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RECMGMT-L  December 2002

RECMGMT-L December 2002

Subject:

Job Opening, Archives and Records Management Specialist -- Philad elphia, PA

From:

"Morfei, Ellen TL05D" <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 19 Dec 2002 09:58:31 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (78 lines)

At ACE INA, we like working with bold and determined people.  We view
ambition as one of our greatest assets, because to succeed, you have to
thrive on challenges and always be a step ahead.

As a growing and dynamic force in the Property and Casualty business, our
diversified range of products and services is making an impact.  Join us and
enjoy an environment that encourages growing the skills that lead you to a
successful career.  Make your skills and determination work for you with the
following opportunity available in our Center City Philadelphia location:  


Archivist and Records Management Specialist

This is a professional-level position supporting the ACE Archives and
Records Management program. Successful candidates will have a minimum of 2-3
years experience in Archives or Records Management work. The duties of the
position will be adjusted based upon the strengths of the applicant and the
immediate needs of the program. 

Duties: Provides support in all aspects of maintaining and continuously
improving the Archives and Records Management Programs. Develops reports
regarding records management, records storage, archives usage or other
matters relating to the Archives and Records Management programs. Maintains
administrative records to support Archives and Records Management programs.
Maintains databases supporting the ACE Archives and Records Management
programs including some data entry and database design. Processes or
re-processes corporate Archival collections.  This includes creating finding
aids and high-level catalogue entries 
(similar to MARC cataloguing format). Fields Archives reference requests;
fulfills selected requests; and assists the Corporate Archivist in
completing reference requests, tracking requests, and processing in-house
loans. Processes archival accessions and supports Corporate Archivist in
collection appraisal. Prepare materials for Archives Advisory Council,
coordinates meetings and communiqués, and interfaces with Council members as
needed. Shelves archival records and assists with the maintenance of the
Archives storage area. Supervises use of Archives by company staff.
Participates and assists ACE staff in transferring records to and from
offsite 
storage facility and all other aspects of client service provision in
compliance with record management policies. Communicates with and provides
assistance to ACE staff in understanding and implementing records management
policies and procedures. This may include assisting with and arranging
training sessions. Aids ACE staff in locating records in offsite storage
facilities. Works with offsite storage facilities to insure ACE records are
properly stored, indexed, retrieved, and returned to storage and that said
services are properly billed (working in conjunction with the Purchasing
Department). Participates in diverse special projects. Other duties as
requested. 

Requirements: Minimum of two years professional-level work experience.
Bachelor's degree required or equivalent work experience. Ability and
willingness to be trained in any and all duties supporting the ACE Archives
and Records Management programs. Familiarity with filing schemes
(alphabetical, numerical, chronological). Strong customer service ethic.
Detail and task oriented. Ability to work well with minimum supervision. May
require some travel. Computer literacy including Microsoft Office Suite.
Experience using and programming Microsoft Access and/or DBTextworks
desirable. Highly developed interpersonal, communication, writing,
analytical and presentation skills. Good team player.

ACE INA offers very competitive salaries and an outstanding benefits
package, including a generous 401(k) Retirement Savings Plan with a 6% base
contribution and a $1 to $1 match.  To join our team, please e-mail your
resume, including job code WEB/ARM/741HS and your salary requirements to:
[log in to unmask] Or forward to: ACE Resume Processing Center, P.O. Box
549235, Suite 80, Waltham, MA  02454, EEO, M/F/D/V.
____________________________________________________________
CONFIDENTIALITY
This e-mail and any attachments are confidential and also may be privileged.
If you are not the named recipient, or have otherwise received this 
communication in error, please delete it from your inbox, notify the sender
immediately, and do not disclose its contents to any other person, 
use them for any purpose, or store or copy them in any medium. 
Thank you for your cooperation. 
____________________________________________________________

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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