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RECMGMT-L  December 2002

RECMGMT-L December 2002

Subject:

URGENT! NFPA 232 Needs the assistance of the Records Management Profession

From:

Larry Medina <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Wed, 18 Dec 2002 14:25:39 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (98 lines)

Fellow Records Managers, Archivists and others responsible for the
management of information resources-

As you may remember, messages have been posted on the RECMGMT Listserv and
elsewhere over the past few months detailing the efforts of those in the
records management and archives professions to support NFPA 232 "STANDARD
FOR THE PROTECTION OF RECORDS, 2000 EDITION".  This Standard had come under
serious attack by certain individuals in industries charged with housing
the information assets of others (and certain others who design facilities,
fire protection systems and storage equipment) attempting to remove the
additional protections provided by the established and approved maximum
compartmentation sizes for facilities and the requirements for fire walls
and/or partitioned areas to limit the maximum sizes allowable.

Over the past two years, NFPA committee meetings have been held and serious
challenges have been mounted to attempt to remove these safeguards which
were put in place in the 2000 revision of the Standard, which also took
into it's text the protections previously established for archival holdings
under NFPA 232A, "GUIDE FOR FIRE PROTECTION OF ARCHIVES AND RECORD
CENTERS".  As of that date, the guide ceased to exist as an independent
document, something that may need to be revisited in the future.

As mentioned by Hugh Smith (FIRELOCK) on the RECMGMT Listserv on December
4th <http://lists.ufl.edu/cgi-bin/wa?A2=ind0212&L=recmgmt-l&F=&S=&P=8665>
and in the ARMA Info Pro On-Line article in the recent edition
<http://arma.org/publications/infopro/online.cfm#six> the continued efforts
of some of those in the RIM profession were able to stave off the attempts
to vote out the compartmentation, but as of today, I was informed by the
NFPA that the re-balloting has left us in a stalemate position again (13 in
favor, 12 opposed and 2 non-voting with a 2/3 majority required).

While this would seem to mean the Standard would "stand as issued" in 2000,
the opposition has now chosen to send a formal appeal to the NFPA Standards
Council for consideration.  This appeal was written and submitted by L.
Varn, Sullivan & Worcester, LLP, who represents Iron Mountain.  The Council
will meet on Wednesday, January 15th in Tempe, Arizona.  In the message
received from the NFPA, the following information was provided:

"Under the Regulations Governing Committee Projects, interested parties are
invited to appear before the Council or submit written information for the
Council's consideration. If you or any member of the Committee have any
comments that they would like to have before the Council when it considers
this issue, please submit them by December 30, 2002 (if via e-mail, please
use [log in to unmask]). Please let me know at your early convenience if
you can be in attendance to address the Council on this issue. In
addition, if any member of the Committee wishes to be in attendance to
address the Council on this issue, please let me know."

I realize this is a very short time frame (December 30th) under which to
respond by written letter on your personal or organization's letterhead, so
the option of an e-mail directed to the address provided
([log in to unmask]) might be the better option.  If you would prefer to
send a letter, this is the address to use:

NFPA
Leona Nisbet, Recording Secretary
NFPA Standards Council
1 Batterymarch Park
Quincy, MA 02269

In either case (e-mail or written letter) I would VERY MUCH appreciate a
cc: be sent to me as a Principal Committee Member at the contact
information provided below.

I would encourage you to look to the article in InfoPro and the posting by
Hugh Smith to ascertain the issues of concern to you and your organization
if this Standard is weakened and provisions for compartmentation are
removed from the document. I would also encourage you to send this message
along to ANY AND ALL INDIVIDUALS AND ORGANIZATIONS you feel may be impacted
by these actions to also submit letters or e-mails voicing their concern to
NFPA.

Unlike the "loyal opposition" I would prefer that you draft your response
in your own words, rather than from a script provided by those intent upon
removing these provisions.  Key concerns are: the retention of the
established maximum compartment sizes in the Standard, retaining the
provisions for protection of vital records and archival materials inserted
in the 2000 edition from NFPA Guide 232A, and requiring that any challenges
to existing protection levels be supported by scientific tests and proof
that they are unsubstantiated, given they were voted into the Standard over
2 years ago without sufficient opposition to defeat their addition at the
time.

Thank you for your time.

Larry

***********************************************
Lawrence Medina
Senior Records Administrator
Lawrence Livermore National Laboratory
7000 East Avenue, L-520
Livermore, CA 94550-9516
925.422.7628
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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