Date: November 27, 2013
To: Chairs/Directors, Graduate Coordinators and Graduate Staff
Cc: Provost, Deans, Associate Deans, Academic Personnel, Student Financial Affairs, Graduate Admissions
From: R. Paul Duncan, Associate Dean for Academic Affairs
RE: Ph.D. Program Profiles
The Graduate School developed profiles of UF's Ph.D. majors for use by potential applicants and other stakeholders. Available data are summarized in a "dashboard" about admissions, currently enrolled student demographics, completion rates and time-to-degree, and post-graduation circumstances, including job placement and student indebtedness. Data came from four sources - GIMS, Graduate Admissions, Academic Personnel, and Student Financial Affairs. The dashboards have been accessed more than 10,000 times in the first few months of their use. They will be updated toward the end of the fall term of each year.
A password protected site in GIMS is available for your program to add comments. A direct link is available on the left-hand navigation menu under Department Data labeled "Manage Program Profile." Separate text boxes under the four headings will be available for your remarks. The comments are intended to provide the reader with a context about specific features of the data as they might apply to a particular program. For example, the dashboard gives the percentage of Ph.D. students with funding as TAs, RAs, GAs and Fellows. Your department may use other sources of funding for your students in addition to those who are funded on assistantships or fellowships. You may choose to put this information in the comment box in GIMS, which will then appear as a note on the dashboard. If you choose to make comments, limit them to 50 words per box. Add your comments in GIMS by noon Wednesday December 11th. Please note that the comment sections in GIMS will remain available for additional remarks or modifications throughout the year. GIMS may also be used if you would like clarification regarding any of the data elements which serve as the foundation for the dashboard graphics. For example, the list of students that were counted for each cohort in the dashboard is available under Department Data -> Reports->Cohorts Lists.
The dashboards will be made available to the public on *Monday, December 16th* by close of business. They will be found at http://www.graduateschool.ufl.edu/academics/program-profile. Thank you in advance for helping to promote all of UF's Ph.D. programs.