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Subject: Re: electronic docs + OCR
From: Steven Morgan <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 23 Oct 2003 07:40:41 -0700
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No Grahame, what's on the CD are electronic documents. They USUALLY were created electronically. Of course, there are exceptions, as in hardcopy documents that are scanned and then burned to CD.

-----Original Message-----
From: Grahame Gould [mailto:[log in to unmask]]
Sent: Wednesday, October 22, 2003 7:15 PM
To: [log in to unmask]
Subject: Re: electronic docs + OCR


What I hear you saying, Steven, is that a CD is an electronic document?  If
so, I disagree.  A CD contains documents, generally.  I may register the CD
as a record (depending on how separate the component documents are eg. a
Window XP installation disc would be a record, but a CD containing various
Acts and explanations from some gov't dep't would be a collection of
separate document which I would individually register as records because
they are not a unit as the Installation disc is from a Records point of
view).

Grahame

-----Original Message-----
From: Steven Morgan [mailto:[log in to unmask]]
Sent: Wednesday, 22 October 2003 23:34
To: [log in to unmask]
Subject: Re: electronic docs + OCR

1. CD and DVD are produced electronically. That's why they are considered
electronic doc's. Even though what's on them didn't start that way. Why is
that so hard to figure out? The reason microfilm isn't considered electronic
is because it just plain isn't. Although, I guess it could be considered
that way if you used strictly digital cameras.

-----Original Message-----
From: Mallory, Alicia [mailto:[log in to unmask]]
Sent: Wednesday, October 22, 2003 8:18 AM
To: [log in to unmask]
Subject: Re: electronic docs + OCR


Bogdan-Florin POPOVICI,

Please don't cry!  Maybe I can help a little.

1. Why do we call documents processed by computer "electronic docs"? I mean,
of course they are created by electronic machins, but thus audio tapes are
also electronic docs. The medium for "computer created docs" is not longer
only "electronic", because CD, DVD are optical medium. Am I right? And if I
am, how could they be caled?

Response: My understanding is that any record which requires a machine to
read it is called an electronic record.  Based on this definition, audio and
video are considered electronic records by many records managers; even
though they are considered "analog" by those employed in Information
Technology.  CDs and DVDs, although on an optical medium, also require
machines to view their records, so they are called electronic records.  The
reason microfilm isn't called an electronic record is because, although
difficult, it is possible to read microfilm using a very strong magnifying
glass.

2. Do you have any information about an OCR software, which is able to
recognize texts written with peculiar characters (German with Fraktur
characters, for instance)?

Response: Some people have reported luck with using Textbridge for German,
Portuguese and Dutch characters, but I have not used it myself. Here's the
website: http://www.scansoft.com/textbridge/  I'm sorry I have no personal
experience with international character set recognition.  Perhaps some of
our friends outside the U.S. could help?

Good luck,
Alicia Mallory
Records Retention Analyst
Teacher Retirement System of Texas

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