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Subject: Re: Storing microfiche
From: Mike Pemberton <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 19 Dec 2002 11:53:39 -0500

text/plain (54 lines)

The question seems to be about the climate-control issue when the real
point is that this (sounds like) a vital records to be protected against
destruction by fire. That the vault is climate controlled--aren't they
all?--is a bit incidental.


At 08:43 AM 12/19/2002 -0800, you wrote:
>>We have been storing microfiche for a client for approximately 5 years. They
>>have always requested that it be stored in a climate controlled environment,
>>which we have provided. The vault is also equipped with an FM-200 fire
>>Over the years the client's management has changed and they are now asking
>>us why they need to pay the higher costs for the climate controlled vault.
>>They destroy the microfiche after seven years.
>>It has always been my understanding that with a relatively short life there
>>is very little need for a climate controlled environment for microfiche.
>>However this information is highly critical to their operation. The cost for
>>storing in the vault is approximately double that of a standard heated area.
>>Like everyone else the client is trying to cut costs but they also do not
>>want to make a mistake.
>Not at all an unusual situation... I think the answers reside in the
>picture you've painted though, and it's just going to have to be a
>judgement call your client will need to make based on the level of risk
>they're willing to accept.
>1) this information is highly critical to their operation
>2) The vault is also equipped with an FM-200 fire system
>3) The cost for storing in the vault is approximately double that of a
>standard heated area.
>They need to make a decision as to what it would cost them if they lost the
>information if it was possibly involved in a fire or damaged by water due
>to an accidental sprinkler discharge or other exposure to the
>elements.  I'm sure you provide the best possible protection to all the
>holdings in your facility, but the vault (with it's FM-200 system) provides
>that "extra level" of protection that 's required for media to ensure it's
>not damaged... and if this information is TRULY critical to their operation
>(or may be required by law or regulation for them to produce at some point
>during it's 7 year retention) then they need to decide if the 2x price
>they're paying is a form of "insurance" they feel they need.
>List archives at
>Contact [log in to unmask] for assistance

List archives at
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