Terra,

The basic question here is, are these reference documents. If they are just
for reference, keep them as long as useful, no more than a year for routine
logs and then dispose. If they are not reference, if they are being used to
document media interaction I would guess something along the order of three
years. It could even be longer depending on why you need to document media
interaction. If there is a specific incident or occurrence that might be
related to legal action you will be stuck for it. I would find out the
function of the logs then schedule from there.

Chris Flynn

-----Original Message-----
From: Terra McIntyre [mailto:[log in to unmask]]
Sent: Monday, October 20, 2003 11:11 AM
To: [log in to unmask]
Subject: Retention Schedule Advice


Hi,

I am looking for guidance on how long a company should keep telephone call
logs for calls back and forth with the news media.  In general, I would
think call logs would only be kept for reference for a year but since these
deal with responses to the media, I am not sure if that changes the
retention requirements.  I couldn't find anything in the Listserv archives,
online or in the CFR's.   Thanks in advance!

Terra McIntyre
Manager - Corporate Legal and Knowledge Management
Calpine Corporation
E-mail: [log in to unmask]

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