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Subject: Re: Retention Schedules
From: Diane Dalessandro <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Tue, 14 Oct 2003 12:55:18 -0400

text/plain (148 lines)

I can tell you what we do from a corporate perspective.  We expect all
outside counsel firms to notify us prior to destruction of records.  On
rare occasions, we may ask to have them returned to our office for
review, most of the time we approve destruction.  It is also our
expectation that they have done their homework regarding state & fed
regs when setting retention periods.

As a general rule we maintain all settlement agreements on a

Diane Dalessandro
Records Manager

>>> [log in to unmask] 10/14/03 12:20PM >>>
What do you do at the end of the ten year period?  Do you forward the
files to the clients or do you destroy them?  And what happens when a
corporate client ha its own records retention policy, which is different
from yours_ which retention period do you use?  Thanks
Vladimir Alfaro

-----Original Message-----
From: Gary L. Grieme <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Tue Oct 14 12:11:28 2003
Subject:      Re: Retention Schedules

>>>>  Please read the confidentiality statement below  <<<<

Scott, we assign a 10-year retention period to most of our files.  We
wanted to be on the conservative side, and we wanted a system that
generally worked for all of our regional offices.  As Steve implied,
there are numerous exceptions for numerous reasons.

Gary L. Grieme
Records Manager
Robins, Kaplan, Miller & Ciresi L.L.P.
Minneapolis, MN
[log in to unmask]

>>> [log in to unmask] 10/14/2003 10:58:21 AM >>>
I realize that and we are starting work on one, but I really just
needed one
ballpark answer regarding how long to hold onto a Law Firm's legal
files (Estate files, tax cert, real estate, etc.). If there isn't one,
isn't one. Like I said, I've heard 7 years. Is there a basis or back-up
this? The problem is, this attorney needs an answer today, not in six
after I do research, attend school and set up a policy.

If I cannot get him an answer today, then I can tell him that and why.



-----Original Message-----
From: Steven Whitaker [mailto:[log in to unmask]]
Sent: Tuesday, October 14, 2003 11:49 AM
To: [log in to unmask]
Subject: Re: Retention Schedules

Misconceptions; Deuteronomy... etc.

There are a myriad of federal and state regulations governing the
of information; it varies by industry.   Sounds as though your firm
needs to
organize a retention policy program.

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 10/14/03 08:00AM >>>
An attorney in my firm asked what the rules are for retaining legal
in NYS. The figures that popped into my head were 7 years for most
stuff, 10
for accounting / billing records. Is there some place I can find this
the correct limits if I am wrong) and print it out? He needs to see it

Thanks much.


Scott McIntyre
Assistant Records Manager
Farrell Fritz, P.C.
EAB Plaza
Uniondale, NY  11556
(631) 227-0600 x268

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