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RECMGMT-L  February 2001

RECMGMT-L February 2001

Subject:

Re: Where do you stand on the issue of safety for your organizati on's records??

From:

Diane Carlisle <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 15 Feb 2001 08:52:42 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (184 lines)

Inasmuch as I will also be at the NFPA meeting at the end of this month, I
am also interested in your feedback.  So, if you would send your comments /
opinions to me as well ([log in to unmask] <mailto:[log in to unmask]> ) I
would appreciate it.

Thanks!

Diane

Diane K. Carlisle, CRM
Director of Professional Resources
ARMA International
888-298-6781
[log in to unmask] <mailto:[log in to unmask]>


                -----Original Message-----
                From:   Hugh Smith [mailto:[log in to unmask]]
                Sent:   Wednesday, February 14, 2001 5:57 PM
                To:     [log in to unmask]
                Subject:        Re: Where do you stand on the issue of
safety for your organization's records??

                The end of this month there will be a meeting to revise the
Standard on
                Protection of Records (NFPA 232) which includes the
standards on records
                center design.

                There will be some there who speak to represent the
interests of records
                center managers all over the world.  That any increase in
fire safety is an
                expense that is unwarranted. One early comment that made me
gag was that
                ...(paraphrase)...other than vital records or historical
records, losing
                records in a fire is merely an inconvenience.!!

                For all those who lost records in the fires of 1997, was it
merely an
                inconvenience? When you watched your records being consumed
in a blaze on
                the 11:00 PM News, did you go to bed feeling merely
inconvenienced? It must
                of been somebody else flooding the switchboards of those
companies asking if
                their records were in those warehouses. Are you paying for
"records" storage
                or "bulk" warehouse storage.

                When I go into the meeting and these paid consultants state
that protecting
                records is not worth the expense, I want to hold in my hand
proof that not
                all feel that way. Please complete this survey and email it
to me, if you
                would like your opinion heard in committee.

                If you really want to help, have some of your fellow records
managers fill
                it out. Then no matter what happens in Phoenix, you will
know it happened
                because of you.

                Copy and Paste in a reply:

                ******************Records Center Design Standard Opinion
Survey***********

                As a professional records manager and member of ARMA, I feel
that protecting
                1) Active Records, 2) Permanent Records, 3) Long Term
Records, 4) Important
                Records and 5) Vital Records from destruction is:

                A. Very Important
                B. Important
                C. Not that Important
                D. A waste of money

                As a professional records manager and member of ARMA, I feel
that
                establishing a program which protects 1) Active Records, 2)
Permanent
                Records, 3) Long Term Records, 4) Important Records and 5)
Vital Records
                from destruction is:

                A. One of my key job functions
                B. Is of some concern to me
                C. Is of no concern to me.
                D. Is important to our organization but is not my job
function.

                As a professional records manager and member of ARMA, I feel
that when I pay
                an offsite storage company for storing our organization's 1)
Active Records,
                2) Permanent Records, 3) Long Term Records, 4) Important
Records and 5)
                Vital Records that I expect:

                A. That they will house them in the highest quality and fire
protected
                records center facility
                B. That they will use "prudent man" design techniques to
insure the survival
                of my records and to minimize loss to my records collection
                C. I am not concerned with the quality of my offsite records
center
                D. I am only concerned with low costs when selecting an
offsite storage
                vendor.

                As a professional records manager and member of ARMA, I feel
that  record
                collections include 1) Active Records, 2) Permanent Records,
3) Long Term
                Records, 4) Important Records and 5) Vital Records. That
collections also
                include Inactive Records, Historical Records and Unscheduled
Records (e.g.,
                email) Simplifying records into vital records which should
be vaulted and
                all others which are merely inconvenient if they are lost
is:

                A. A great idea
                B. An oversimplification of the records classification
process
                C. An idea which will create a deterioration in the quality
of records
                center design as there is no hierarchical valuation of
different
                classifications of records.

                These NFPA 232 Standard is important in that it sets minimum
standards for
                corporate records centers and insures proper fire design is
part of the plan
                and that an architect who is unfamiliar with records center
design will be
                guided to a good design condition. I feel this is:

                A. Important for proper records center design
                B. Not important for our records storage center
                C. A waste of money for the type of records we store

                *******************
                Merely email me your opinions at <[log in to unmask]> with
only your name,
                not company name, as I ask you to speak as a professional
not as an employee
                of XYZ. Put any disclaimers you want.

                Simply delete the answers that do not fit best. If you think
A. is the right
                answer, then delete B,C, and D. Go to the next question and
pick the answer
                there you agree with, delete the others, etc. That way each
poll stands on
                its own and there will be no confusion.

                HERE IS A CHANCE TO MAKE A LASTING IMPACT. TAKE A STAND!

                This Listserv is an important voice. Please use it and
participate. For all
                those lurkers out there.........time to make your voice
heard!

                -------
                THESE ARE THE OPINIONS OF HUGH SMITH AND ONLY HUGH SMITH. I
PRESENT THEM AS
                A 14 YEAR MEMBER OF ARMA, A 10 YEAR MEMBER OF PRISM AND A
MEMBER OF THE
                LISTSERV COMMUNITY

                List archives at
http://lists.ufl.edu/archives/recmgmt-l.html
                Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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