There's been so much interest in job vacancies lately I couldn't resist
putting in my two cents worth. We currently have two records management
vacancies here at TRS. One is a supervisory position over our document
imaging team. The other is more of a para-professional position that would
involve work in the document imaging area as well as other parts of our
operation. The positions are described in more detail below.
Feel feel to e-mail me directly if you would like more info on the postions
or check out the employment section of our website (www.trs.state.tx.us) for
details on how to apply.
Sunny central Texas is a great place (high tech, university town, great
music & arts scene, highland lakes, but it does get warm in July & August!)
and TRS is a great place to work (OK, I'm slightly biased). Thanks.
Jim Savage, CRM ([log in to unmask])
Manager, Member Data Services
Teacher Retirement System of Texas
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Note: Due to the nature of TRS' business, a criminal background
investigation will be conducted on the top candidate prior to an offer of
employment. Due to new legislation effective 9/1/99, top male candidates
for possible employment with any State agency, between the ages of 18 to 25,
will be asked to show proof of selective service registration (or exemption)
prior to an offer of employment.
MDS Operations Technician, Job Posting #1457
(Administrative Technician III)
DEPARTMENT: Benefits/Member Data Services (MDS)
WORKING TITLE: MDS Operations Technician
CLASSIFICATION NUMBER/TITLE: 0154/Administrative Technician III
SALARY GROUP/FLSA STATUS/EEO CODE: A13/Non-Exempt/Q
REPORTING RELATIONSHIPS
REPORTS TO: Manager, Member Data Services
COORDINATES WITH: Benefits, MIS and other TRS Staff; Contractors and
Vendors
SUPERVISES: NA
JOB FUNCTIONS
Range of Responsibility: Provides complex records management technical
assistance and administrative support. Work involves researching,
correcting and reporting on indexing errors; performing quality control
review of scanned images; reviewing and correcting contractor billing
statements; compiling, maintaining and reporting on production data;
providing training and technical assistance to contract and MDS staff; and
providing administrative and general office support to the MDS Manager.
Work is performed under moderate supervision with some latitude for the use
of initiative and independent judgment.
Other essential duties include, but are not limited to:
* Researches, corrects and reports on indexing errors, including:
* Researching source documents and member account information to
determine the source of the error and the correct index code.
* Reindexing documents with the correct code.
* Maintaining a database and reporting on number of errors, types and
sources of errors and corrective actions taken.
* Reviews and reconciles billings statements from contractors,
including comparing billing statement to actual work completed and adjusting
bill for duplications, billing period, split batches and other sources of
errors.
* Performs quality control review of scanned images to ensure images
meet agency standards.
* Assists in developing new and revising existing departmental
policies, procedures and reference materials.
* Compiles production data, maintains databases and spreadsheets, and
prepares periodic and ad hoc reports and charts of individual and department
production activity.
* Provides general administrative support such as timekeeping,
maintaining files, and preparing and coordinating purchase requisitions.
* Performs related work as assigned.
MINIMUM QUALIFICATIONS
Education and Experience: Graduation from an accredited four year college
or university with a major in Records Management, Library Science, MIS,
Business Administration, Public Administration or a related area (or
graduation from high school or equivalent and four years of records
maintenance, records management or administrative support experience).
* One year of full-time, recent records maintenance, records
management or closely related experience.
* A graduate degree in Records Management, Library Science, MIS,
Business Administration, Public Administration or a related area may
substitute for the required experience.
Must also have the following demonstrated knowledge, skills, and abilities:
* Considerable knowledge of general office practices and procedures.
* Knowledge of basic records management concepts and practices.
* Skill in using computers with spreadsheet, word processing, database
and presentation software and applications.
* Skill in organizing, prioritizing and managing a high-volume
workload in a fast-paced and changing environment.
* Skill in effective written and verbal communications, including
preparing complex reports, policies and procedures.
* Ability to maintain harmonious working relationships with
co-workers, agency staff and external contacts, and to work effectively in a
professional team environment.
