There is a fantastic handout that was provided last fall at the ARMA conference for the program entitled "Off-Site Storage Contracts: Negotiating Key Terms," by Christine S. Martins. The power-point slide handout, plus the 9-page proceedings paper, were essential reference materials for me in going through this process. You should definitely try to get copies of these materials, which are available from last year's ARMA handouts compilation and proceedings (on CD-ROM). The other reference I used was a one-page checklist entitled "Purchase Plan for Off-Site Storage" that appeared on p. 26 of Contingency Planning & Management Magazine, Master Source Buyer's Guide 2001.
Lee R. Nemchek MLS, CRM
Information Resources Manager
Morrison & Foerster LLP
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From: Mahoney, Lisa Suzanne (Lisa) [mailto:[log in to unmask]]
Sent: April 12, 2002 9:42 AM
To: [log in to unmask]
Subject: Re: [Pll-legalrec-sis] Re: sale of medical records
Thanks, Lee for sharing your experiences with contract negotiation. This
summer, I will be involved with contract negotiation for records storage,
for the first time. Our current contract was in place when I joined the
team in 1999.
This has brought a thought to mind. Perhaps all the very knowledge Records
Managers out here could provide me with some pointers in negotiating a
contract with a records storage vendor. Just brief ideas, (I don't need a
novel, and neither does the list serve!) points, thoughts, etc.
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