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RECMGMT-L  July 2002

RECMGMT-L July 2002

Subject:

IT/RM and whatever

From:

Richard Cox <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Wed, 10 Jul 2002 16:06:10 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (70 lines)

Chris Flynn writes, "If we continue to fight amongst ourselves without
creating a direction and consensus, we will miss any narrow margin that
remains to be players in this game. Ask the Archivist's how many meetings
they get invited to."

A few observations are important.

First, records professionals - and for that matter information
professionals - have been debating and discoursing among themselves for
half a century.  Archivists and records managers split apart, archivists
have a million different varieties and perspectives, records managers -
especially as reflected in the discussion here about SIM/SII -
likewise have many different flavors, and then there are the knowledge
managers, information professionals, document managers, and so forth.
They come from different educational backgrounds, experiences,
organizations, and the possibilities for focus and consensus seem remote
(especially when they all go to different meetings).  I sincerely doubt an
effort like SIM/SII from within one professional association will create
the consensus needed for all records professionals, if only because of the
barriers represented by normal disciplinary markers.

Second, the comment about the invitations to meetings extended to
archivists is an interesting one.  It fails to take into account, however,
that good programs with high profile and substantial value to
organizations usually result from leadership that leads to those
invitations or to the creation of the necessary meetings where OTHERS are
invited.  This perhaps raises another interesting question about how an
initiative like SIM/SII fits within and builds off of existing corporate
cultures - in other words, we have a substantial management
problem/challenge here as well.  And it is all made the more complicated
by the substantial pitch that SIM/SII seems to have for the corporate
environment.  There are other environments - government, higher education,
cultural organizations, non-profits - all which create records and employ
records professionals.

Third, I weary a bit about the internal debates only about SIM/SII when I
see all the opportunities missed represented by Enron, Arthur Andersen,
Executive Order 13233, the Guiliani mayoral records, Worldcom, and so
forth  -- all of which have substantial records issues relating to
concerns much more substantial and longer lived than strategic
information, namely matters like accountability and evidence.
Individuals, with contacts in the popular press and media or with
individuals connected with leading public opinion publications like
HARPER'S or ATLANTIC, could do better by writing carefully and clearly
about records matters that demonstrate that records are critical for
issues of accountability, corporate and social memory, evidence, and yes,
I'll add strategic information.

I have written my views about SIM in an essay that will be published this
fall in the RECORDS & INFORMATION MANAGEMENT REPORT.  My other views about
the business and importance of records can be found in two of my recent
books --  Managing Records as Evidence and Information (Westport, Conn:
Quorum Books, 2001) and, co-edited with David Wallace, Archives and the
Public Good: Accountability and Records in Modern Society (Westport,
Conn.: Greenwood Press, 2002).


Richard J. Cox
Professor
Department of Library and Information Sciences
School of Information Sciences
University of Pittsburgh
Pittsburgh, PA 15260
Voice:  412-624-3245
FAX:    412-648-7001
e-mail: [log in to unmask]
homepage: http://www.lis.pitt.edu/~rjc

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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