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Subject: GIS records retention
From: Mark Myers <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Fri, 24 Oct 2003 06:45:55 -0700
Content-Type:text/plain
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text/plain (53 lines)


Apologies for cross-postings.

Has anybody out there scheduled GIS records,
especially the maps?  We are begin the process of
talking with our state office of GIS and were wanting
to see what other state archives have done.  The
databases behind the maps we have some handle on (as
well as any other database), but what we are most
interested in are the base maps themselves.  If we
decide to schedule them as permanent we are trying to
decide the best format to take them in.  We are in the
process of starting a data archive.  I would
appreciate any advice anyone can offer on the
recommended retention period and what is being
retained long-term (the maps, which/how many layers,
the associated data attached to the different layers,
etc.)

What we are talking about are the state maps - not
local GIS systems - those will be covered later.  KY's
OGIS provides a basemap of several layers that
localities can download when they are beginning a GIS
project.  The localities can then customize that map
as they see fit.  The state office encourages them to
submit their customized maps back to the state to be
included in the base map, but they aren't required to
do so.

Please reply off-list and notice that my address is
different than the one this message originates from.
I have my listservs go to this web-based email rather
than my regular work email.  (Cuts down on the spam
somewhat).  See the address line below.

Thank you.

Mark J. Myers
Electronic Records Specialist
Public Records Division
Kentucky Department for Libraries and Archives
300 Coffee Tree Road P.O. Box 537
Frankfort KY 40602-0537
Phone:  502-564-8300 Ext.244
E-mail:  [log in to unmask]


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