PREFERRED QUALIFICATIONS
Skill in using Microsoft Office 97 software. Knowledge of imaging
management theories, practices, techniques, rules and regulations.
This job description is intended only to describe the general nature of the
position and does not constitute an all-inclusive list of duties, nor of the
knowledge, skills, and abilities required to perform the job.
Salary: Commensurate with experience, but not less than $2,161 monthly.
Excellent healthcare benefits and an attractive, smoke-free work facility
located in downtown Austin.
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To Apply and Be Considered: For immediate consideration, please submit a
completed State employment application form, a current resume, and a cover
letter (summarizing related qualifications) before this posting closes.
Applications will be screened for qualifications, and top candidates will be
contacted for further consideration after the closing date. Finalists who
document college/university or special coursework to meet the minimum
qualifications will be required to submit copies of official transcripts
before an employment offer can be extended.
Interested TRS employees need to update their employment applications to
reflect their complete TRS work history by completing an employment history
continuation sheet (available from Human Resources) and submitting a
detailed cover letter and a current resume to Human Resources before this
posting closes. All internal applicants will be contacted regarding the
status of their applications after the closing date. Finalists who document
college/university or special coursework to meet the minimum qualifications
will be required to submit copies of official transcripts before an
employment offer can be extended. Note: Employees who are under a
probationary period (and any extension thereof) and/or are in step 2 or 3 of
the progressive corrective action process are not eligible to apply for a
position in another TRS department.
Job Posting #1457 Smoke-free work environment. Closes: 6-22-2000 or until
filled.
Please contact Human Resources if you require accommodation during the
application process.
TRS Human Resources 397-6490 or 1-800-223-8778, ext. 6490
TDD Numbers 397-6444 or 1-800-841-4497
<<...>>
An Equal Opportunity Employer
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Note: Due to the nature of TRS' business, a criminal background
investigation will be conducted on the top candidate prior to an offer of
employment. Due to new legislation effective 9/1/99, top male candidates
for possible employment with any State agency, between the ages of 18 to 25,
will be asked to show proof of selective service registration (or exemption)
prior to an offer of employment.
Imaging Team Leader, Job Posting #1440
(Program Administrator I)
DEPARTMENT: Benefit Services/Member Data Services/Imaging Team
WORKING TITLE: Imaging Team Leader
CLASSIFICATION NUMBER/TITLE: 1563/Program Administrator I
SALARY GROUP/FLSA STATUS: B9/Non-Exempt/P
REPORTING RELATIONSHIPS
REPORTS TO: Benefit Records Manager
COORDINATES WITH: TRS Managers and Staff; Vendors; Members
SUPERVISES: Imaging Team Staff
JOB FUNCTIONS
Range of Responsibility: Performs supervisory and complex technical imaging
work. Work includes directing daily Imaging Team operations, supervising
Imaging staff, coordinating with contract staff, and performing routine
maintenance of imaging, indexing, microfilm and other records management
equipment and systems. Assists the Benefit Records Manager with developing
and implementing department policies and procedures, planning new technology
purchases and coordinating with vendors. Work is performed under general
supervision with considerable latitude for the use of independent judgement
and initiative.
Other essential duties include, but are not limited to:
* Supervises Imaging Team operations and staff, including:
* Hiring, directing, monitoring, evaluating and motivating staff.
* Monitoring work flow and work processes, and taking corrective
actions as needed to ensure that all operations are covered, and
productivity and quality goals are met.
* Ensuring compliance with applicable imaging policies, procedures,
rules and regulations.
* Performs routine maintenance and repairs to document
imaging/indexing, microfilm/fiche and other records management equipment;
coordinates with MIS staff or vendors for more extensive service or repairs.
* Assists with administering the imaging system, including
troubleshooting system software and hardware problems.
* Coordinates with and monitors vendors and contractors to ensure
service is appropriately delivered; reports any problems or concerns to the
Benefit Records Manager.
