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January 23, 2009

MEMORANDUM

TO:		Deans, Directors, and Department Chairs
CC: 		Registrar, Graduate Coordinators, Graduate Staff

FROM:		Henry T. Frierson
		Associate Vice President and Dean

SUBJECT:	New Approval Procedures for Graduate Student Current Term Enrollment Changes 

Effective immediately, the Graduate School is delegating approval authority for ***current term*** enrollment changes to the academic colleges. This means that the Graduate School no longer needs to sign current term "Course Schedule Change" (aka Drop/Add) forms.

This change will not affect existing approval protocols within your college. Please remind your academic units that authorizing a drop along with an add on the same form certifies a registration error beyond the control of the student. 

Enrollment changes for international graduate students require approval from the International Center before forwarding to the registrar's office.  

Funding sources may be jeopardized for graduate students on an appointment or fellowship if the change in enrollment causes the student to fall below published minimums.  Loss of tuition payment and fee assessment at the in-state rate for out-of-state and international graduate students represents a substantial financial consequence.  I urge you to remind your academic units of their responsibility to consult with their fiscal offices to determine any financial consequences to the student before approving an enrollment change.

Once your college is satisfied that the academic units have done due diligence regarding international status, appointment status, etc, these forms can go directly to the registrar's office for processing. 

Thank you for your cooperation.


*******
The Graduate School
University of Florida
http://gradschool.ufl.edu