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All,
Following are the results of our survey, which was originally announced
9/26/2003. Apologies in advance for the presentation; if you prefer a Word
or RTF file, please contact me directly.
The purpose of the survey was to gather data (e.g., collection size, human
and financial resources devoted to the collection, services provided, etc.)
on the general management of architectural and engineering drawing
collections, with a focus on A/E drawing collections at colleges and
universities. Our purpose was to gather information for budget backup, in
order to benchmark our services and collections against others i.e., I
tried to keep the survey short and focused to suit an immediate purpose.
The survey announcement was:
* Posted to the Society of American Archivists (SAA) Architectural
Records Roundtable listserv
* Posted to the records management listserv
* Posted to the Boston Society of Architects Design Librarians listserv
* Posted to the SAA Visual Materials Section listserv
* Posted to the SAA Records Management Roundtable listserv
* Forwarded to the SAA College and University Archives Section chairperson
* Forwarded to the Association of University Real Estate Officials
(AUREO) listserv
* Forwarded to the Association for Records Management Associates (ARMA)
A/E ISG chairperson
The survey was closed 10/17/2003, n=59. Note: first number indicates total
response; the second number indicates the response from academic
institutions. N=59
If you have any questions, please feel free to contact me off list
([log in to unmask]). Thanks again for your assistance
Best,
Lisa
1. What term best describes your department?
Architectural, engineering, or construction firm 14%
Other for-profit corporation 3%
Academic institution 62%
Religious institution 2%
State historical society 0%
Local historical society 2%
Government archives (federal, state, or local) 17%
2. Approximately how many items are in your architectural and engineering
drawings collection(s)? Please total analog (paper) and digital objects.
0-20,000 43% (50%)
20,000-40,000 17% (17%)
40,000-60,000 3% (0%)
60,000-80,000 5% (3%)
80,000-100,000 10% (11%)
100,000-120,000 2% (3%)
120,000+ 19% (16%)
3. Does your department collect current architectural and/or engineering
drawings from recent construction and renovation projects?
Yes 88% (89%)
No 12% (11%)
4. Does your department collect other records from recent construction and
renovation projects?
Yes 86% (87%)
14% (13%)
5. Our collection is primarily used for:
Operational purposes 47% (44%)
Academic research purposes 14% (19%)
Blend of operation and academic research purposes (over 30% in either
category) 40% (37%)
6. If you manage related records with long-term or historic value, what is
the approximate size of the collection? Please include processed and
unprocessed collections.
< 500 cubic ft. (400 record cartons) 34% (40%)
500-2000 cubic ft. (400-1600 record cartons) 23% (27%)
2000-4000 cubic ft. (1600-3200 record cartons) 15% (9%)
4000-6000 cubic ft. (3200-4800 record cartons) 13% (9%)
6000-8000 cubic ft. (4800-6400 records cartons) 2% (3%)
8000+ cubic ft. (6400+ record cartons) 13% (12%)
7. Do you collect CADD files?
Yes 51% (57%)
No 49% (43%)
8. Do you have a standard for CADD files?
Yes 31% (35%)
No 69% (65%)
9. Do you have a migration plan for CADD files?
Yes 21% (17%)
No 79% (83%)
10. At what level do you typically catalog drawings?
Item-level 29% (22%)
Project-level 38% (42%)
Building-level 26% (33%)
Other 2% (0%)
We don't 5% (3%)
11. Is your drawing catalog accessible via the Web?
Yes 23% (26%)
No 77% (74%)
12. How many items did you add to your collection last year?
> 500 44% (37%)
500-1000 25% (23%)
1000-2000 4% (6%)
2000-3000 9% (11%)
3000-4000 5% (9%)
4000-5000 2% (3%)
5000+ 11% (11%)
13. Our architectural and engineering drawing collects date back to:
Pre-19th century 10% (14%)
Early-mid 19th entury 7% (8%)
Late 19th century 33% (39%)
1900-1940 24% (25%)
1950-1980 16% (11%)
1980-present 10% (3%)
14. Approximately how many architectural and engineering drawings do you
annual reproduce? Please include all types of reproductions e.g., paper
reprographics, digitization, slides, photographs, etc.
