be a world in > > which Steve W. would really like to live and work. > > > > Gary > > glink@astorino.com > > > > > > -----Original Message----- > > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > > Behalf Of Medina, Lawrence J. > > Sent: Thursday, February 09, 2012 11:13 AM > > To: RECMGMT-L@LISTS.UFL.EDU > > Subject: Re: The Paperless Office - Why It Hasn't Happened > > > > It's better to accept we are all shooting for a "less paper intense" > > office rather than a "PAPERLESS OFFICE". > > > > Efforts can be made to change practices that will reduce the amount of > > paper used in many settings, but I seriously doubt we will ever see a > > totally paperless office. > > > > Larry > > > > RIMMAN.LARRY@gmail.com > > > > -----Original Message----- > > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > > Behalf Of Mariani, Carolyn > > Sent: Thursday, February 09, 2012 7:45 AM > > To: RECMGMT-L@LISTS.UFL.EDU > > Subject: [RM] The Paperless Office - Why It Hasn't Happened > > > > "The paperless office has been deemed inevitable over the last 20 > years. > > So why, despite these predictions, have offices stubbornly stood > > still?...." > > > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-goin > > g > > > > > > Carolyn Mariani, CRM > > Director, Records Management > > Warner Music Group > > 75 Rockefeller Plaza > > New York, NY 10019 > > carolyn.mariani@wmg.com > > 212-275-2410 > > > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > > from this list, click the below link. If not already present, place > > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > > from this list, click the below link. If not already present, place > > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > > > > > Confidential Information: This e-mail and any attachments may contain > > confidential and privileged information. Any dissemination or use of > this > > information by a person other than the intended recipient is > unauthorized > > and exempt from disclosure under applicable law. Additionally, the > sender > > does not accept any responsibility for any loss, disruption or damage > to > > your data or computer system that may occur while using data contained > in, > > or transmitted with, this e-mail. If you have received this e-mail in > > error, please reply immediately to the sender and permanently delete > this > > transmission, including any attachments. > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > > To unsubscribe from this list, click the below link. If not already > > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of > the > > message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > > > -- > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of > the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- Best regards, Steve Steven D. Whitaker, CRM List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 16:14:28 -0500 From: "Annunziello, John" Subject: Re: The Paperless Office - Why It Hasn't Happened (now retirement) *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 8bit So I retired last August on a Friday, and went back into another job on the following Monday. At least you got two years out of the deal...I only got two days. Alas, my contract is up in August...who knows what's next. John Annunziello, CRM, CDIA+, ermm Records and Information Audit/Compliance Officer Corporate Services Department Office of the Regional Clerk The Regional Municipality of York Newmarket, Ontario (905) 830-4444 x1318 -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Steve Whitaker Sent: Thursday, February 09, 2012 4:02 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened John, living in my lake house at the Lake of the Ozarks in Missouri; retired with pension; grandsons ninety miles away; health still good; ...; a few friends thought I was nuts for going back to work. However, some old War Horses need some additional purpose and external challenges. Maybe I will be ready to retire some day; just not now. Best regards, Steve Steven D. Whitaker, CRM On Thu, Feb 9, 2012 at 3:57 PM, Annunziello, John wrote: > I knew you couldn't stay out of this for long Steve, it must have been > killing you. > > > John Annunziello, CRM, CDIA+, ermm > Records and Information Audit/Compliance Officer > Corporate Services Department > Office of the Regional Clerk > The Regional Municipality of York > Newmarket, Ontario > > (905) 830-4444 x1318 > > -----Original Message----- > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > Behalf Of Steve Whitaker > Sent: Thursday, February 09, 2012 3:53 PM > To: RECMGMT-L@LISTS.UFL.EDU > Subject: Re: The Paperless Office - Why It Hasn't Happened > > You are dadgummed right Gary; Bruce too. It is a generational habit; a > paradigm that the next couple of generations will change much better > than > ours. Ninety eight percent of all information created and received in > the > western world is created electronic, by computer applications and data > acquisition devices. > > Why still all the paper? Bruce hit the proverbial nail on the head. > Our > bad habits along with printers and copiers being readily available. > This > paradigm should change for the better with the next couple of > generations. > > I could take only two years of retirement. I am back in the RIM world > and > also back in utilities; at First Energy working for Komal. I am RIM > Supv. > at First Energy's Perry Nuclear Plant, and enjoying it thoroughly. > > And..., I still hate paper ... > > Best regards, Steve > Steven D. Whitaker, CRM > > On Thu, Feb 9, 2012 at 11:20 AM, Link, Gary M. > wrote: > > > I'm thinking it will be a generational thing. Kids growing up now > using > > iPods and iPads, etc., etc., will not have the desire to communicate > > (and by communicate I include many things like review, mark-up, and > > revise architectural drawings) via paper and will prefer to use their > > electronic devises. I think 30 years from now it will be a world in > > which Steve W. would really like to live and work. > > > > Gary > > glink@astorino.com > > > > > > -----Original Message----- > > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > > Behalf Of Medina, Lawrence J. > > Sent: Thursday, February 09, 2012 11:13 AM > > To: RECMGMT-L@LISTS.UFL.EDU > > Subject: Re: The Paperless Office - Why It Hasn't Happened > > > > It's better to accept we are all shooting for a "less paper intense" > > office rather than a "PAPERLESS OFFICE". > > > > Efforts can be made to change practices that will reduce the amount of > > paper used in many settings, but I seriously doubt we will ever see a > > totally paperless office. > > > > Larry > > > > RIMMAN.LARRY@gmail.com > > > > -----Original Message----- > > From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On > > Behalf Of Mariani, Carolyn > > Sent: Thursday, February 09, 2012 7:45 AM > > To: RECMGMT-L@LISTS.UFL.EDU > > Subject: [RM] The Paperless Office - Why It Hasn't Happened > > > > "The paperless office has been deemed inevitable over the last 20 > years. > > So why, despite these predictions, have offices stubbornly stood > > still?...." > > > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-goin > > g > > > > > > Carolyn Mariani, CRM > > Director, Records Management > > Warner Music Group > > 75 Rockefeller Plaza > > New York, NY 10019 > > carolyn.mariani@wmg.com > > 212-275-2410 > > > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > > from this list, click the below link. If not already present, place > > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > > from this list, click the below link. If not already present, place > > UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > > > > > Confidential Information: This e-mail and any attachments may contain > > confidential and privileged information. Any dissemination or use of > this > > information by a person other than the intended recipient is > unauthorized > > and exempt from disclosure under applicable law. Additionally, the > sender > > does not accept any responsibility for any loss, disruption or damage > to > > your data or computer system that may occur while using data contained > in, > > or transmitted with, this e-mail. If you have received this e-mail in > > error, please reply immediately to the sender and permanently delete > this > > transmission, including any attachments. > > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > > To unsubscribe from this list, click the below link. If not already > > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of > the > > message. > > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > > > > > -- > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of > the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list, click the below link. If not already > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the > message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L > -- Best regards, Steve Steven D. Whitaker, CRM List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 13:15:27 -0800 From: Jessica Flank Subject: Don't miss out! Register now for the ACA Student Symposium, Feb. 17/12 *MIME-Version: 1.0 *Content-Type: text/plain; charset=windows-1252 *Content-Transfer-Encoding: quoted-printable *It=92s almost time to crack open the Shoebox!