From: Robert Breslawski
You might want to check into AIIM's TR 31 on Legal Admissibility.  It is quite a
bit of reading but it would be helpful in your situation.  You can find it at
www.aiim.org.
Look in the standards and technical report catalog.  If you have problems,
contact Betsy Fanning at AIIM ([log in to unmask]





"Steven L. Welter" <[log in to unmask]> on 07/16/2001 03:08:59 PM

Please respond to Records Management Program <[log in to unmask]>

To:   [log in to unmask]
cc:    (bcc: Robert Breslawski/591930/EKC)
Subject:  Electronic records storage



Please help me!!!

---------------------- Forwarded by Steven L Welter on 07/16/2001 03:04 PM
---------------------------


Steven L Welter
07/12/2001 09:35 AM

To:   [log in to unmask]
cc:

Subject:  Electronic records storage

Help!!!  I'm the records manager for a Kentucky based corporation and I've
been asked to provide my IT department with the "preferred" requirements
for storing electronic records.  An example of what they are looking for
is:

     Let's say we receive paper invoices and every month we optically scan
them into our computer system.  All of the scanned invoices for an entire
month are captured onto an optical platter.  Next month, all of that
month's invoices will be scanned and captured onto another optical platter.
This procedure continues month after month.  Invoices will be the only
records stored on the particular optical platters.  When the retention
period has been satisfied for a month of invoices, the entire month of
invoices will be destroyed at one time.  This procedure occurs every month.

     My question is, can we capture these invoices on DASD (Direct Access
Storage Device) storage and still meet the "best evidence" and
"credibility" standards and any other standards within the judicial system?

     I realize a non-erasable media as opposed to an erasable media would
be preferred, but does it need to be a non-erasable media?  Are there any
regulations regarding how electronic records are to be stored?

Your assistance is appreciated as I'm not sure where to find this
information.

NO SOLICITORS PLEASE!!!

Steve Welter

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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance