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RECMGMT-L  December 2000

RECMGMT-L December 2000

Subject:

Re: Process determines technology vs. tech determines process

From:

Larry Medina <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Wed, 13 Dec 2000 20:51:23 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (46 lines)

An interesting topic with many enlightened viewpoints... all of which,
as Christian says are correct given the answer is "....it depends"  =)

This topic has come up for discussion lately in a venue I've recently
become involved in, with a few twists- there are a number of different
entities all of which have siimilar "needs" and similar "goals", but
none of which utilize the same products or follow the same procedures
that wish to come up with a common solution to attain the end product of
being able to share data and images.

The primary issue revolves around engineering drawings and data which
were once produced manually and recorded on microfilm (which obviously
can be scanned and stored electronically) and are now produced
electronically in CAD (or as MAC or PC based documents) and are stored
in their native formats electronically.

In either case, one system would need to be migrated away from the
natural manner in which it exists to allow them to co-exist, (manually
produced would need to be raster scanned and modified by overlays or
vector converted for content to be modified directly or CAD would need
to be plotted and microfilmed to "dumb down" the product to integrate
into the microfilm system).  It would be cost prohibitive to convert ALL
the manual drawings and it is not possible to selectively convert a
portion of them due to regulations that govern the documents.  Further,
it is unlikely that even if all the parties could develop a network
capable of storing all the images/files they would be able to adopt a
common format (short of a raster image) that all of the drawings could
be translated into.

This doesn't even speak to the issue of the documents, many of which
could include hundreds (if not thousands) of pages each and consist of
drawings, photographs and other line art and bound supporting documents.

Technology or Process?  Process or Technology? I think it goes much
deeper than that in some cases... it's similar to what Gary said... what
is the goal and determine if it (or a portion of it) is achievable
within the constraints of the system(s) you have to work with and like
Bob said in his item #3, do we need to "throw everything out and
redesign from the ground up", which isn't even an option in this case.

Looking forward to seeing other responses to this subject matter!

Larry Medina
Senior Records Coordinator
Lawrence Livermore National Laboratory
[log in to unmask]

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