* The Symposium date, February 17th, is fast approaching. Have you registered for the 4th Annual ACA@UBC Symposium - *Unpacking the Digital Shoebox: The Future of Personal Archives*? If you=92re interested in: personal papers, technological obsolescence, the construction of the digital self, and the future of the information profession =96 you won't want to miss out on the opportunity to discuss the= se topics with archivists, librarians, records managers, students, and the international Symposium speakers. * * *Presentations Include:* - Philip Bantin, *Indiana** University* =96 =93An Evolving Partnership: Managing the Digital Output of Academic Faculty=94 - Jeanette Bastian, *Simmons** College* =96 =93Putting the Archivist in Community Archives=94 - Erik Borglund, *Mid Sweden University=96 =93Personal Record Repositori= es, within the Police, a Hidden Knowledge Reservoir: A Talk about How Police Officers Keep Personal Records for Future Use=94* - Patricia Franks,* San Jose University* =96 =93Virtual Time Capsule: Sharing Our Lives and Times with Future Generations=94 - Babek Hamidzadeh, *University** of Maryland* =96 =93An Iterative & Evolutionary Framework for Digital Repository Development=94 - Catherine Hobbs, *Library and Archives Canada* =96 =93Centring Ideas o= f Personal Digital Context on Behaviour and Mindset=94 - Randall C. Jimerson, *Western** Washington University* =96 =93=92To Transcend Myself=92: Narcissism and the Digital Attic=94 - Jeremy John, *The British Library* =96 =93Digital Lives, Digital Foren= sics and the eMSS Lab=94 - Elizabeth Yakel, *University** of Michigan* =96 =93Other People's Data= : Disciplinary Traditions and Data Reuse=94 Register now to take advantage of these hot topics and eclectically grouped speakers! http://acasymposium.rezgo.com/details/28302/acaubc-2012-4th-annual-internat= ional-symposium/28302/2012-02-17 For more information, see the website: http://www.slais.ubc.ca/people/students/student-groups/aca/symposium2012/in= dex.html If you have any questions or concerns please do not hesitate to contact us at: aca.slais@gmail.com. *ACA@UBC *2012 Executive List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 16:28:46 -0500 From: Larry Medina Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! *MIME-Version: 1.0 *Content-Type: text/plain; charset="UTF-8" *Content-Transfer-Encoding: 8bit John's examples are all valid ones- the two I'd like to draw attention to are #4 and #5 because they are quite closely related. India (and no I'm not picking on a Nation State or a People) is one of the centers for imaging in the World and not just the offshore imaging of business records. If you've ever done a bulk photo conversion project of your OWN PERSONAL photos, hopefully you've asked where the work was actually being done that you were able to get the splendid "per image price" offered =) but I digress... My point was one of the follow-on services on completion of imaging and indexing projects routinely offered by these vendors is the storage of your source materials. *IF* you have a requirement or desire to retain the source materials post-conversion, you need to decide where and how to do this. The logic provided by the vendors is, well... you wouldn't want to pay the cost of return shipping all of these items, then need to re-box them and index them with pointers for physical storage of these source materials, would you? So, they offer you the option of allowing them to provide long term storage for you. NOW, don't get me wrong- there are some commercial record centers being built in Asia and the Sub Continent... but they are NOT being built to US Standards or specifications for environmental controls or protection from floods, or other known environmental and natural disaster hazards. And they don't have the same fire protection or safety/alarming standards to comply with either. I think many/most of us have seen plenty of footage of monsoon season and the subsequent flooding and landslides in certain countries, along with the horrible images of damage and lives lost. The concept of a facility "outside of the 500 year flood plain" may be completely lost here, and the opportunity to perform a site visit to investigate the conditions your records are being stored in rather limited. In addition, I've seen photos from a few friends who have been 'back home' of these large yards of shipping containers that are FILLED with cartons post-processed source materials that are "in storage" for clients. Again, this is NOT intended as a broad brush to characterize all service providers in a specific location as providing service that is not adequate to meet your needs or that is costing you more than you should be paying... but if there is a REQUIREMENT that you retain these records and you MAY BE called upon to produce them at some time, Caveat Emptor. Larry RIMMAN.LARRY@gmail.com List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 16:56:08 -0500 From: John Phillips Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! *MIME-Version: 1.0 *Content-Type: text/plain; charset="UTF-8" *Content-Transfer-Encoding: 8bit Wow. Great thoughts Larry. In fact ... what a nice incentive for RIMers to suggest conversion projects with a low cost of converting images by using off-shore labor rates! Once the project is under way they can suggest to their management that a "walk-through" is in order to assure everything is going well. Then they are off to Bombay, or New Delhi, or Mumbai, or Bangalore, or .... *************************** John Phillips Information Technology Decisions www.infotechdecisions.net -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Larry Medina Sent: Thursday, February 09, 2012 4:29 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! John's examples are all valid ones- the two I'd like to draw attention to are #4 and #5 because they are quite closely related. India (and no I'm not picking on a Nation State or a People) is one of the centers for imaging in the World and not just the offshore imaging of business records. If you've ever done a bulk photo conversion project of your OWN PERSONAL photos, hopefully you've asked where the work was actually being done that you were able to get the splendid "per image price" offered =) but I digress... My point was one of the follow-on services on completion of imaging and indexing projects routinely offered by these vendors is the storage of your source materials. *IF* you have a requirement or desire to retain the source materials post-conversion, you need to decide where and how to do this. The logic provided by the vendors is, well... you wouldn't want to pay the cost of return shipping all of these items, then need to re-box them and index them with pointers for physical storage of these source materials, would you? So, they offer you the option of allowing them to provide long term storage for you. NOW, don't get me wrong- there are some commercial record centers being built in Asia and the Sub Continent... but they are NOT being built to US Standards or specifications for environmental controls or protection from floods, or other known environmental and natural disaster hazards. And they don't have the same fire protection or safety/alarming standards to comply with either. I think many/most of us have seen plenty of footage of monsoon season and the subsequent flooding and landslides in certain countries, along with the horrible images of damage and lives lost. The concept of a facility "outside of the 500 year flood plain" may be completely lost here, and the opportunity to perform a site visit to investigate the conditions your records are being stored in rather limited. In addition, I've seen photos from a few friends who have been 'back home' of these large yards of shipping containers that are FILLED with cartons post-processed source materials that are "in storage" for clients. Again, this is NOT intended as a broad brush to characterize all service providers in a specific location as providing service that is not adequate to meet your needs or that is costing you more than you should be paying... but if there is a REQUIREMENT that you retain these records and you MAY BE called upon to produce them at some time, Caveat Emptor. Larry RIMMAN.LARRY@gmail.com List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 17:12:17 -0500 From: John Phillips Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! *MIME-Version: 1.0 *Content-Type: text/plain; charset="UTF-8" *Content-Transfer-Encoding: 8bit On a more serious note, if you are a multi-national interested in international records storage options - check out this PRISM interactive Google Map of its members: http://www.prismintl.org/news/2011/03/member-map-0 There are a lot of options out there! *************************** John Phillips Information Technology Decisions www.infotechdecisions.net -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Larry Medina Sent: Thursday, February 09, 2012 4:29 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It - WILL NOT EVER HAPPEN ! John's examples are all valid ones- the two I'd like to draw attention to are #4 and #5 because they are quite closely related. India (and no I'm not picking on a Nation State or a People) is one of the centers for imaging in the World and not just the offshore imaging of business records. If you've ever done a bulk photo conversion project of your OWN PERSONAL photos, hopefully you've asked where the work was actually being done that you were able to get the splendid "per image price" offered =) but I digress... My point was one of the follow-on services on completion of imaging and indexing projects routinely offered by these vendors is the storage of your source materials. *IF* you have a requirement or desire to retain the source materials post-conversion, you need to decide where and how to do this. The logic provided by the vendors is, well... you wouldn't want to pay the cost of return shipping all of these items, then need to re-box them and index them with pointers for physical storage of these source materials, would you? So, they offer you the option of allowing them to provide long term storage for you. NOW, don't get me wrong- there are some commercial record centers being built in Asia and the Sub Continent... but they are NOT being built to US Standards or specifications for environmental controls or protection from floods, or other known environmental and natural disaster hazards. And they don't have the same fire protection or safety/alarming standards to comply with