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Subject: Re: Tarps, Paper File Protection, Evaluating adjacencies, etc.
From: Larry Medina <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 15 Nov 2001 13:41:48 -0800

text/plain (43 lines)

>>and would like to ask if anyone has further advice about how the files
>>could better be stored when they come back.  For example, should they
>>even continue using a basement for records storage?
>I would think the amount of money expended for the freezing and freeze
>drying, not to mention the loss of access to the information, would serve
>as sufficient ammunition to ensure the records would be located away from
>a basement where this type of incident could potentially occur
>again.  It's really commonplace for records (especially inactive ones) to
>be remanded to such locations, as they are looked upon as having limited
>value to an organization.
>A well crafted "Lessons Learned" presentation for management, facilities
>management and risk management including the lost time and fiscal exposure
>related to this incident would turn some heads. Obtaining some
>testimonials from client organizations who lost access to their
>information for a period of time would likely help.
>>Are there water alarms that anyone would recommend?
>The problem with water alarms is someone has to be there to hear them, and
>they have to be able to not only react to the alarm, but analyze and act
>on the cause prior to the damage occurring.  In most cases, even with the
>most sophisticated alarm systems, coupled with sump pumps and drainage
>systems, some limited water damage can take place and there will still be
>costs associated with the recovery- best to attempt to keep the records
>out of harm's way initially.
>Lawrence Medina
>Senior Records Administrator
>Lawrence Livermore National Laboratory
>7000 East Avenue, L-520
>Livermore, CA 94550-9516
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