LISTSERV mailing list manager LISTSERV 15.5

Help for RECMGMT-L Archives


RECMGMT-L Archives

RECMGMT-L Archives


View:

Next Message | Previous Message
Next in Topic | Previous in Topic
Next by Same Author | Previous by Same Author
Chronologically | Most Recent First
Proportional Font | Monospaced Font

Options:

Join or Leave RECMGMT-L
Reply | Post New Message
Search Archives


Subject: Re: University Records Retention Clarification
From: Pam Altman <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Tue, 6 Apr 2010 10:26:59 -0400
Content-Type:text/plain
Parts/Attachments:
Parts/Attachments

text/plain (75 lines)


Tamara,
 
Janice is correct in the fact that it should be seven years past the life of the course itself. I realize that our state BOR retentions are fuzzy on this issue and the only way that we have determined the answer to this particular question is to hold them for seven years after that particular course was taught. It is almost subjective and could be interpreted in several different way.
 
Pam
 
Pamela Frost Altman, Ed.D.
Director
Archives and Records Management
Georgia Southern University
P. O. Box 8147
Statesboro, GA 30460
Voice - 912-681-5417    FAX  912-681-0120
[log in to unmask] 


>>> "Schulz, Janice (schulzjm)" <[log in to unmask]> 4/6/2010 10:06 AM >>>
My reaction would be to define "obsolescence" of a course as when the course itself is no longer being offered by the university. That being said, the individual records within the series can become obsolete before the course itself. Syllabi, handouts, descriptions, etc. are constantly being changed and updated. In my case, I would like to see the complete package come to the Archives documenting the evolution of the course rather than individual records being transferred as they are superseded. Unfortunately this rarely happens.

Janice

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Janice Schulz, CRM
University Records Manager and Archives Specialist
Archives & Rare Books Library
University of Cincinnati
P.O. Box 210113
Cincinnati, OH  45221-0113
513-556-1958
Campus Location: 806 Blegen
[log in to unmask] 
http://www.libraries.uc.edu/libraries/arb/records_management/index.html 


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Tamara Livingston
Sent: Tuesday, April 06, 2010 9:50 AM
To: [log in to unmask] 
Subject: University Records Retention Clarification

Hello Listers,

According to the Records Retention Guidelines set for the University System of Georgia by the Board of Regents, we are to retain "Course Records" for "7 years after obsolescence." The full citation is:

"Course Records: This series provides a record of departmental course offerings and individual course contents. This series may include but is not limited to: syllabi; course descriptions; course outlines; course summaries; course requests and proposals; curriculum approval lists; lists of classes by term; bibliographies; readings lists; course announcements; handout materials; and related documentation and correspondence."

The legal citation is : O.C.G.A. 9-3-24 (Actions on simple written contracts; exceptions: "All actions upon simple contracts in writing shall be brought within six years after the same becomes due and payable.")

The question I have is a practical one - how does one determine "obsolescence" of a course/sylllabus?

I had a faculty member stump me on this one, so I'd love to hear from any university records managers out there...!

-Tamara

Tamara E. Livingston, Ph.D., C.A.
Director of Archives, Special Collections and Records Management
Kennesaw State University
1000 Chastain Road, MD #1704
Kennesaw, GA 30144
[log in to unmask] 
770-423-6289 (p)
678-797-2586 (fax)
www.kennesaw.edu/archives 
www.kennesaw.edu/library/bentley/BRBG.htm 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html 
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask] 


List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

Back to: Top of Message | Previous Page | Main RECMGMT-L Page

Permalink



LISTS.UFL.EDU

CataList Email List Search Powered by the LISTSERV Email List Manager