either. I think many/most of us have seen plenty of footage of monsoon season and the subsequent flooding and landslides in certain countries, along with the horrible images of damage and lives lost. The concept of a facility "outside of the 500 year flood plain" may be completely lost here, and the opportunity to perform a site visit to investigate the conditions your records are being stored in rather limited. In addition, I've seen photos from a few friends who have been 'back home' of these large yards of shipping containers that are FILLED with cartons post-processed source materials that are "in storage" for clients. Again, this is NOT intended as a broad brush to characterize all service providers in a specific location as providing service that is not adequate to meet your needs or that is costing you more than you should be paying... but if there is a REQUIREMENT that you retain these records and you MAY BE called upon to produce them at some time, Caveat Emptor. Larry RIMMAN.LARRY@gmail.com List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 16:29:30 -0600 From: Jim Dixon Subject: Re: Valentine's IM Tip? *MIME-Version: 1.0 *Content-Type: text/plain; charset="iso-8859-1" *Content-Transfer-Encoding: 8bit "The true heart of every corporation is it's information. Manage it whole heartedly!" Hope this helps. Jim Dixon Information Network International Office:  713.869.8756 ext 117 Mobile:  832.647.6251 -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Shelly Smith Sent: Thursday, February 09, 2012 2:12 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Valentine's IM Tip? Hi There, Does anyone have any good ideas for a Valentine's day Information Management Tip that I could send out to my clients? I had lots of Halloween (scary) tip ideas, and can't seem to think of how to tie in Love and Information Management. Thanks for your help, Shelly ______________________________ Shelly Smith Information & Records Services Officer Central Registry - 275 Portage Ave. Phone: (204) 789-7665 Fax: (204) 788-2400 shelly.smith@phac-aspc.gc.ca Mailing Address: 1015 Arlington St Winnipeg, MB R3E 3P6 List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L This e-mail and any attachments are confidential and contain proprietary information, some or all of which may be legally privileged. It is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient, please do not store, copy, re-transmit, use or disclose its contents. Please immediately return it to the sender and delete the copy from your system. Although we scan all e-mails for viruses, we cannot guarantee that any e-mail is virus-free. The views expressed in this e-mail and any attachments are those of the sender and not necessarily those of Information Network International. We expressly reserve the right to monitor e-mail content for the purpose of ensuring compliance with legal requirements and company policies. Activity which entails sending any e-mail to, or receiving from, Information Network International constitutes your agreement to these terms. List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:39:44 -0700 From: Tom Shull Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="iso-8859-1" *Content-Transfer-Encoding: quoted-printable Does anyone else have trouble with this "infographic" and what it says? I w= as very surprised by what it is saying. In the first section=2C "What has made the paperless office possible?" it p= roposes that "Prior to the following innovations=2C paperless offices were = simply nice ideas no one had the means to implement. These developments pro= vided the tools and technology needed to bring the paperless office from th= e planning page into reality. " It then goes on to say that three tools/tec= hnology are: 1. The growth of cloud computing 2. The increased adoption of shared document formats like PDF 3. The rise of remote work arrangements =20 I think this statement is WRONG=2C WRONG. =20 These three tools/technology may contribute to better adoption in the futur= e=2C but they by no means made the paperless office possible. For example= =2C cloud computing is simply remote storage of data and/or applications. W= e have had that ability for many years=2C in many flavors (file servers=2C = etc.).