* Assists the Benefit Records Manager in evaluating applicability of
new automated systems, equipment, software and other technology for agency
use.
* Assists the Benefit Records Manager in analyzing and evaluating
current imaging policies, procedures and processes, and in developing and
implementing recommendations for improvements.
* Maintains knowledge of current and new developments in imaging
regulations, theories, practices and technology, through professional
reading, professional associations, seminars and conferences.
* Trains and advises Imaging and other agency staff on imaging
policies, procedures, processes, technology, issues, trends and
developments.
* Performs related work as assigned.
MINIMUM QUALIFICATIONS
Education and Experience: Education and Experience:
* Graduation from an accredited four year college or university with a
major in Records Management, Library Science, MIS, Business Administration,
Public Administration or a related area (or graduation from high school or
equivalent and four years of related experience).
* Three years of full-time, recent records maintenance, records
management, automated information systems operations and support, or
production supervision/management experience, including two years of
experience in a supervisory capacity.
* A graduate degree in Records Management, Library Science, MIS,
Business Administration, Public Administration or a related area may
substitute for two years of the required experience.
Must also have the following demonstrated knowledge, skills, and abilities:
* Extensive knowledge of the use of automated systems, software and
equipment related to document imaging, microfilm, microfiche, bar coding,
electronic storage or database management.
* Skill in organizing and motivating staff to meet productivity and
quality goals and objectives.
* Skill in verbal and/or written communication of complex information
to people with varied levels of technical knowledge.
* Extensive skill in using a personal computer with word processing,
spreadsheet and database software and applications.
* Ability to maintain harmonious working relationships with
co-workers, agency staff and external contacts, and to work effectively in a
professional team environment.
PREFERRED QUALIFICATIONS
Two years of experience in a supervisory capacity at a high volume document
imaging or microfilm operation. Experience with and considerable skill in
operating, troubleshooting and performing routine maintenance on document
imaging, indexing and microfilm/fiche equipment, and related software and
computer systems. Skill in using Microsoft Office 97 and Filenet software.
Knowledge of imaging management theories, practices, techniques, rules and
regulations. Certification as a Certified Records Manager (CRM).
This job description is intended only to describe the general nature of the
position and does not constitute an all-inclusive list of duties, nor of the
knowledge, skills, and abilities required to perform the job.
Salary: Commensurate with qualifications and experience, but not less than
$2,749 monthly plus excellent healthcare benefits and an attractive,
smoke-free work facility located in downtown Austin. TRS has an open,
relaxed atmosphere, fun and talented coworkers, allows for autonomy and
accountability in managing your work, understands a balance between work and
your private life, and supports professional development.
To Apply and Be Considered: For immediate consideration, please submit a
completed State employment application form, a current resume, and a cover
letter (summarizing related qualifications) before this posting closes.
Applications will be screened for qualifications, and top candidates will be
contacted for further consideration after the closing date. Finalists who
document college/university or special coursework to meet the minimum
qualifications will be required to submit copies of official transcripts
before an employment offer can be extended.
Interested TRS employees need to update their employment applications to
reflect their complete TRS work history by completing an employment history
continuation sheet (available from Human Resources) and submitting a
detailed cover letter and a current resume to Human Resources before this
posting closes. All internal applicants will be contacted regarding the
status of their applications after the closing date. Finalists who document
college/university or special coursework to meet the minimum qualifications
will be required to submit copies of official transcripts before an
employment offer can be extended. Note: Employees who are under a
probationary period (and any extension thereof) and/or are in step 2 or 3 of
the progressive corrective action process are not eligible to apply for a
position in another TRS department.
Job Posting #1440 Smoke-free work environment. Closes: Open until filled.
Please contact Human Resources if you require accommodation during the
application process.
TRS Human Resources 397-6490 or 1-800-223-8778, ext. 6490
TDD Numbers 397-6444 or 1-800-841-4497
<<...>>
An Equal Opportunity Employer
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