David

I would never, ever try to limit or reduce the amount of email sent and
received in the course of business. If communication must occur, it must
occur. 

It is possible that other systems could be employed to facilitate
communication/collaboration/teamwork etc, but then you will probably
have similar problems managing them.

If you want to reduce the number of non-work related messages, you will
probably have to do this by education. Sure, you could monitor
statistics from your mail server, but someone would have to have a look
to see if people are abusing their privileges. Of course, you will have
to have some policies in place outlining what is acceptable or not.  If
you don't explicitly say that you cant do some stuff, you cant expect
people to automatically not do it.

John Lovejoy
[log in to unmask]
My own views, not my employers.

-----Original Message-----
From: Singley, David [mailto:[log in to unmask]] 
Sent: Friday, March 16, 2007 2:17 AM
To: [log in to unmask]
Subject: [RM] Email Reduction

All -

 

I have been asked to research ways to reduce the volume of emails our
employees send/receive in the course of business.  I have found examples
of companies that have issued writing guidelines (be concise, don't copy
everyone, etc.) but am wondering if there is more that a company can do
to enforce appropriate email usage.  Perhaps an application of some
sort.  If any of you have been involved in implementing something
similar, or if your company has something in place, I would appreciate
your guidance.

 

David Singley
__________________________________________________ 
NNA Records Management Administrator 
Corporate Policies and Records Management
Nissan North America, Inc. 
*: 615-725-3147; Fax 615-725-9515
*: [log in to unmask] <mailto:[log in to unmask]> 

 

 

 


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