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RECMGMT-L  July 2002

RECMGMT-L July 2002

Subject:

Re: ARMA Member Justification

From:

Richard Cox <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Fri, 19 Jul 2002 12:25:34 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (77 lines)

Just to clarify my earlier message -- I realize fully that records
professionals must justify costs and work as efficiently as possible (or
as required).  My concern is that records managers often seem able only to
speak and write as part of business operations --  and I fully expect that
the continuing revelations about Enron, WorldCom, and so forth will change
much of that world (and move records into a better, more recognizable,
higher profile position).

Richard J. Cox
Professor
Department of Library and Information Sciences
School of Information Sciences
University of Pittsburgh
Pittsburgh, PA 15260
Voice:  412-624-3245
FAX:    412-648-7001
e-mail: [log in to unmask]
homepage: http://www.lis.pitt.edu/~rjc

On Fri, 19 Jul 2002, Doug Smith wrote:

> Records management will not often be a profit center.  Effective records management should be a cost saver.  Unfortunately, many of these costs are soft dollar costs and difficult to quantify.
> Has anyone recently moved to an electronic records system from a manual system?  Removing the implementation costs associated with the transition (which should be spread over many years in terms of effect), efficiency statistics should show a cost savings.  These savings maybe a "dollar" figure that can be presented to managemnt.
>  Bridgette Kelly wrote:Richard Cox wrote, "Actually, not all records professionals work in the
> for-profit sector.
> They work in government, cultural institutions, higher education,
> religious, and other organizations where profit is not the entire end."
>
> In both the non-profit historic home that I previously worked for, and my
> current position at a non-profit religious denomination, it is true, profit
> is not the entire end.
>
> BUT (and this is a huge BUT) they want to spend what money they have
> wisely, and let's face it - how many archives / records management programs
> get first cut of the overall budget? My experience has been that
> non-profits may not be out to make a huge profit, but they do want to stay
> afloat, and as such tend to look at expenses in a similar way as
> for-profits. I can't tell you how many times I heard at my previous job
> versions of the phrase, "We put more money toward the education department
> because they bring in the money with their programming." From an upper
> management view-point, this theory of spending money where money comes in
> makes sense. But, adhering to this viewpoint so strictly that offices such
> as Archives and Records Centers do not get the funding they need can be the
> downfall of an organization. How can ARMA fit into that equation and how
> can that be effectively presented to management?
>
> I think it is important to talk about the money end of things. Does anyone
> have any examples of effective explanations for how a membership to ARMA
> can benefit an organization monetarily? (aside from discounts to
> conferences that are still too expensive for many to attend)
>
> Thanks for allowing me to ramble. :)
> Bridgette
> ------------------
> Bridgette A. Kelly, Archivist
> United Church of Christ
> 700 Prospect Avenue
> Cleveland, OH 44115-1100
> 216-736-2106 [log in to unmask]
> http://www.ucc.org/aboutus/archives/index.html
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
> Opinions expressed are my own and not necessarily my employers.
>
>
> ---------------------------------
> Do You Yahoo!?
> Yahoo! Autos - Get free new car price quotes
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>

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