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Subject: Re: University Records Retention Clarification
From: Peter Kurilecz <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Tue, 6 Apr 2010 11:05:44 -0400
Content-Type:text/plain
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On Tue, Apr 6, 2010 at 9:50 AM, Tamara Livingston <[log in to unmask]>wrote:

> Hello Listers,
>
> According to the Records Retention Guidelines set for the University System
> of Georgia by the Board of Regents, we are to retain "Course Records" for "7
> years after obsolescence."
>


in the world of ERMS this type of retention is problematic. When does
obsolescence occur? When I work with customers I spend quite sometime trying
to define the trigger event ie what starts the actual disposition process.

GaryL wrote "I'd suggest that each time the course is offered & given, that
is a new "contract" with the specific group of people who've taken the
course that term"

so to me the retention would read "7 years after course completed" or "7 yrs
after the end of the quarter/semester" either one is more accurate than
"after obsolescence"

As records management moves more and more into the electronic world we need
to be more careful in defining the trigger event.
-- 
Peter Kurilecz CRM CA
[log in to unmask]
Richmond, Va
http://twitter.com/RAINbyte
Information not relevant for my reply has been deleted to reduce the
electronic footprint and to save the sanity of digest subscribers

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