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RECMGMT-L  September 2001

RECMGMT-L September 2001

Subject:

Re: No one should cancel their plans to travel to Montreal

From:

firelock <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 13 Sep 2001 09:44:09 -0700

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (116 lines)

on 9/12/01 9:00 PM, Automatic digest processor at [log in to unmask]
wrote:

> From:    "Shawn T. Sourk" <[log in to unmask]>
> Subject: In the wake of yesterday's tragedy
>
> Is anyone considering not attending the ARMA conference in Montreal.  Our CEO
> contacted me yesterday questioning the wisdom of going?  Is anyone else having
> second thoughts?
>
> Shawn T. Sourk
> Records Manager
> Lathrop & Gage L.C.
> 2345 Grand; Suite 2700
> Kansas City, MO  64108
> 816-460-5759
> [log in to unmask]

In the face of the courage shown by firefighters, police and medical
personnel, I think it would not be a good reflection of who we are if we
cancel a large trade exposition or our membership fails to attend. Let's get
America and Canada back to normal.

Also I think MontreaL should add a session talking about disaster recovery
for records managers in the face of this type of thing. Also ARMA should
have a disaster relief team that spring into action for something like this
and have a relationship with FEMA and government authorities set up in
advance so our presence will be called upon.

> Snip from Ginny Jones

> A great idea and a noble thought, Hugh.  However, I'm afraid that the area
> with the greatest concentration of scattered paper records is off limits to
> all but emergency workers.  By the time anyone would be allowed in to
> salvage the paper, most of it may be damaged beyond use or completely
> destroyed.

From watching the news I found out that the Iron Workers went down there
unasked and was eventually allowed to help. I think that the approach here
has to be from someone respected in ARMA within the New York area who has
connections through state or city government or even FEMA. If ARMA does not
have these connections I can see why the organization is losing stature. We
simply must have access to top government officials to be recognized as a
valuable contributor at a time like this.

Maybe ARMA could ask the networks to broadcast that ARMA will have a site
set up inside Grand Central Station with a table and records boxes and ask
any New Yorkers that come upon any type of business record to turn it into
the station and it will be sorted and delivered back to the Owners if
possible or at least put in a file where owners could come look at them to
search for records. It has been dry in New York since this happened and
there might still be hope.

>Snip from Peter
> I agree that Hugh's intentions are in the right place, but the people come
> first. Recovering records from the streets would not play well in the press.
> so yes the records come second.

ARMA has no expertise in rescuing people or construction but we are expert
at records identification and classification and no one is doing that. I
don't think anyone would have anything but respect for our effort to return
these businesses from chaos to some normalcy. EVEN IF ALL WE DO IS INSURE
THESE RECORDS DON'T TURN UP IN THE WRONG HANDS BUT IN THE CUSTODY OF A
RESPECTED ASSOCIATION.

>Snip from Patrick
>Hugh, I have to admire your suggestion, but I can't
> even begin to believe that this is something that is
> even within the realm of possibility.

My brother went by one of the records center fires three days after the fire
to film what a records center looks like and even then records were stuck in
bushes and one newspaper article discussed this fact. I think anything ARMA
can do will be heroic.

But it seems to be a moot point since no one in New York who has the
contacts to make this happen is even responding. Maybe someone who is
friends with one of these people could contact them or provide me the names
and phone numbers of the right people and I will follow up. Doesn't FEMA or
the City of new York have a records management professional on staff?

>Another snip from Patrick
> I can't imagine trying to piece together what likely amounts
> to thousands of linear feet of legal case files and
> financial records and assigning those records to the
> proper business (the sheer volume is staggering to
> imagine

I doubt the rescuers can't imagine anyone being alive in that densely packed
rubble but they are there trying. This is a time to be bold. Patrick you
know everyone in ARMA, who can I call in New York to try to make something
happen?

Or NARA people can you provide a name of someone who might provide us an
entre into the fray. About 20 people have volunteered so far by my count on
the List or privately. Email me contacts today and I will start to make it
happen.

LET'S QUIT THINKING ABOUT WHY IT CAN'T WORK AND CONCENTRATE ON HOW IT CAN
WORK. GREAT THINGS HAPPEN WHEN ORDINARY PEOPLE DECIDE TO ATTEMPT
EXTRAORDINARY DEEDS.

I am no longer asking anyone to try to set this up, I am just asking someone
with the knowledge of who the right people are to contact. Fred Grevin has
said to contact the Mayor's Office of Emergency Management, so I will start
there. But it would be better if we had some names of people who know who we
are and that we are capable of helping in the most expert of ways.

Please email the names directly to me along with any phone numbers and email
addresses and maybe we can get in the game here.

Hugh Smith
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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