=20 I think what made the paperless office possible was computer networks=2C th= at is=2C being able to link computers to each other and move information el= ectronically between them. And as we all know that's been around for quite = a while. As to "the increased adoption of shared document formats like PDF"=2C while= this may be a factor in reducing printing=2C it did not make the paperless= office possible. The dominance of certain applications such as Microsoft W= ord made the paperless office possible. I can send (via the network) a Word= document to a co-worker or someone outside my organization and they will b= e able to open=2C read and even alter it. PDFs reduce the hassle factor and= contribute to the fidelity of the document=2C but did not make the paperle= ss office possible. We had ways to electronically share documents and infor= mation before PDF. And "the rise of remote work arrangements"? I believe remote work presses t= he need to move information electronically so=2C again=2C it will contribut= e to the adoption=2C but does not make a paperless office possible. =20 As other have already discussed=2C a lot of what prevents faster adoption o= f the paperless office has to do with the user's experience - does the pape= rless system work? does it save me time? can I trust it to have what I need= when I need it? (Thank you Carolyn and Simone for pointing this out). We'v= e had "the means to implement" in place for a long time. But we've not done= a good job of making the paperwork system=2C or business process=2C usable= . Working in a remote office and being able to store a PDF in the cloud hel= ps to get us to "paperless"=2C but we still have miles to go. =20 And in the last section=2C how exactly does pledging to cut your use of pap= er bags=2C magazines and toilet paper really have anything to do with a pap= erless office?=20 =20 I rest my case. I'd be interested in others' thoughts. =20 Tom Shull tom.shull@hotmail.com =20 > Date: Thu=2C 9 Feb 2012 10:44:57 -0500 > From: Carolyn.Mariani@WMG.COM > Subject: The Paperless Office - Why It Hasn't Happened > To: RECMGMT-L@LISTS.UFL.EDU >=20 > "The paperless office has been deemed inevitable over the last 20 years. = So why=2C despite these predictions=2C have offices stubbornly stood still?= ...."=20 > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-going >=20 >=20 > Carolyn Mariani=2C CRM > Director=2C Records Management > Warner Music Group > 75 Rockefeller Plaza > New York=2C NY 10019 > carolyn.mariani@wmg.com > 212-275-2410 >=20 >=20 > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance > To unsubscribe from this list=2C click the below link. If not already pre= sent=2C place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the m= essage. > mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L = List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=3Dunsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 18:13:41 -0500 From: "Julie J. Colgan" Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=us-ascii *Content-Transfer-Encoding: 8bit I know my office will never be paperless until I stop receiving (and writing) long documents. After a few pages my eyes fall out and that gets messy! I think we need to distinguish something here - are we talking about stopping the USE of paper in offices, or the STORAGE of paper in offices? Two very different topics. The first will never happen, or at least not until humans are replaced by robots. The second can, and does, happen to varying degrees as many others have already stated. Fun discussion, even though I've got a serious case of deja vu! Julie Julie J. Colgan, CRM Columbia, SC Sent from my iPhone List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 15:59:19 -0800 From: Dwight WALLIS Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset=ISO-8859-1 In my opinion, much of the discussion of paper use in the office has little to nothing to do with actual use of records in the office. When you print something out, are you actually printing a record, or a convenience copy? Perhaps the issue is one of access, not love of a medium. And anecdotal data based on user surveys reflecting the personal use of paper, as Tom noted, do not necessarily translate into actual conclusions reflecting the use of paper as a medium of record. I think Caroline and John are correct: the principle barriers to less paper systems relate to start up costs, ROI, and poor design/support/training, not to culture. I'm a baby boomer, and the "paperless" mantra has been a steady refrain of my contemporaries since day one. If these folks love paper so much, why have they been complaining about it for so long? What they don't actually love is bureaucracy, pointless procedures, and poorly designed systems. Give them something that makes their lives easier and saves them money and they won't care what the technology and medium used is. And far too many "paper less" systems are as poorly designed as the paper based ones they replaced. Many times, that becomes clear when the "paper less" system actually proves to be the "record less" system due to poor planning and implementation. -- Dwight Wallis, CRM Multnomah County Records Management Program 1620 SE 190th Avenue Portland, OR 97233 ph: (503)988-3741 fax: (503)988-3754 dwight.d.wallis@multco.us List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------ Date: Thu, 9 Feb 2012 20:04:03 -0500 From: John Phillips Subject: Re: The Paperless Office - Why It Hasn't Happened *MIME-Version: 1.0 *Content-Type: text/plain; charset="us-ascii" *Content-Transfer-Encoding: 7bit You are correct. It is an unsubstantiated meandering vendor-mercial. Clouds, data