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Subject: Re: Microsoft's 'Self destructing e-mail'
From: bobd <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Sat, 25 Oct 2003 09:16:36 -0700
Content-Type:text/plain
Parts/Attachments:
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text/plain (242 lines)


I know it's great fun to jump on the bandwagon and beat up on Microsoft for
offering a product that will delete email messages.  But, they are not,
repeat, not the first company selling a product that will delete email
messages, nor will it be the last.

We, in the records management profession, are constantly fighting fires
started by vendors selling products that are marketed to "scan everything",
or will make your business the "paperless office".

It's our job to insure management is aware of the legal requirements for
retaining business records, including email.

Bob Dalton, CRM
Dalton Consulting

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of LVarendorff
Sent: Friday, October 24, 2003 10:05 PM
To: [log in to unmask]
Subject: Microsoft's 'Self destructing e-mail'

Dear Colleagues,



For those who have an interest in this subject [all of us, I would
think] the post copied below to the Australian RMAA List may be of
value. It is a directive from the DAVID ROBERTS, Director, State Records
NSW "New South Wales " to NSW public sector records managers on the
subject.



Good advice!



Is it now time for all Office users to revolt and overthrow the
Microsoft Empire on this one?



Laurie Varendorff



-----Original Message-----

From: [log in to unmask]
[mailto:[log in to unmask]]

Sent: Friday, 24 October 2003 1:39 PM

To: [log in to unmask]

Subject: [RMAA] Microsoft's 'Self destructing e-mail'





Dear RMAA listservers



The message below was sent to NSW public sector records managers today
and outlines State Records NSW's position on this issue.



Regards,



Cassie Findlay



CASSANDRA FINDLAY

Senior Project Officer, Government Recordkeeping



State Records Authority of New South Wales ('State Records') Postal
address: PO Box 516  KINGSWOOD  NSW  2747 AUSTRALIA Phone (02) 8247 8629
Fax (02) 8247 8626

International: Phone +61 2 8247 8629 Fax +61 2 8247 8626

World Wide Web: http://www.records.nsw.gov.au
<http://www.records.nsw.gov.au/>





From: STATE RECORDS NSW



To: Corporate Records Managers

CC: Records Management Contacts



02/0621



MICROSOFT'S 'SELF DESTRUCTING EMAIL'



Microsoft Corporation's Office 2003 software, recently launched in
Australia, contains 'information rights management' functionality that
can be applied to Outlook messages and Word, Excel and Powerpoint
documents.



This functionality allows the creator of an email message to limit the
recipients' ability to forward, copy or print the message, and can even
direct the message to 'self destruct' after an allotted period of time.
Similar attributes can be applied to documents by their authors.



This functionality has significant implications for recordkeeping and,
more broadly, for the way that organisations conduct their business in
the electronic environment.



State Records and the Department of Commerce's Office of Information and
Communications Technology are working together to develop guidance for
public offices on the appropriate use of information rights management
in Microsoft Office 2003 products.



Inappropriate use of this functionality, either within a public office
or by external parties communicating with it, may prevent a public
office from capturing and keeping electronic records needed for ongoing
business, accountability or other reasons. It may also result in
breaches of the State Records Act 1998 and of obligations to produce
documentation to competent external authorities.



Pending the availability of the guidance noted above, State Records
recommends that public offices implementing Microsoft Office 2003 should
block the use of information rights management functionality to their
employees.



If, in the meantime, you have any questions or concerns about this
matter, please contact State Records on (02) 8247 8627 or
[log in to unmask]



DAVID ROBERTS

Director

State Records



State Records Authority of New South Wales ('State Records')

PO Box 516 Kingswood  NSW  2747

Phone: (02) 8276 5600 Fax: (02) 8276 5626

World Wide Web: http://www.records.nsw.gov.au
<http://www.records.nsw.gov.au/>

General email: [log in to unmask]







************************************************************************
**

This email and any files transmitted with it are intended solely for the
use of the addressee(s) and may contain information that is confidential
or subject to legal privilege. If you receive this email and you are not
the addressee (or responsible for delivery of the email to the
addressee), please note that any copying, distribution or use of this
email is prohibited and as such, please disregard the contents of the
email, delete the email and notify the sender immediately.



State Records advises that this email and any attached files should be
scanned to detect viruses and accepts no liability for loss or damage
(whether caused by negligence or not) resulting from the use of any
attached files.

************************************************************************
***





Yours Sincerely, Laurie Varendorff



Mr Daniel Lawrance [Laurie] Varendorff, ARMA

A Records Management Professional, and proud of the fact!

Consultant/Trainer/Tutor/Presenter: Records and Information Management

Imaging and Micrographic Specialist: 29 years experience

The Varendorff Consultancy

ABN: 77 836 801 165

27 Ronneby Rd, Lesmurdie, Western Australia 6076 - AUSTRALIA

PHONE: +61 [0] 8 9291 6925 - MOBILE: +61 [0] 417 094 147

EMAIL:            [log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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