I'm a newbie at records management and new to the list so I apologize if
this topic has been covered.
I just started working for Emerson College and recently received an
email regarding the conversion of some key records into a new electronic
database. In the past some of these records came to the archives in
paper format and went through a regular retention schedule. The
previous archivist didn't deal with electronic records at all and I can
see that it is and will be a problem in the future if this isn't dealt
with soon so I want to make sure I put something in place BEFORE this
system is up and running. What I need to do is advise the project team
on how to deal with these electronic records which should be maintained
for archival purposes even if only for a set amount of time.
To clarify further, the records going into this new system will be from
admissions, student services, alumni, institutional advancement,
finance, and human resources. We keep some records and get rid of
others after a set amount of time. Are there any college or university
records managers out there that could advise me on how to deal with
these records and how to advise the project team? Implementation begins
next year and will be done over a 3 year period.
Christina J. Zamon
Head of Archives and Special Collections
120 Boylston Street
Boston, MA 02116
Tel: (617) 824-8679
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