January 15, 2009

TO:	Graduate Coordinators and Staff
Cc:	Graduate School staff

FROM:	Dr. Karen Bradley,
	Associate Director

RE: 	Spring 2009 updates about Graduate Education policies and procedures

Happy spring semester! Here are some updates about policies and procedures related to graduate education. We truly appreciate your efforts and thank you for your dedication to the graduate students and graduate education.

1.  Deadlines: PLEASE make certain you and your students know the deadlines for this semester.  Due to a 42% decrease in graduate school records staff, and a 33% decrease in editorial staff, we can no longer offer exceptions to any of the published deadlines.

Critical deadlines in catalog: http://gradschool.ufl.edu/catalog/current-catalog/catalog-academic-calendar.html

Editorial Office deadlines: http://gradschool.ufl.edu/pdf-files/deadlines-editorial.pdf
Editorial checklists for thesis and dissertation students: http://gradschool.ufl.edu/editorial/introduction.html
Editorial Office is located in Room 224, HUB (same building as the International Center)

2. Petitions: Low GPA or registration adjustments need to be submitted to Dr. Bradley by Wednesday, January 21. 

3. Concurrent or nontraditional master's/doctoral students: The forms are provided online in GIMS, and should be completed electronically by the staff, not students.  Handwritten forms will be returned, unprocessed.

4.  GIMS updates: We have made several enhancements to GIMS during the past few months.  Use this link to review the GIMS data elements for individual students, and the unit to contact to make corrections.  http://gradschool.ufl.edu/downloads/gims-display-coordinators-staff.pdf

Thank you again for supporting graduate education.


************
Karen A. Bradley, DMD, MBA
Associate Director
The Graduate School
University of Florida
PO Box 115500
164 Grinter Hall
Gainesville, FL  32611-5500
Tel (352)392-6622
Fax (352)392-8729
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