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RECMGMT-L  September 2002

RECMGMT-L September 2002

Subject:

Re: Commercial Storage vs. Company-Owned Storage

From:

"Duncan, Wayne" <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 5 Sep 2002 10:17:46 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (87 lines)

While each RC costs figures will vary from organization to organization and geographic location, I would have to differ with Robert that an in-house RC is never cost effective compared to a commercial RC.

When figuring our per box cost for provide RC services, we include all normal operations expenses such as RC staff salaries, staff benefits, telephones, utilities, office supplies, travel, bldg. & equipment repairs, bldg. debt retirement, depreciation plus we add a 10% overhead cost to determine our annual per box cost.

Our per box cost is 34% less than what the local commercial RC charges for just storage plus the commercial operation also charges for services such as retrievals, refiles, receiving and removal charges, etc.

Besides just hard dollar cost you also need to consider intangible cost such as level of services, accessibility to the records, records security, etc.

------------------------------------------------------------------
Wayne Duncan, Director
Records Management
University of Missouri System
2910 LeMone Blvd.
Columbia, MO 65211
Phone # 573-882-6541
fax # 573-884-3068
[log in to unmask]
http://www.system.missouri.edu/records/welcome.htm

 -----Original Message-----
From:   robert bailey [mailto:[log in to unmask]]
Sent:   Thursday, September 05, 2002 1:15 AM
To:     [log in to unmask]
Subject:             Re: Commercial Storage vs. Company-Owned Storage

Hello Lee,

    I have done over 50 company case studies and I found if the company was
honest and accurate about their costs, it was never cost effective for a
company to run their own off site record storage facility unless it was a
profit center and they had other clients besides themselves.  The number of
boxes was not a deciding factor.

Dr. Robert L. Bailey, CRM, MIT
----- Original Message -----
From: "Nemchek, Lee R." <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, September 04, 2002 10:08 PM
Subject: Commercial Storage vs. Company-Owned Storage


>         Hi All:  I'm looking for some industry authority to back up this
statement:  "Generally, warehouse ownership is not cost-effective for
organizations with less than <30,000> boxes to store and manage."  First,
does anybody know of anything published or authoritative that supports the
assertion in this statement?  Perhaps 30,000 isn't accurate; maybe the
number is 20,000 or 40,000, or some other number.  What I'm trying to find
out is, has any authority (including possibly PRISM) issued a standard that
addresses this question, and, if there is something, what's the correct
number to fill in the blank?  If you're not aware of any authority, what is
your opinion as a professional in the commercial RM field?
>
>         I've already consulted Robek, Brown & Stephens, Bill Benedon's
article in IMJ (1/2000 issue), and other published literature that I'm aware
of, but I haven't found what I'm looking for.  Any thoughts would be greatly
appreciated.
>
> Lee R. Nemchek MLS, CRM
> Information Resources Manager
> Morrison & Foerster LLP
> [log in to unmask]
> (213) 892-5359
>
>
 ===========================================================================
>
> This message contains information which may be confidential and
privileged.
> Unless you are the addressee (or authorized to receive for the addressee),
> you may not use, copy or disclose to anyone the message or any information
> contained in the message.  If you have received the message in error,
please
> advise the sender by reply e-mail @mofo.com, and delete the message.
> Thank you very much.
>
>
 ===========================================================================
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>

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