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RECMGMT-L  February 2001

RECMGMT-L February 2001

Subject:

ARMA Tampa Bay Spring Seminar

From:

Sandra Broady <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Mon, 26 Feb 2001 09:12:42 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (128 lines)

You are invited to attend the ARMA Tampa Bay Chapter seminar on E-Mail and Electronic Records Retention being held at the Holiday Inn in Clearwater in April.  The seminar brochure has been provided for your information.

ARMA Tampa Bay Chapter Spring Seminar
Electronic Records: New Tools -- New Rules
Co-Sponsored by
image one Technology Solutions


Date:  Tuesday, April 17, 2001
Location        Holiday Inn Hotel & Suites
20967 U.S. Hwy 19 North
Clearwater, FL  33765

Private sector businesses and government agencies face many challenges managing informational assets to meet business needs and legal, regulatory requirements for record keeping. What issues need to be addressed? What resources are needed to maintain information in electronic format over time? What kind of staff support functions should be assigned to electronic records? How will organizations cope with ever-changing information technology and also protect and preserve information with long-term archival value?

Register now to attend this Spring Seminar at the Holiday Inn Hotel & Suites in Clearwater. This seminar will answer many of the questions posed and provide the framework for businesses and organizations to comply with new and complex requirements for managing information and records in electronic format.

Who Should Attend?

Seminar topics will be of particular interest to information managers, computer specialists, records managers, archivists, librarians and business administrators. University or technical college students entering the information management profession, in such fields as computer science and technology, library science or business, will also benefit from the training provided.

Sponsors

Brought to you by the Tampa Bay Chapter of the Association of Records Managers and Administrators (ARMA), and image one Technology Solutions.

ARMA Tampa Bay Chapter: The Association of Records Managers and Administrators (ARMA) is a non-profit professional organization. ARMA's mission is to:
 advance records and information management as a discipline and a profession
 organize and promote programs of research, education, training, and networking in the profession of records and information management
 support the enhancement of professionalism of members
 Promote cooperative endeavors with related professional groups.
Visit the ARMA International and Tampa Bay Chapter Web sites for additional information:
ARMA International              http://www.arma.org/
ARMA Tampa Bay Chapter  http://www.tampabay.rr.com

Image One Technology Solutions. In business since 1983, image one Technology Solutions specializes in developing and integrating office automation technologies designed to improve and enhance your company's manual business processes. Our CDIA-trained sales force, together with our engineering team and technical support staff, have the knowledge and experience necessary to formulate customized Total Document Management solutions. From strategic planning to system design and implementation, image one Technology Solutions is ready to optimize and synergize all your departments or enterprise-wide systems.

 image one Technology Solutions products and services:

 Total Document Management Solutions
 Enterprise E-Mail Management Solutions
 Micrographic Equipment, Service, and Supplies
 Workflow Analysis and Implementation
 Document Conversion Services
 Web-based Document Management Solutions
 E-Commerce and Web Development

For additional information, visit the image one Web site:
http://www.image-1.com


Seminar Speaker

David O. Stephens, CRM, CMC, the featured speaker, is Director of the Records Management Consulting Division of Zasio Enterprises, Inc., a leading records management software and consulting firm. In this capacity, he directs records and information consulting studies and projects for clients in government and industry throughout the United States and in other countries.

Mr. Stephens is an internationally recognized author, speaker and consultant. He co-authored the Fourth Edition of Information and Records Management, Glencoe/McGraw-Hill, 1995, and Electronic Records Retention: An Introduction, Prairie Village, KS: ARMA International, 1997. As a consultant since 1979, he has developed records management programs for over 300 organizations in all types of businesses and at all levels of government.

Mr. Stephens served as President and CEO of ARMA International in 1989-1990 and was inducted into the Company of Fellows of that organization in 1992. He currently serves as Contributing Editor of the Information Management Journal and writes a column, "The World of Records Management." Mr. Stephens is a Certified Records Manager (CRM) and a Certified Management Consultant (CMC). He received his master's degree in public administration from North Carolina State University.

