Managing access security can be done at several levels which include
authenticating the user via password or digital signature, and by using
encryption for the documents or the session (VPN).
The issue of allowing certain users access to certain portions of the
archived documents depends on the abilities of the storage management
software component. The system I use allows me to define access formulas
and attach them to groups of users. A member of a group gains access only
to those documents that satisfy the defined condition. These conditions
are dynamic and can be changed anytime as the requiremets of the
organization changes. We can also use Access Control Lists to restrict
access to entire documents or to specific pages of a scanned document.
Let me know if you need more information.
Enara Technologies Inc.
On Mon, 6 Nov 2000 10:02:46 +0100, Ineke DE LANGE <[log in to unmask]>
>I am in the same position as you. We want also to make the inventory
>available on our intranetsite.
>We want to give acces to our whole inventory for all the directors. The
>other employees only to their own records. For ex. Our Legal Dept. only to
>their legal records. If they are changes in staffing, we will tell our
>IT-people (by sending a list with the current names of directors and
>departments). But I still have to dicuss how we have to keep up with
>constant changes in our organization.
>So, I will inform you with further information but I am also interested in
>sharing ideas on that topic.
>Ineke De Lange
>Tel: + 32 2 509 12 54
>Fax: + 32 2 509 13 71
>E-mail: [log in to unmask]
>From: Christian Meinke [mailto:[log in to unmask]]
>Sent: Friday, November 03, 2000 9:57 PM
>To: [log in to unmask]
>Subject: Putting Your Records Center on the Web
>We're exploring the possibility of making our hard copy records center
>inventory available on our intranet. People tell us they want the access
>and there seems to be numerous products out there that can do this, but I'm
>wondering if anyone on this list has gone that route and is willing to
>share their experiences?
>One of the things I'm curious about is issues of managing access and
>security, Do you allow everyone to view everything? And if not, how do you
>keep up with the constant changes in your organization and it's staffing?
>I'm curious to hear anything you might share,
> Christian Meinke
> Edison International
> Information Management
> PAX 27079
> (626) 302-7079
> [log in to unmask]