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Subject: Re: Web Page Retention
From: Bernard Chester <[log in to unmask]>
Reply-To:[log in to unmask]
Date:Thu, 23 Oct 2003 10:15:23 -0700
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Gary:

I accept your point about the dynamic nature of web sites.  However, the
audit track is tough to manage with web changes, and that still doesn't
make clear what someone saw.

Bernard Chester

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Gary L. Grieme
Sent: Thursday, October 23, 2003 8:24 AM
To: [log in to unmask]
Subject: Re: Web Page Retention


>>>>  Please read the confidentiality statement below  <<<<

For a simple website it would not be a problem.  But I go along with the
view that websites can be so dynamic that attempting to do snapshots
would be a quagmire.  Instead, handle it as you would an active
database--manage the metadata and the records of information added to
and generated by the website.

Gary L. Grieme
Records Manager
Robins, Kaplan, Miller & Ciresi L.L.P.
Minneapolis, MN
612-349-8538
[log in to unmask]

>>> [log in to unmask] 10/23/2003 9:34:15 AM >>>
I know I mentioned this previously, but I didn't receive to many
nibbles.

I researched our retention authorities and it appears that web pages
aren't categorized for retention.  I know that the "content" of the
pages is captured in the R&D schedules/authorities, but would we not
want to capture a "snapshot" of the web page?  What if someone were to
say they made a business decision based on information we provided on
our website and all went wrong and subsequently took legal action?
Wouldn't it be nice to go back and look at the page to ensure that we
did indeed provide correct information? or What if there were electronic
snafu's and we lost information, wouldn't it be nice to be able to go
back and obtain the original information from the page and recreate it?

I would appreciate your insight and feedback on this issue and if  "you"
actually have retention periods for the actual web page itself.  If we
are respecting our IM Policy, which is all about managing the life cycle
of information, would we not want to include the capturing of "web
pages".

Thank you.  It is 2 degrees Celsius here brrrrrr!

John A. Gervais
Program Manager
Policy and Communications Section
Strategic Planning and Communications Division
Information Management Directorate
Canada Customs and Revenue Agency
25 Nicolas Street, 16th Floor
Ottawa, Ontario, Canada, K1A 0L5

' 1-613-957-6621

* [log in to unmask] <mailto:[log in to unmask]>

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______________________________________

Information contained in this e-mail
transmission is privileged and
confidential.  If you are not the
intended recipient, do not read,
distribute, or reproduce this
transmission.  If you have received
this e-mail transmission in error,
please call 612-349-8799.
Robins, Kaplan, Miller & Ciresi L.L.P.
http://www.rkmc.com
______________________________________

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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