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RECMGMT-L  November 2000

RECMGMT-L November 2000

Subject:

Position Announcement-Washington State

From:

"House, Ken" <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 2 Nov 2000 08:08:51 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (216 lines)

WASHINGTON MANAGEMENT SERVICE

EMPLOYMENT OPPORTUNITY

Recruitment No. WMS-00-0044 Opens: November 8, 2000

Open to the Public Closes: November 29, 2000

RECORDS AND INFORMATION SERVICES MANAGER

The Department of Transportation values its employees, challenges them to
continuously improve the way we do business, to meet and exceed the needs of
our customers, and carry out their duties in an ethical manner.

RESPONSIBILITIES

Reporting directly to the Administrative Services Manager, this position
administers and oversees operations for the Records and Information Services
branch. This position is responsible for assuring effective program
operations, establishing and maintaining policies and procedures, and
developing long-term strategies for provision of support services
department-wide in the following areas: records management, public
disclosure, rules (WAC) coordination, library services, forms management and
mail services. Major decision-making activities include: establishment of a
records management program (regardless of media); approval of records
retention schedules and destruction notices for official public records;
release of public records; coordination of rule-making activity; development
of proposed program goals, strategies, business plans, policies and
procedures in all relevant program areas; recommendations on development or
enhancement of automated systems; general interpretation and implementation
of statutes, rules, policies, procedures, internal controls and ethical
business practices. The position manages 12 FTEs and is responsible for
overseeing a biennial operating budget of approximately $2.5 million.

WHO MAY APPLY

This position is included in the Washington Management Service (WMS).
Information about WMS is available from WSDOT's Office of Human Resources.
The Department of Transportation is an equal opportunity employer and
encourages all qualified applicants to apply. Applicants needing assistance,
or who need this announcement in an alternative format should contact
360.705.7049.



KNOWLEDGE, SKILLS & ABILITIES

To be successful in this position, candidates should have the following
knowledge, skills and abilities:

Knowledge of current and proposed laws, rules, industry standards, practices
and technologies in all, or a majority of the following areas: records
management (all media, including electronic records); public disclosure;
rule-making; library services; mail services; print and electronic forms
management. In-depth knowledge of the following: principles of public
administration; general management practices, including human resources and
budget; quality principles and tools to apply to administrative
decision-making and process improvement. Ability to communicate and achieve
mutual understanding with all internal and external customers and
stakeholders; ability to establish long-range plans, set priorities and
apply independent judgment in decision-making; ability to manage programs
through efficient and effective use of available resources.



SALARY

$51,144 - $61,788 annually depending on qualifications and includes a full
benefits package. This benefit package includes health, life and long term
disability insurance; paid vacation, sick, and military leave; optional
credit unions, savings bonds, and deferred compensation plans; flextime or
variable work week schedules; 11 paid holidays; and a state retirement plan.

LOCATION

This position is located in Olympia, Washington.











Records and Information Services Manager

WMS 00-0044



DESIRABLE QUALIFICATIONS

All candidates must have the following attributes:

*       Ethical standards of conduct, integrity and honesty;
*       strategic leadership including the ability to work across
boundaries, build and sustain effective teams, coach and mentor others,
innovate, lead change processes, and evaluate and implement process
improvements;
*       ability to communicate, negotiate, and partner with a variety of
individuals both internal and external to the agency;
*       act in the public interest;
*       ability to manage, empower, and support a diverse staff; and
*       a commitment to the Department's quality, diversity and public
service values.



APPLICATION PROCEDURE

Please send a letter of interest, detailed resume, responses to the written
questions, and the diversity profile (optional). The letter of interest
should indicate your interest and detail how you meet the desirable
qualifications of this position. The detailed resume should outline how you
meet the requirements, responsibilities, and work experience needed for this
position as described on this announcement. The letter of interest should be
no more than 2 pages in length and the resume no more than 3 pages in
length, exclusive of the profile questionnaire. The letter of interest,
resume, and written responses will be scored and used as a screening tool to
narrow the candidate list. Please ensure that you follow these instructions
carefully. Incomplete or unresponsive submittals will result in elimination
from the candidate pool. Be prepared to provide references at the time of
interview. Application packages are due at the address below by 5:00 p.m. on
the closing date.

        Jessica Todorovich, Human Resource Consultant

        WSDOT, Finance and Administration Service Center

        PO Box 47400

        Olympia, WA 98504-7400

FAX: 360.705.6886

E-mail: [log in to unmask]



WRITTEN RESPONSE QUESTIONS

Limit your response to these questions to no more than 3 pages.

Education

List post high school degrees you have received and any formal training you
have received. Include the name of the school, and the degree attained.

Experience

Please describe your experience in the functional areas listed below. For
each functional area, briefly describe your employer, working title and the
number of months/years performing these duties:

1.      Specific experience in any or all of the following: records
management, public disclosure, rule-making, forms management, library
services, mail operations.
2.      Experience relating to strategic planning, performance measures,
quality, and process improvement.
3.      Experience in developing policies and procedures related to
administrative program management.
4.      Experience in developing and providing training and technical
assistance programs to a variety of customer groups.

DIVERSITY PROFILE

The Washington State Department of Transportation is an equal opportunity
employer and encourages all qualified persons including disabled and Vietnam
era veterans, women, racial and ethnic minorities, people with disabilities,
and persons over 40 years of age to apply. We ask that you voluntarily
answer the following questions and return this document with your resume.
This information will be treated as confidential and is only available to
authorized personnel and the hiring authority.

Name: Social Security Number:

Date of Birth: Sex: Male Female

Do you have a physical, sensory, or mental condition that substantially
limits any of your major life functions, such as working, caring for
yourself, walking, doing things with your hands, seeing, hearing, speaking
or learning?

  Yes   No

Have you ever been on active duty in the US Armed Services?

Vietnam Era Veteran   Yes   No

Disabled Veteran   Yes   No Percent of Disability %

What race or culture do you consider yourself? Please check only one group.
If you are of more than one race, please check "Other."

  Black/African American   White/Caucasian   Asian or Pacific Islander

  Indian/Native American   Hispanic/Spanish/Latino(a)

          Other (please indicate race/culture(s) and list in order of
preference for Affirmative Action purposes.



Signature: Date:

Posted by
Ken House  for the Department of Transportation
Records Center & Records Management
Division of Archives & Records Management
Office of the Secretary of State
MS: 40238
Olympia, WA  98504-0238
(360) 586-4900

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