This is exactly what most, if not all, federal agencies do, e.g., DoD 5015.2. In the federal agency I support the "70" series of policies and procedures covers records and information management. They use regulations to define policy and handbooks to provide procedures for carrying out the policies. They also use notices to promulgate immediate short-term policies until they can be incorporated into a long-term policy. And bulletins are used for reminders of policies, e.g., rules for holiday parties. Try to make your top level categories functional rather than organizational to avoid the effect a reorganization could have. The only downside is setting up a staff unit to manage them. In federal agencies polices are permanent records. Most RIM textbooks refer to this activity as "regulations or directives management."
George D. Darnell, CRM
SAIC Senior Systems Engineer
> Date: Thu, 31 Dec 2009 10:42:28 -0500
> From: [log in to unmask]
> Subject: Policy Numbering/Cataloging
> To: [log in to unmask]
> I'm been asked to look into individually numbering policies and procedures
> within a department. The "vision" consists of a two digit alpha code to
> indicate the originating department of the policy (e.g. "HR"), followed by a 4
> digit policy number and then a two digit version number.
> The full code would resemble: HR-0001-01
> I'm curious as to benefits/risks associated with imlpementing a system like this.
> Does anyone out there have this? Could you share some information about
> your system?
> Thank you,
> Barrett Walker
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