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RECMGMT-L  September 2002

RECMGMT-L September 2002

Subject:

The White Paper - RE: Sarbanes-Oxley Act and the NARA Proposal

From:

"German, Dennis" <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 5 Sep 2002 15:04:46 -0700

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (92 lines)

Has anyone done this yet? We're always looking for opportunities to promote
records management here. At this point we're just looking for an ear to
listen first. This Act has perked a few ears at our company as well.
Although Records Management was, as usual, at the bottom of the list, once
that issue was reached, someone suddenly had interest.

During the month of August, Senior Management was all a busy "complying with
some sort of regulation". Of course the only  involvement Records had was to
'find this or that'. Why would we need to know the purpose of what we're
looking for? Nonetheless, I had a pretty good idea of what was going on,
which is particularly amazing considering I'm not immediately involved in
such functions. So today, the Administrative Assistant for the Corporate
Secretary tells me she is adding some records to our RM system (TRIM) and is
wondering what retention schedule to attach. When I queried her as to the
nature of the records, the response was something like "Some compliance
stuff Bob was working on" (Name changed to protect myself). When I asked her
if it related to HR 3763 a dazed look swept across her face. Then I added
"Sarbanes-Oxley Act", and was she ever surprised.

At this point I must take the time to thank all of the contributors of the
list, for without you, I would have been oblivious to any of this. For all
that matters, Records Management as a whole. As some of you know, I come
from an IT background and just happened by chance into Records Management
via temp while lingering in that over penned, pocket protected purgatory
know as "the unemployed IT guy pool". As it ends up, not only have I grown
fond of RM, I'm finding my techno background a very powerful tool for our RM
ambitions. No longer can the boys of CIS confound the Records Staff with
their never ending stream of technical TLA's (Three Letter Acronyms), and as
of late, we have managed to make significant strides in moving toward wide
scale electronic RM and many other accomplishments by not accepting the 'it
can't be done' rhetoric. (I speak their cyptic language.)  Without the
benefit of your collective wisdom, I'd probably still be sitting here
thinking "why bother?".

Anyway, she was more than impressed that someone such as myself would have
any knowledge of such matters. (And I thought I could not get any lower on
the totem pole than IT). I think that because Records retention is
particularly addressed in this act that we might just get an audience that
will listen to our pleas to educate staff about proper RM. So, if anyone has
written such a "white paper" or has in any other way successfully used this
Act to promote Records Management among Senior Management, particularly
within a large corporation I'd like to hear about it.

Thanks


Dennis "still a temp" German
Phelps Dodge Corporation
Phoenix AZ



"Wish I was goin to Nawlins too"

-----Original Message-----
From: Larry Medina [mailto:[log in to unmask]]
Sent: Friday, August 02, 2002 1:29 PM
To: [log in to unmask]
Subject: Re: Sarbanes-Oxley Act and the NARA Proposal


>Mary reminded of something -- here is an excellent opportunity for all to
>raise corporate awareness of the records implications of Sarbanes-Oxley.
>Sit down with the Act review it, identify the key sections of the law that
>will affect records management within your organization. THEN write a
>short white paper (no more than 5 to 10 pages max) for distribution to
>your direct manager, their head, legal counsel etc. This white paper will
>explain YOUR VIEW of the act and how it may/will/could impact your
>company's records management program.


I think you're on to something here... and a similar effort could be done
by anyone in a Government Agency or working for a Contractor to a
Government Agency by reviewing the recent item issued by NARA "Proposal for
Redesign of Federal Records Management", preparing a white paper describing
what impact the proposed changes could have on your organization and why
the organization should either support or oppose the changes.

While we all are able to do these things, these would TRULY be STRATEGIC
products that out Professional Association could be developing for us to
use as a manner in which we could elevate the position of RIM within our
organizations... these types of items would be VERY VALUABLE tools to
exhibit the added value RIM can bring to the table, and could show a real
business practice and bottom line impact!

Larry

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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