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RECMGMT-L  December 2002

RECMGMT-L December 2002

Subject:

Re: Photograph Releases

From:

Bernard Chester <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Mon, 16 Dec 2002 12:42:03 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (76 lines)

Pam:

As with so many things, it depends.

How is the release worded?  If it transfers rights to the company, then
its yours!  If it grants permission, then with what caveats?

If the document isn't too large, copy the wording into a message.

Bernard Chester , CDIA, ICP
Principal
IMERGE Consulting
"Expertise in controlling unstructured information"
mailto:[log in to unmask]
http://www.imergeconsult.com
Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA  98040
office: 206-230-9253 / mobile: 206-979-7389

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Pam Duane
Sent: Monday, December 16, 2002 11:16 AM
To: [log in to unmask]
Subject: Photograph Releases


I'm curious to see if anyone has any input on a question I received from
someone in my company.

Our corporate communications group frequently takes photographs of
       employees, our retired employees and sometimes customers for use
in
       such publications as the company newsletter.  In some cases,
people
       are asked to sign a release and the document is then retained by
the
       communications group.  Since they are not currently being stored
in
       records management, we want to attempt to round them all up and
       perhaps keep them with photos that make it into the company
       archives.

The questions that have come up are:  Does a signed release just cover
the
       photograph on a single use basis?  Or, is the release valid for
the
       life of the photograph because it is the intellectual property of
       the company and the picture could be used again at a later time?
If
       you are using signed releases, how long are you retaining them?

I look forward to hearing from anyone who has experience with this type
of
       record.

Thanks,

Pam


Pamela J. Duane, CRM
Senior Records and Information Management Coordinator
Madison Gas and Electric Company
Post Office Box 1231
Madison, Wisconsin  53701-1231
Office:  (608)252-7192
Fax: (608)252-7098
e-mail: [log in to unmask]

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