FYI

Laurie N. Taylor
Interim Director, Digital Library Center
George A. Smathers Libraries, University of Florida
www.uflib.ufl.edu/digital :: www.uflib.ufl.edu/ufdc
[log in to unmask] :: (+1) 352.273.2902 


-----Original Message-----
From: CAGER Guidlines Revision Working Group [mailto:[log in to unmask]] On Behalf Of Daniel Cromwell
Sent: Wednesday, July 07, 2010 1:27 PM
To: [log in to unmask]
Subject: Change to DLU01 database 852 field structure

[cross-posted to TS-PLAN, CATCLIENT-L, and CGRWG-L]

This message is regarding a change to the structure of the 852 field 
that is added to each record in the DLU01 database.  Per previous 
guidelines this 852 field contained at least one $$b with PALMM 
Collection code (multiple $$b's permitted).  In the current Mango 
environment, records for digital resources are included from multiple 
sources and the need came about to better control the location display 
generated by inconsistent 852 field coding.  To this end a new coding 
scheme, detailed below, has been implemented in DLU01 records.  The 
records have already undergone a global change modification and are 
currently in the new and desired structure:

"New" Basic Structure for PALMM material = *852  
$$aSUS01$$bFCL01$$c[collection code]*

*852  *[blank 1st and 2nd indicators ]

*$$aSUS01* [non-repeatable and to be added to 852 for all DLU01 records]

*$$bFCL01* [non-repeatable and specific to PALMM material, local 
institutional digital records not in PALMM would use other code such as 
BIB library code, e.g. FSU01 or special digital library code agreed upon 
between institution and FCLA, e.g., UFDC for University of Florida 
Digital Library Collections]

*$$cCollection Code* [repeatable, contains PALMM collection code for 
PALMM material, would contain other local institutionally designated 
collection codes for non PALMM project material]


At present, DLU01 consists almost exclusively of PALMM project records.  
As previously agreed upon, *non PALMM* digital project records can be 
added to DLU01 as well.  It will be up to the institution adding the non 
PALMM project records to work with FCLA to designate appropriate 
collection codes for these non PALMM records so that proper codes will 
be added to $$c and that Mango display tables are updated with these new 
institutional codes.  Starting today (07/07/2010) all new records added 
to DLU01 should include an 852 with appropriate $$a, $$b, and $$c.  
Contact me if you are actively adding records to DLU01 and have questions.

-- 
Daniel Cromwell
[log in to unmask]
LMS Field Specialist, Tech. Services
Florida Cntr for Lib. Automation
Gainesville, FL
(352) 392-9020 ext. 267