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RECMGMT-L  March 2003

RECMGMT-L March 2003

Subject:

NH list serv members - action needed on SB74

From:

"Bergeron, Paul" <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Fri, 28 Mar 2003 11:22:21 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (120 lines)

Last year, NH's legislators approved a bill to create a local government records management improvement program.  The position of a Local Government Records Manager within State Archives was established to advise local governments on planning and administering programs for the preservation of records.  In addition, the legislation created the framework for a grant program so that the clerks in local communities could apply for funds to assist with the management and preservation of their records.  The bill passed, but the position and the program were not funded.

RSA 5:47+:
http://www.gencourt.state.nh.us/rsa/html/I/5/5-47.htm
http://www.gencourt.state.nh.us/rsa/html/I/5/5-48.htm
http://www.gencourt.state.nh.us/rsa/html/I/5/5-49.htm
http://www.gencourt.state.nh.us/rsa/html/I/5/5-50.htm
http://www.gencourt.state.nh.us/rsa/html/I/5/5-51.htm


SB74 was introduced this year to provide that funding (http://www.gencourt.state.nh.us/legislation/2003/SB0074.html).  The bill proposes to add $1.00 to the "Preparation of Documents" fee on motor vehicle registrations.  This fee has been set at $1.00 since 1983.  It is a "clerk's" record fee and city and town clerks are responsible, under state law, for the care of their communities' records.  50 cents of the increase would stay local; 50 cents would be forwarded to the state and deposited in the Local Government Records Management Improvement Program Fund.  This revenue stream would deposit approx. $600,000 into the state fund. (There are approx. 1.2 million registered vehicles in NH).

The bill has passed the Senate and will now be heard before the Municipal and County Government Committee on Wednesday, April 2, at 11:00 a.m. in Room 301 in the Legislative Office Building in Concord.

The most effective way to lobby a committee in the NH House is for a resident from the committee member's hometown or district, to contact his/her legislator directly.  I would ask any New Hampshire residents who live in the towns or legislative districts of the following committee members to write a letter to their state representatives asking that they support this legislation.

Since the hearing is Wednesday, letters should strike the committee members' mailboxes on Monday or Tuesday for the greatest impact.

It has taken us six years to get to this point.  This is the last hurdle -- but it's a big one.

"Talking points" follow as well.  Please feel free to contact me off-list if you have further questions.

Thank you!


Mailing list for members of the House Municipal and County Government Committee:

Priscilla Lockwood
435 Northwest Road
Canterbury, NH  03224-2112

James E. Twombly
39 Broad Street
Rochester, NH  03867-3409

Dudley Daniels Dumaine
7 Homestead Lane
Londonderry, NH  03053-2292

Marc Pappas
723 Coolidge Avenue
Manchester, NH  03102-2712

Christopher H. Dunne
P.O. Box 100
Tilton, NH  03276-0100

Richard Noyes
P.O. Box 75
N. Salem, NH  03073-0075

David Buhlman
14 Scottsdale Drive
Hudson, NH  03051

Roland Dupuis
9 Hubbard Hill Road
Derry, NH  03038

Kenneth Gould
2 Wryan Road
Derry, NH  03038

Mary R. Cooney
78 Highland Street
Plymouth, NH  03264

Robert Davidson
19 Fieldstone Est.
Newmarket, NH  03857

Jessie Osborne
110 Fiske Road
Concord, NH  03301


SB 74 Talking points:

SB 74 proposes to raise the clerks' "Preparation of Documents" fee on motor vehicle registrations from $1.00 to $2.00 and to use that increase to support the clerks' records management programs.

This "records fee" has been at $1.00 for 20 years, not having been raised since 1983.

Our city and town clerks are required, under state law, to care for all town or city records (RSA41:58 and 48:9).

For many years, the state has issued reports stating that our clerks needed training and financial support to get this job done properly:

The 1984 New Hampshire Historical Records Assessment and Reporting Project recommended the establishment of "a local records office within the State Division of Records and Archives to provide assistance in inventorying records and other local records concerns (and to) provide workshops on records management, microfilm and documents conservation for local officials."

This need was re-stated again in 1995 (Report of the NH Preservation Initiative Committee to the Citizens of NH, published by the NH State Library) and again in 1996 (Vital Records Preservation Project).

Finally, during the last session, the House and Senate approved HB1440, establishing a NH local government records management improvement program and fund and making an appropriation therefore.

This bill was the product of a Legislative Study Committee that worked on this issue over a two-year period.

There are approximately 20 states that currently have some programs, which provide records management education, field support, and/or grants to local towns and cities.  Some use general funds; some use a designated revenue source.

The NH Legislative Study Committee asked for a General Fund appropriation.

The local government records management improvement program was approved last session, but no funds were appropriated to support it.

There doesn't seem any likelihood that a General Fund appropriation would be available this year, either.

This legislation addresses the need for funding.

It would increase the clerks' motor vehicle record-keeping fee to support records management programs in our towns and cities.

And it will fund the state program, which will provide support to the clerks for training, field support, and grants that they need to meet the record-keeping responsibilities mandated by the state.



Paul R. Bergeron
City Clerk
229 Main Street
Nashua, NH 03060
Telephone: 603/589-3010
Fax: 603/589-3029
http://www.gonashua.com/

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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