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Subject: Re: Record or Document
From: "Lowry, David" <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 17 Aug 2000 16:08:37 -0400

text/plain (43 lines)

The one concern I've always had with the intellectual hair-splitting of such
terms as record, document, data, etc. is that if these concepts and somewhat
esoteric terms are pushed too much you end up confusing, and thus
alienating, the end users of your program.  Perhaps my attitude comes from
working in local government too long.  How do others feel about this?

David F. Lowry
mailto:[log in to unmask]
Albany County Hall of Records
250 South Pearl Street
Albany, NY 12202
V - (518) 447-4500
F - (518) 447-4508
The views expressed on RECMGMT-L are mine and not necessarily those of
Albany County.

-----Original Message-----
From: John R Gahrmann [mailto:[log in to unmask]]
Sent: Thursday, August 17, 2000 3:11 PM
To: [log in to unmask]
Subject: Re: Record or Document

Information Asset definitions I use:

1.Document - A Document is information that has been captured on a
2.Record - A Record is information (regardless of media) which must be
by an organization for a period of
     time until the information contained in it is of little or no value. It
include multiple documents brought together to
     document a process, activity or decision.
3.Hard Copy - Any document recorded in a humanly read-able media.
4.Data - The basic unstructured building block of Information Assets.
5. Information - Structured Data

John R. Gahrmann
Duke Energy/ ONS Doc Mgmt

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