Michelle Van Kauwenberg wrote:
 > In our RM unit, every month we create a transfer notice to other units for them to send their records to us for offsite storage.  So it is like a reminder to get the 
 > records ready for transfer.  Instead of sending the records to us whenever.  [snip] We use Access right now so a lot of it is manual work to create the report.   
 
Michelle, what does this report do? Does it provide the other units with critical information that they wouldn't be able to obtain another way? (For example, it tells them which records must be sent offsite, as opposed to other records that don't merit that transfer.) Do the units send it back to you with their records? Do they provide additional information about the records on that report? Does your group use it to keep track of (and preserve evidence of) which records the unit sent to you? Why wouldn't a plain reminder notice serve the same purpose?
 
Regards,
Taina Makinen
Vital Records Specialist
Canadian Tire Corporation
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