LISTSERV mailing list manager LISTSERV 15.5

Help for RECMGMT-L Archives

RECMGMT-L Archives

RECMGMT-L Archives


Next Message | Previous Message
Next in Topic | Previous in Topic
Next by Same Author | Previous by Same Author
Chronologically | Most Recent First
Proportional Font | Monospaced Font


Join or Leave RECMGMT-L
Reply | Post New Message
Search Archives

Subject: Re: "Paperless" - was Preserving Media Forever
From: Richard Pearce-Moses <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Fri, 3 Oct 2003 08:28:02 -0700

text/plain (36 lines)

One of the things I've noticed when talking about electronic v. paper
formats is that people talk in black-and-white terms.  Both have their
advantages, both have their disadvantages.

Paper may last longer than electrons in some instances.  But paper is
subject to fire, pest, and flood.  Stores of electronic documents can be
mirrored offsite in a way that makes vital records management much more
practical (in part because more than just vital records can be preserved.)

The Myth of the Paperless Office by Abigail J. Sellen and Richard H. R.
Harper does a great job talking about the ways people use paper that
electronic versions cannot replicate. It's precisely because some automated
systems fail to account for these subtle functionalities that the system
aren't practical or adopted.  The authors do a study of air traffic
controllers to see how they use the manual system (with paper strips), and
there they find reasons the automated systems don't work.  (They talk about
several other systems.)

It's a great book.

Someone mentioned 'Turn to the third bullet point on page four' on your PDAs
as an example of ease-of-use.

Here's another quick for instance.  If you have a large document in print,
you can dogear a couple of relevant pages and flip back and forth quickly.
Or put a sticky note or paper clip next to relevant sections to serve as a
thumb index.  No equivalent function in many e-docs.

A long-winded endorsement of the book . . .

-- Richard Pearce-Moses
  Director of Digital Government Information
  Arizona State Library, Archives and Public Records

List archives at
Contact [log in to unmask] for assistance

Back to: Top of Message | Previous Page | Main RECMGMT-L Page



CataList Email List Search Powered by the LISTSERV Email List Manager