>>Under Australian law this puts you at some risk, as you may have to
able to prove the integrity of the images. If they have sat around on a
disk on the LAN, it is theoretically possible that they could have
fiddled with. So far we have not had a test case, and no-one seems
Why would images be different for any other type of electronic data.
images are suspect, wouldn't other types of electronic and paper
which are far easier to manipulate, be treated with even greater
Maybe the legal environment here in the states is considerably
than it is "down under". However, I believe one of the reasons that
are so few willing to challenge the issue is that in practice it is
likely a non-issue.
Migration takes place every day. Photocopies are a form of migration.
Today most of them are done using the same imaging technology we use
scanners. Electronic files are migrated from system to system.
records can go through numerous cycles (on-line to near on-line to
Documents are also migrated from electronic to paper to microfilm and
back to paper for use in litigation or audit.
I believe that reasonable care will take care of all of the issues.
Reasonable care includes:
- Security to protect the record.
- Standard procedures for capture, storage and migration.
- Consistency of actions.
- Documentation of activities.
Whether data, images, microforms or paper, the evidentiary standard is
Bill Roach, CRM
North Dakota ITD/Records Management
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