I recently initiated an email archiving/e-discovery project with IS.  We 
reviewed  4 or 5 vendors products.  When we narrowed our list down to two 
vendors they demonstrated their products.  Both had a feature whereby you 
could set retention periods based on user profiles or folders.  While 
administratively challenging we were going to set up the following 
process:
1.  The emails would be archived after 60 days.
2.  Employees would identify emails as either business records or 
non-records
3.  Employees would move the business records to folders with specific 
retention series
4.  After 90 days any email not moved to a records retention folder would 
be deleted.
5.  The folders would automatically process the emails based on the 
folders retention period.
6.  The e-discovery tool would allow us to search and put individual 
emails on hold, thus stopping us from inadvertently destroying records.

Both vendors stated their system could do it this way.

The project is currently on hold.

 
Kevin Tisdel 
Director of Corporate Compliance
Shaw Industries Group, Inc.




"Mrozak, Suzanne" <[log in to unmask]> 
Sent by: Records Management Program <[log in to unmask]>
02/13/2009 10:25 AM
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Email archiving retention question






Greeting to all from Cambridge, MA, where the snow is finally melting 
:-)....



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