formats, and working remotely are not significant drivers for going paperless. They are minor incidental incentives, maybe. The reason paperless workflows and records systems have been resisted is far more a function of limited ROI and cultural resistance. This is true whether or not you are talking records use or storage. Even if they volunteered to expose their survey's methodology and data, I doubt that it would reveal much of anything convincing regarding their claims. Let me see now, it says "In the past people have pledged to cut down on paper use before. What makes today different is that people have committed to cutting back ..." Wow. I always say that a "commitment" is much more reliable than a "pledge" any day! Right. John *************************** John Phillips Information Technology Decisions www.infotechdecisions.net -----Original Message----- From: Records Management Program [mailto:RECMGMT-L@LISTS.UFL.EDU] On Behalf Of Tom Shull Sent: Thursday, February 09, 2012 5:40 PM To: RECMGMT-L@LISTS.UFL.EDU Subject: Re: The Paperless Office - Why It Hasn't Happened Does anyone else have trouble with this "infographic" and what it says? I was very surprised by what it is saying. In the first section, "What has made the paperless office possible?" it proposes that "Prior to the following innovations, paperless offices were simply nice ideas no one had the means to implement. These developments provided the tools and technology needed to bring the paperless office from the planning page into reality. " It then goes on to say that three tools/technology are: 1. The growth of cloud computing 2. The increased adoption of shared document formats like PDF 3. The rise of remote work arrangements I think this statement is WRONG, WRONG. These three tools/technology may contribute to better adoption in the future, but they by no means made the paperless office possible. For example, cloud computing is simply remote storage of data and/or applications. We have had that ability for many years, in many flavors (file servers, etc.). I think what made the paperless office possible was computer networks, that is, being able to link computers to each other and move information electronically between them. And as we all know that's been around for quite a while. As to "the increased adoption of shared document formats like PDF", while this may be a factor in reducing printing, it did not make the paperless office possible. The dominance of certain applications such as Microsoft Word made the paperless office possible. I can send (via the network) a Word document to a co-worker or someone outside my organization and they will be able to open, read and even alter it. PDFs reduce the hassle factor and contribute to the fidelity of the document, but did not make the paperless office possible. We had ways to electronically share documents and information before PDF. And "the rise of remote work arrangements"? I believe remote work presses the need to move information electronically so, again, it will contribute to the adoption, but does not make a paperless office possible. As other have already discussed, a lot of what prevents faster adoption of the paperless office has to do with the user's experience - does the paperless system work? does it save me time? can I trust it to have what I need when I need it? (Thank you Carolyn and Simone for pointing this out). We've had "the means to implement" in place for a long time. But we've not done a good job of making the paperwork system, or business process, usable. Working in a remote office and being able to store a PDF in the cloud helps to get us to "paperless", but we still have miles to go. And in the last section, how exactly does pledging to cut your use of paper bags, magazines and toilet paper really have anything to do with a paperless office? I rest my case. I'd be interested in others' thoughts. Tom Shull tom.shull@hotmail.com > Date: Thu, 9 Feb 2012 10:44:57 -0500 > From: Carolyn.Mariani@WMG.COM > Subject: The Paperless Office - Why It Hasn't Happened > To: RECMGMT-L@LISTS.UFL.EDU > > "The paperless office has been deemed inevitable over the last 20 years. So why, despite these predictions, have offices stubbornly stood still?...." > http://visual.ly/paperless-office-why-it-hasnt-happened-and-why-its-go > ing > > > Carolyn Mariani, CRM > Director, Records Management > Warner Music Group > 75 Rockefeller Plaza > New York, NY 10019 > carolyn.mariani@wmg.com > 212-275-2410 > > > List archives at http://lists.ufl.edu/archives/recmgmt-l.html > Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe > from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. > mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L List archives at http://lists.ufl.edu/archives/recmgmt-l.html Contact RECMGMT-L-REQUEST@lists.ufl.edu for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:listserv@lists.ufl.edu?body=unsubscribe%20RECMGMT-L ------------------------------