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RECMGMT-L  September 2003

RECMGMT-L September 2003

Subject:

Re: RAINdrop: NARA ERA funding on the block

From:

ron drees <[log in to unmask]>

Reply-To:

ron drees <[log in to unmask]>

Date:

Thu, 11 Sep 2003 12:16:53 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (113 lines)

It's probably the squeaking wheel.  More people ride AMTRAK than are
concerned about archives.  Is there an *active & effective* archives lobby?

Ron Drees
MSIS 2004
School of Information
UT Austin

----- Original Message -----
From: "Lawrence Medina" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, September 11, 2003 11:27 AM
Subject: RAINdrop: NARA ERA funding on the block


> One thing I find interesting about this is the basis for the decision is
the GAO report, however, this comment seems to misrepresent the facts in the
GAO report...  "The report said the agency has failed to follow industry
standards for electronic record-keeping."   The "industry standards" they
are referring to are IEEE Standards, not what we in RIM would typically
refer to as "industry standards" in a classic sense.
>
> What NARA failed to follow were the requirements of the IEEE standard that
state the need for a complete description of the proposed system, and this
doesn't mean that the systems technical components were not properly
described and/or defined, but that the ERA proposal lacked  components to
"...demonstrate they could adequately track the cost and schedule of the
project, such as a detailed work breakdown structure..."
>
> It strikes me as odd that the GAO is concerned with allocating funding to
NARA to begin work on this crucial component which is a cornerstone of
achieving the goals set forth as a part of E-Government, GPEA (Govenment
Paperwork Elimination Act)and and the PRA (Paperwork Reduction Act) and are
willing to shelve it for another year, which will simply drive the costs and
volumes of electronic records put at risk higher to reallocate funds to
AMTRAK, which has demonstrated over the past decade it's ability to
successfully continue losing money.
>
> Larry Medina
> A Concerned American Citizen
>
> Senate panel seeks to move funds for e-archives to Amtrak
> By Ted Leventhal, National Journal's Technology Daily
> Government Executive
> September 10, 2003
>
> Responding to a critical government report and a shortfall in Amtrak
funding, the Senate Appropriations Committee has voted to defer for one year
the $35.9 million requested for an electronic record-keeping project of the
National Archives and Records Administration and instead divert the funds to
Amtrak.
>
> According to a Senate source, the funds were cut at the request of
Washington Sen. Patty Murray, the ranking Democrat on the Appropriations
subcommittee that approves funding for the Transportation and Treasury
departments. Last week, the committee approved the bill, which also would
fund NARA.
>
> Murray had planned to propose the funding cut for the archiving project in
an amendment. But she and two Republicans reached an accommodation with
subcommittee Chairman Richard Shelby, R-Ala., and the language was inserted
in the committee report, the source said.
>
> The Bush administration requested only $900 million to meet Amtrak's $1.8
billion budget, the source said, and the deferred archiving funds would be
used to help meet the shortfall.
>
> The committee report calls for e-archives funds to be deferred for one
year while NARA addresses management problems raised in report (GAO-03-880)
issued by the General Accounting Office in August. The report said the
agency has failed to follow industry standards for electronic
record-keeping.
>
> "Key policy and planning documents are missing elements that are required
by the standards," the report charges. "NARA cannot adequately track the
cost and schedule of the [electronic archiving] program," it concluded,
adding that without a schedule, "the risk is increased that funds may not be
used efficiently or effectively" and that the system may not function
properly as a result.
>
> NARA criticized the move in a statement on Monday. "[The e-archiving
project] is a critical need due to the volume and rapid obsolescence of
electronic records today, let alone in the future," it stated. "If the
numbers stand full Senate action, we will work hard to see that funding is
restored" in negotiations with the House for the final version of the
legislation.
>
> But the committee source said that the e-archives are not supposed to be
operational until 2007 and that taking a year to fix the program will not
harm its long-term prospects. "There will be funding opportunities in the
future," the source said.
>
> Last month, the House incorporated the administration's full NARA request
into its competing bill, and the report for that bill backs the program.
Previously, the e-archiving initiative was funded from NARA's general
account. This year, the House bill would create a separate account for the
e-archives.
>
> The project calls for a digital warehouse for government documents,
including e-mail and computer files that cannot be converted easily to paper
format for long-term storage. But GAO frequently has criticized the program.
>
> At a July hearing before the House Government Reform Technology
Subcommittee, Linda Koontz, GAO's director of information technology issues,
said NARA only recently has improved inspection of federal agency records,
ensuring that valuable electronic documents are archived, and still has not
developed a workable plan for the e-archives.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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