In a message yesterday, Patrick Cunningham wrote:
NARA has new guidelines for offsite storage of Federal records by commercial
records centers and NARA's guidelines stipulate climate control for all
records. It would be cost-prohibitive for my company to require those
guidelines as the vast majority of our records are disposed of within ten
years of creation.
The NARA regulations on offsite storage are found in 36 CFR Part 1228, subpart K (http://www.nara.gov/nara/cfr/cfr1228k.html). The environmental control requirements are found in section 1228.232. For temporary paper records, the only requirements are:
"Paper-based temporary records must be stored under environmental conditions that prevent the active growth of mold. Exposure to moisture through leaks or condensation, relative humidities in excess of 70%, extremes of heat combined with relative humidity in excess of 55%, and poor air circulation during periods of elevated heat and relative humidity are all factors that contribute to mold growth."
I hope this clarification helps in the discussion of this topic.
Senior Policy Specialist
Policy and Communications Staff
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