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Hi Mohammad,
If you can, ask for scanning with high resolution, although it take more space, but you can release images with resoulution, depends on purpose.
Standard, rules and regulatations - there are few, depends on area of business actvity, for example:
http://www.cmpa-acpm.ca/cmpapd04/docs/submissions_papers/com_electronic_records_handbook-e.cfm
Regards,
Alex Babin
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