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Subject: Re: Veterinary records
From: "Mallory, Alicia" <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Tue, 14 Oct 2003 13:28:21 -0500
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Chris Flynn asked: "Any of you folks working with Veterinary records? I
could use a starting point or maybe a complete retention schedule."

I've found that disposal of individual records no sooner than three years
after treatment is common, unless the records are related to an animal
biting a human or certain diseases (such as rabies) which must be reported
to a city or state health agency.  Some of this depends on the type of
veterinary practice - emergency vet hospitals probably do not maintain
records as long as a private practice vet would.

http://www.orrp.ohio-state.edu/Guidelines/Post%20Operative_Care.htm

http://www.pacode.com/secure/data/049/chapter31/s31.22.html

As an aside, Pet owners may want to maintain their own log of vaccinations,
injuries, check-ups, etc.  This is especially the case for dogs and cats,
which often outlive a 3 year retention period by 10+ years!  It's not
uncommon for shelters to receive animals whose owners have passed away.  If
owners keep pet medical histories Fluffy's health can be properly maintained
in the case of unforeseen events.

Alicia Mallory
Records Retention Analyst
Teacher Retirement System of Texas

Volunteer, Humane Society of Austin/Travis County

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