<1000 56% (62%)
1000-3000 26% (17%)
3000-5000 4% (6%)
5000-7000 7% (9%)
7000-9000 2% (3%)
9000-11,000 2% (0%)
11,000+ 3% (3%)
15. Most of our reproductions are made from:
Hard copy drawings (Mylar, paper, etc.) 68% (77%)
CADD files 11% (6%)
Scans 12% (17%)
Microform (including microfiche) 9% (0%)
16. Approximately how many reference requests do you annual process?
< 500 58% (56%)
500-1000 17% (19%)
1000-2000 16% (14%)
2000-3000 7% (11%)
3000-4000 0% (0%)
4000-5000 2% (0%)
5000+ 0% (0%)
17. How many staff in your department?
1 FTE 15% (8%)
2 FTE 16% (19%)
3 FTE 16% (15%)
4 FTE 4% (3%)
5+ FTE 25% (27%)
PT staff > 10 hours 3% (8%)
PT staff 10-20 hours 10% (8%)
PT staff 20-30 hours 5% (6%)
PT staff 30+ hours 6% (6%)
18. Please indicate the quantity of the following positions in your
department involved in archives and/or records management
Clerical (no archives or RM training) average 1.07 (total 62)
Entry-level archivist or records manager average 1.61 (total 36)
Mid-level archivist or records manager average 1.17 (total 68)
Manager/senior level archivist or records manager (5+ years professional
experience) average 0.9 (total 63)
Architect or engineer average 1.03 (total 60)
19. What other collections does your department manage? Please check all
that apply.
Construction/project management records 79% (72%)
Maps and surveys 69% (69%)
Deeds and property agreements 45% (44%)
Images (photographs, slides and/or digital objects) 86% (89%)
Historic organizational records 67% (64%)
Books and series 47% (47%)
Other 33% (31%)
20. What was the approximate size of your budget last fiscal year? Please
include all operating items (salaries, fringe benefits, preservation
supplies, off-site storage, office rent, IT fees, etc.)
< $100,000 42% (38%)
$100,000-250,000 35% (38%)
$250,000-4000,000 6% (9%)
$400,000-550,000 4% (3%)
$550,000+ 13% (12%)
21. Our annual budget includes (please check all that apply):
Salaries 84% (77%)
Preservation reformatting e.g., microform, digitization, photographic 56% (49%)
Other reproduction/printing 67% (71%)
Preservation supplies 67% (60%)
Off-site storage 67% (17%)
Office rent 27% (6%)
Information technology (including MIS service fees, hardware, software) 47%
(51%)
Professional training and development 64% (66%)
Books and serial collections 36% (46%)
22. If you are in an academic environment, what is the size of your college
or universitys physical plant in gross square feet?
< 1 million 20%
1-10 million 34%
10-15 million 19%
15-20 million 9%
20-25 million 6%
25-30 million 6%
30 million+ 6%
23. What other programs does your department offer? Please check all that
apply.
Reference/access to analog (paper) records 91% (92%)
Reference/access to digital records 64% (72%)
Records management 66% (56%)
E-records management-general 40% (36%)
E-records management-specific to CADD e.g., creation guidelines, migration
plans 19% (28%)
Disaster/emergency preparedness 33% (36%)
Preventive preservation and conservation 45% (47%)
Preservation reformatting e.g., microform, digitization 40%
Electronic records preservation 26% (30%)
Exhibitions 38% (47%)
Publications 26% (25%)
Newsclipping service 9% (8%)
Property Information Resource Center
Harvard Real Estate Services
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Copyright 2003 President and Fellows of Harvard College
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