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RECMGMT-L  July 2002

RECMGMT-L July 2002

Subject:

Job position in Swizterland

From:

Cristina Bianchi <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Mon, 1 Jul 2002 12:53:21 +0200

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (111 lines)

Hello Everyone,
I've been asked to post the following announcement
to the Listserve. If interested, please respond as
indicated in the announcement.

************************************************************

POSITION TITLE: Records Manager at the International Olympic Committee

************************************************************

FUNCTION:
The incumbent will be responsible for the IOCís records management
(paper and electronic) program and personnel. Manages, controls and
directs active records systems and storage facilities; records
organisation; inactive records program; transfer of permanent inactive
records to the historical archives of IOC; mail management (email, fax
and paper); and records retention. Provides expertise and input on
records management topics to other functional areas, and works together
with the IOC Information Manager on IOCís information management
strategy.


DUTIES AND RESPONSIBILITIES:
1. Prepares records management service objectives in accordance with
long-term plans and mission statements set by the Records and Archives
Manager.
2. Supervises the daily work of the records personnel at IOC.
3. Administers the electronic document and records management system
installed at IOC.
4. Implement records and information management policies and procedures
5. Manages records equipment and advises Records and Archives Manager on

purchase of new equipment if needed.
6. Coordination an organisation-wide records inventory.
7. Develops and manages the organisation-wide records retention program
(i.e., analysing records series, developing records schedules and
implementing and maintaining these schedules)
8. Develops plan and design of the organisations vital records
protection and disaster prevention and recovery efforts.
9. Provides assistance to IOC staff on records management topics.
10. Communicates IOC records management policies and procedures to IOC
employees, and provide training when required.
11. Develops together with the Information Manager the IOCís information

strategy and policies.

PRINCIPAL CONTACTS:
The incumbent reports to the Records and Archives Manager. Works closely

with the IOC Information Manager. Supervises the 5 records staff. Works
closely with the IOC staff members on records management topics. The
incumbent maintains contact with other professional records managers
working in related organisations. Also works closely with vendors,
suppliers, and other external sources in the field of records and
information management. Is a member of a professional records and
information management organisation.

POSITION REQUIREMENTS:
1. Excellent oral and written communication skills
2. Excellent people skills: ability to work with all levels of personnel

with tact and diplomacy
3. Effective management skills, including proven ability to lead and
motivate people
4. Strong ability to perceive and analyse problems, plan and develop
alternatives and implement solutions.
5. Excellent computer skills
6. Fluency in English and French
7. Preferred age between 30 and 45

EDUCATION/EXPERIENCE:
Master degree in records or information management or similar degree.
Additional certifications in records and information management desired.

Five years of professional working experience in records management
position. Should have an excellent understanding of electronic document
and records systems skills. Experience with Livelink and iRIMS is an
advantage.

STARTING DATE:
As soon as possible, but no later than October 2002.

ADDRESS:
IOC Headquarters,
Ch‚teau de Vidy
1007 Lausanne, Switzerland.

IF YOU ARE INTERESTED; PLEASE CONTACT:

Cristina BIANCHI, Archives and Records Manager at:

[log in to unmask]




--
***************************************************************************************

    Cristina Bianchi
   Records and Archive Manager, MLS
 1) Historical Archives of the IOC 2) IOC Operational Archives
 tel. 0041 21 621 62 74 tel. 0041 21 621 62 79
 fax 0041 21 621 67 18 fax 0041 21 621 62 16

  Visit our site http://www.museum.olympic.org
***************************************************************************************

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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