Seminar Sessions

Electronic Records and the Future of Records Management

This presentation is designed to acquaint the audience with the most important global trends that are transforming, even revolutionizing, both the theory and practice of records management today.  A solid comprehension of these "paradigm shifts" in records and information management is necessary if practitioners of this discipline are to have the impact required to "reinvent" the organization's recordkeeping practices for the future.

The Management of E-mail: The Biggest Records Management Problem in the USA?

According to the International Data Corporation, in the year 2000, 130 million U.S. workers will send 2.8 billion messages each business day.  E-mail is, by far, the most efficient means of business communication ever invented, but it exposes its users to substantial amounts of risks.  In fact, e-mail messages are the most "legally risky" of all forms of business communications and, in many organizations, e-mail constitutes the single biggest electronic records management problem.  This presentation will acquaint the user with these risks and how to mitigate them through a well-conceived and implemented records management policy on the management of E-mail.  A sample e-mail policy will be provided.

Electronic Records Retention: New Strategies for Managing the Lifecycle of Electronic Records

Records retention - the act of retaining business records for predetermined periods of time commensurate with their value, with subsequent disposal as a matter of official policy - has been perhaps the key component of the records management discipline for almost half a century.  And yet this practice has been applied almost exclusively to visible record media - to paper and microfilm-based document information systems.  Despite the fact that they are exploding in growth, the vast majority of electronic records are governed by no policy prescribing how long they must be retained.  This presentation will provide a solution to this problem: the proper application of records retention principles to effect the systematic disposition of electronic records in various computing environments.

Seminar Agenda

7:30 a.m.       Registration

8:00 a.m.       Welcome
Opening Remarks: Michele Stevens, ARMA Tampa Bay Chapter President & Mark Wright, VP & Managing Partner, Image One
Introduction of Speaker, David O. Stephens

8:15 a.m.       "Electronic Records & the Future of Records Management"

10:30 a.m.      Break

10:45 a.m.      "Electronic Records & the Future of Records Management"

11:45           Lunch Buffet

1:00 p.m.       "The Management of E-Mail: The Biggest RM Problem in the USA?

2:30 p.m.       Break

2:45 p.m.       Electronic Records Retention - New Strategies for Managing the Life Cycle of Records


Seminar Registration Fees

Registration includes the full day of sessions, vendor demonstrations and lunch. Enroll early, before March 30, at special early registration rates.

        Early Registration              Regular Registration
        Before March 30, 2001   March 30 and After
ARMA Member @   $  100.00                       $  125.00
Non-member @    $  125.00                       $  150.00
Full-time student @     $    50.00              $    60.00

Registration:  You have four (4) choices. Please provide complete information, as listed on the form below, when you register.

 By Mail: Mail your reservation, with payment (payable to ARMA Tampa Bay) in time      to reach Sandra Broady before Friday, March 30, 2001. Sandra Broady, Attn: ARMA Seminar,Republic Bank
1400 66th Street North, Suite 201, St. Petersburg, FL  33710
 By Telephone: Call Sandy at (727) 384-8088 X4250, register by telephone and arrange to forward payment.
 By e-mail.  Send a message to Sandy, register by Email and arrange to forward payment.
[log in to unmask] or
[log in to unmask]
 Online via image one Technology Solutions website.
Visit www.image-1.com/armaseminar, fill out the registration information, and arrange to forward payment.
--------------------------------------------------------------------------------------------------------

Early Registration       Before March 30, 2001
                     ARMA Member @                 $  100.00
                         Non Member @                 $  125.00
                           Student @                        $    50.00
        Registration: March 30 and After
                      ARMA Member @                 $  125.00
                          Non-Member @                 $  150.00
                          Student @                          $    60.00

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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