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Subject: Re: OT?: A Retention Schedule for Life
From: Robert Dalton <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Mon, 23 Dec 2002 09:46:11 -0800

text/plain (110 lines)

I would also like to have permission to forward to our editor and publish.

Robert W. Dalton, CRM
Dalton Consulting

----- Original Message -----
From: "McFadden, Deborah" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, December 23, 2002 5:59 AM
Subject: Re: OT?: A Retention Schedule for Life

> Hello Gary,
> Thank you for sharing this clever, creative, and inspirational piece.
Great job and perfect timing as we reflect on the past year and plan for the
future. May I have your permission to publish this in our award winning Fort
Worth chapter newsletter, "Worth Recording"?
> All the best,
> Deborah
> Deborah L. McFadden
> Records Analyst
> Records and Information Management
> (817) 871-8521 * FAX (817) 871-6654
> [log in to unmask]
> -----Original Message-----
> From: Link, Gary M. [mailto:[log in to unmask]]
> Sent: Friday, December 20, 2002 6:06 AM
> To: [log in to unmask]
> Subject: OT?: A Retention Schedule for Life
> I wrote this piece for our ARMA chapter newsletter. I thought I'd share it
> with the list and see if you'd like to add your own entries:
>     A Retention Schedule for Life
>     We prioritize our lives without really thinking about it; without a
> written policy or retention schedule. But, having written many records
> retention schedules in my carrier, I thought I could take this holiday
> season of celebration and reflection and write a retention schedule for
> life, in order of my own priority. (If you try this at home, you list may
> arranged differently.)
>     Family - Retain permanently. Older members may be reformatted from
> corporeal to ethereal format, but storage space remains unlimited in your
> heart. Note that no periodical rotation is required for ethereal storage,
> and you will be there one day also.
>     Job/Profession - Prioritized in different slots depending on when you
> are a child, adult, or retiree. It is placed above friends during the
> of life when you have children to feed, clothe, and house. Retain until no
> longer needed. For many people, (ex: artists or writers) your job may be
> love of your life and you may keep it as long as you are able to do it.
>     Friends - Retain as long as you can be true to them and they to you.
>     Joy - This is a transient record: attempt as wide a distribution as
> can.
>     Car - Retain for its useful life. (Unless it is an '84 Subaru
> and you are a 25 year old male: Drive it until its wheels fall off. Then
> salute as the junk yard tow truck drags it away at 194,000 miles.)
>     Responsibilities - Retain these as long as they are yours. Discard as
> soon as they are no longer yours. Be careful that your life storage space
> does not become full with them. This often occurs when your kids start
> school, scouts, band, and sports, and every parents organization around
> needs your help. (Not to mention professional organizations, too.)
>     Worries - Retain only the ones that are needed to compel you to
> accomplish tasks, and discard as soon as possible. Do not hesitate to
> purchase an industrial shredder for their disposal.
>     Anger - Discard this immediately. Forgiveness is even better than a
> shredder for this one, and is available at all religious outlets, as well
> a few commercial ones (like jewelry stores and flower shops).
>     Regrets - It is recommended that you organize your life so that this
> record is not created in the first place. No retention.
>    So that is my retention schedule for life. Feel free to add your own
> entries as your life requires.
>     Happy Holidays, everyone.
> Gary Link
> Pittsburgh, PA
> List archives at
> Contact [log in to unmask] for assistance
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