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RECMGMT-L  November 2000

RECMGMT-L November 2000

Subject:

Re: Florida Vote count, and RM, then, of course: Humor

From:

Hugh Smith <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Fri, 17 Nov 2000 08:58:55 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (102 lines)

Snip from Gus Harris:
>>
>> it seems to me that the question of whether the Palm Beach County ballot
>> was "legal" according to Florida statute is a valid question, and my
>> interest is very much still lingering with how the "letter" and "spirit" of
>> the law would resolve this matter...if in fact the ballot "design", a
>> public record document, was not consistent with legal requirements.
>> Haven't heard anymore about this issue since early on and still wondering
>> if the report that the ballot was "illegal" was groundless?????

Since, as they say: "All politics is local politics", maybe the ballot was
designed to be more user friendly to the local issues such as the vote for
their Congress-person or a ballot referendum, rather than the emphasis on
the Presidential race. But it is seems from a records management point of
view, to have each county create the portion of the ballot that applies to
Congress, Senate and President is flawed. Would a bank like First Union
accept a Mortgage application, from each county they have offices in, with a
different legal document for each region? Would First Union accept the Loan
if it was not filled out properly?

It seems that this entire fracas could have been solved with professional
records management guidance. Since the forms were flawed and the people
filling them out did not take the diligence required to insure a valid
ballot, the whole issue is not flawed. But then again, would we at a
corporate level consider a 3% failure rate in filling out contractual forms
a fatal flaw which requires a rework of the system or would we chalk it up
to normal human error?

I think Gary sums it up well about the politics of the issue whether it be
centralizing business records or ballot design:

Snip from Gary:

> The forces in favor of centralizing the voting process are opposed by those
> who loathe a strong central government.  The centralists want more national
> standards and stronger central management to make it more fair, more modern
> and more efficient.  The decentralists want to keep the federal government at
> arm's length to preserve their liberties, and because they believe they're
> better qualified to run local elections.
>
> The solution seems to be in finding the right balance between federal control
> and local liberties.
>
> Gary L. Grieme
> Records Manager
> Robins, Kaplan, Miller & Ciresi L.L.P.

This might be the opportunity ARMA needs to play a role, as an
internationally recognized platform of good business practices with regard
to records management, form design and inventory control. Since many of our
membership are also in local government and state government, we have
excellent credentials to lend assistance. Larry Eiring, here is the chance
to raise the profile of ARMA to the highest level. ARMA should file a brief
with the Federal Court offering this assistance. We* could play a role
similar to that of the League of Women Voters, with regard to debates, in
making it fair. (Of course, they threw them out but look at the image bounce
they got for a few years.)

*I use the colloquial "We" meaning real records managers, not guys like me.
Although I would be happy to sell the vaults required to house each and
every ballot.

Snip from:
> From:    [log in to unmask]
> Subject: Re: Florida Vote count, and Records management, then Humor
>
> Over here in Australia the IIM (Institute for Information Management) is
> incredibly proactive when it comes to jumping on these issues.  Our since
> retired President Len Asprey (who is also a consultant) made a media
> statement after we had a legionaires disease outbreak in our Melbourne
> Aquarium.  Len was able to relate it back to poor records management (due
> to air conditioning units not being cleaned often enough).  His speech
> appeared in print media & also on radio.

I think the new ARMA Board and Larry ought to think about making a
statement, not to get in the middle of this battle, (There will be no
survivors from this battle.) but to position themselves to be a player in
the future. Or at the very least, be someone the Wall Street Journal and
Nightline call for an opinion. Talk about how solid records management,
introduced in the front end, would eliminate this problem. Maybe have a
petition signed by several hundreds records clerks who are ARMA members.
ARMA could develop a national guideline like "The Records Center Operations
Guideline" that ARMA authored, etc.

Maybe that starts with ARMA issuing a Press Release.

Caveat: Since I started this thread, I want to remind you that the issue is
#1 Discussing the records management issues and; #2 Examining whether there
is an opportunity for ARMA to increase its stature by playing a professional
role in offering its assistance for future elections or #3 By merely taking
these sorts of issues an starting a process of issuing press releases which
cover the issues that RM's can offer substantive opinions.

This will surely increase our "Dignitude."

I now call on Peter to Post the Top 15 Reasons why the election in Florida
is taking so long. Its Friday Peter, they want to know!
--
FIRELOCK Fireproof Modular Vaults
Hugh Smith at (610) 756-4440
Kutztown, Pennsylvania
See our Web Site at WWW.FIRELOCK.COM

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