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RECMGMT-L  May 2000

RECMGMT-L May 2000

Subject:

Re: ADOBE ACROBAT .PDF = "Portable Document Format" FILES and SECURITY ISSUES . .PDF is not in my view a security file but see NOTE: below

From:

L Varendorff <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Fri, 26 May 2000 09:46:58 +0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (116 lines)

Ladies and Gentlemen:

I noted some or one of the previous comments re the conversion of documents
e.g. word to a .PDF file format.

Please do not believe the rumour that once you have converted a file to .PDF
it is secure.

It is not necessarily so.

The only reason you may believe it is secure, locked and sacred is that most
of us download a FREE Adobe Acrobat VIEWER from the web to view .PDF files.

Please note the above word VIEWER. This is why you cannot alter the file
because the software for FREE limits you to view only.

Go to your nearest computer store or on the web and spend real $'s and buy
one or any of a number of the Adobe software products and you can alter the
file to your hearts content.

A .PDF file is not an image it is an intelligent computer file not an
unintelligent bit map file such as a .tif or .tiff or other unintelligent
bit map files.

I can personally within my PC environment cut information from a .PDF
document and paste it into a word document with simplicity. I am no computer
whiz in being able to do this, it is just there and I use it.

Do not believe that just because you convert it to .PDF you are safe and the
document is not able to be altered. This is definitely not the case.

I do not claim to be a .PDF file format specialists and there may be other
reasons to convert documents to .PDF.

An article which touches on the virtues of the .PDF format is "TITANIC
2020 - CALL TO ACTION" located at www.censa.org . This article and others
such as the VERS Report from the Victorian Public Records Office at
http://www.prov.vic.gov.au/vers/ suggest that advantages may be gained with
the use of the .PDF format for long term storage and compatibility issues.
.pdf
n. The file extension that identifies documents encoded in the Portable
Document Format developed by Adobe Systems. In order to display or print a
.pdf file, the user should obtain the freeware Adobe Acrobat Reader. See
also Acrobat, Portable Document Format
Acrobat
n. A program from Adobe Systems, Inc., that converts a fully formatted
document created on a Windows, Macintosh, MS-DOS, or UNIX platform into a
Portable Document Format (PDF) file that can be viewed on several different
platforms. Acrobat enables users to send documents that contain distinctive
typefaces, color, graphics, and photographs electronically to recipients,
regardless of the application used to create the originals. Recipients need
the Acrobat reader, which is available free, to view the files. Depending on
version and platform, it also includes tools such as Distiller (which
creates PDF files from PostScript files), Exchange (which is used for links,
annotations, and security-related matters), and PDF Writer (which creates
PDF files from files created with business software).
Note: The bold content  in the Acrobat definition is my highlight and was
not in the original text.
Acrobat Reader
n. A free program produced and distributed by Adobe Systems, Inc., for
displaying and printing documents that are in Portable Document Format
(PDF).
Portable Document Format
n. The Adobe specification for electronic documents that use the Adobe
Acrobat family of servers and readers. Acronym: PDF. See also Acrobat, .pdf.

NOTE: ALL OF THE ABOVE TERMS ARE DRAWN FROM THE Microsoft Computer
Dictionary, Fourth Edition CD-ROM

Regards, Laurie

Mr Daniel Lawrance [ Laurie ]  Varendorff, ARMA
Consultant/Trainer/Tutor/Presenter: Information and Records Management

President, Western Australian Branch and Federal Director,
Records Management Association of Australia.

The Varendorff Consultancy
ABN: 77 836 801 165
27 Ronneby Rd
Lesmurdie
Western Australia 6076
AUSTRALIA

PHONE :- 61 8 9291 6925
FAX :- 61 8 9291 9141
MOBILE :- 0417 094 147
EMAIL :- [log in to unmask]

****************************************************************************
*********************************************************************
I M P O R T A N T     I N F O R M A T I O N
This communication and any attachments may contain confidential or legally
privileged information and are intended only for the use of the individual/s
to whom they are addressed. If the reader of this message is not the
intended recipient or authorized agent, you are hereby notified that you may
not use the information and that any dissemination, distribution, copying or
disclose to anyone of the communication is prohibited.  If you have received
this message in error, please notify Mr Laurie Varendorff immediately on +
61 8 9291 6925 or by sending a copy to [log in to unmask] and
destroy the original and all copies held in either electronic or physical
format and delete the message from your e-mail inbox. No changes to this
communication or its content or attachments are authorised. The unauthorised
use, disclosure or copying of this e-mail, or any information it contains,
is prohibited and could, in certain circumstances, be a criminal offence.
***  Whilst we have virus scanning devices on our computers we do not
represent that this communication (including any files attached) is free
from computer viruses or other faults or defects. We will not be liable to
you or to any other person for loss and damage (including direct,
consequential or economic loss or damage) however caused and whether by
negligence or otherwise which may result directly or indirectly from the
receipt or use of this communication or any files attached to this
communication. It is the responsibility of the person opening any files
attached to this communication to scan those files for computer viruses.
****************************************************************************
**********************************************************************

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