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Being new to this industry, I will not make many, if any, comments on
records and information management, but one comment I feel compelled to make
relevant to Ms. Burnett's latest comment in a long string of comments: *does
the entire ARMA organization (records management professionals) have this
same difficulty in determining what a record is / is not, or should be /
should not be?* I certainly hope not. I have followed this thread with great
interest as it appears to be quite unsettled just how this group determines
what a record is.
Ms. Burnett wrote (the last paragraph) -
*I don't know why we struggle or debate the definition of a record. It makes
the profession seem flakey*. When I think about declaring a record I think
in terms of final product, whatever the format, becomes a record. If it is a
paper agreement doesn't it become a record once fully executed? I don't
declare anything. In it's electronic form, once approved then the approver
"declares" the agreement to be a record. That's a step facilitated by the
system. Drafts and notes are work papers no matter the format. Shorter
retention period, but still a record.
Hmmmmm...........
Ward Fennell
Records Director
On Fri, May 22, 2009 at 10:54 AM, Sharon Burnett <[log in to unmask]> wrote:
> Richard writes:
> "Everything in the system is not discoverable. Much of the information we
> have at Morris James LLP is protected by the attorney client or work product
> privileges. Just because information exists, it does not necessarily follow
> that must be produced."
>
>
> Just a couple comments. I think broadly speaking, that's correct if you are
> a law firm or a corporate law department. I have worked on matters where
> counsel did have to produce records. Even though the materials may truly
> have been attorney client or work product privilege, we still had to review
> and create a privilege log.
>
>
>
> I don't know why we struggle or debate the definition of a record. It makes
> the profession seem flakey. When I think about declaring a record I think in
> terms of final product, whatever the format, becomes a record. If it is a
> paper agreement doesn't it become a record once fully executed? I don't
> declare anything. In it's electronic form, once approved then the approver
> "declares" the agreement to be a record. That's a step facilitated by the
> system. Drafts and notes are work papers no matter the format. Shorter
> retention period, but still a record.
>
>
>
> In my mind it's not tough. In my mind...can I include that in my policies?
> (Heavy sigh)
>
>
>
> Rock on!
>
> Sharon
>
>
>
> PS 7" Fuchs installed on the 911 yesterday. Makes her look "tuff". Looks
> like a driving weekend!
>
>
>
> Sharon Burnett, CRM
> [log in to unmask]
> Seattle Washington USA
>
> "If it ain't broke, take it apart and see why. If it is broke, take it
> apart
> and see why."
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>
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